1. Free and Low Cost Tools You Can Use

2. Tools You Can Use Mark Shaw mark@npowermichigan.org

3. Today’s Session E-newsletter Database Website Photos Calendars Hardware Maintenance File sharing Videos Collaboration Conferencing Mobile CRM Email Software Blog Security Backup Donations Remote Hosting Connect Meetings Training

5. Some are similar but have their own “twist” Look closely and find your “best “fit”

8. Internal Exchange server: hardware + labor $3000 - $5000 every 5 years

9. Maintenance (up to $200/hr rates)

10. You do backups: hard drives (minimum 2 @ $150 each)

11. Exchange antivirus protection: $85 dollars @ TechSoup.org

12. ExchangeMgt (Care and Feeding)

13. Server goes down = email goes down

14. Internet connection goes down = email goes down

15. OWA is difficult to setup and can “compromise” your internal LAN if not properly setup

16. Outlook will only work from PC/Laptop at org site

18. No internal server needed

19. Backed up by Hosted Exchange provider

20. Antivirus protection included

21. Maintenance and updates included

22. $9 to $12 per month, per user

23. Makes sense for up to 50 staff

24. Recommended providers:

25. Intermedia.net

26. Sherweb.com

27. OWA is effortless and will not compromise internal LAN security

28. Outlook will work anywhere

29. Smartphone setup is easy (Active Sync and Blackberry)Costly - Vulnerable Cheaper - Reliable

31. Email: Hosted Exchange

32. Email: Hosted Exchange

43. Email & Online Another Option! Google Apps for Nonprofits – www.google.com/a/npo Email with your domain (i.e. me@mynonprofit.org) Shared calendars Organizational calendar Internal team website Share and collaborate on documents online (word processing, spreadsheet, etc)

44. Using Google Apps… For Email Register for Nonprofit edition to use your domain i.e. Adam@NPowerMichigan.org

45. Using Google Apps… For Shared, online calendars Create organizational internal calendars and even public “calendar of events” to add to your website

46. Using Google Apps… For shared docs Create and share spreadsheets, word docs, slideshows

47. Using Google Apps… For a website to serve just your staff Share info, manage projects, post announcements, etc.

48. Get Started with Google Apps www.nonprofittechblog.org/how-tos

49. Email Xobni.com Outlook Search Tool

50. Online Productivity Zoho.com Online apps (word proc., spreadsheet, presentation) Web conferencing, Contact Database Basic versions of all apps are free

52. Share with staff, board members, etc.

54. Software - $200

55. Setup - $1000

56. Backup Media - $300

57. Total: $3500 every 5 years

59. 20 GB data (0.15 per GB, per month) - $3

60. $23 per month

61. $1380 per 5 years

66. File Sharing & Online Backup More Online File Sharing and Backup Xdrive.com ElephantDrive.com Ibackup.com Mozypro.com Box.net YouSendit.com & MailBigFile.com More listed at: http://techmagazine.ws/free-online-file-storage/

68. PeachTree Premium Accounting 2009 - $65

70. PDF Creator - http://sourceforge.net/projects/pdfcreator/

71. PDF 995 – http://www.pdf995.com

72. SaveAsPDF for Office 2007 -- http://tinyurl.com/6lpoydVs. Adobe Acrobat 9 - $299 retail

74. Free Enterprise version of CRM (Constituent Management Database)

75. Online, accessible anywhere, automatically backed up/updated

76. Tracks donor, clients, volunteers, board members

78. Customized Salesforce database

79. Customized and integrated online donations page on your website

80. Integrated E-newsletter

83. Intel Core 2 or Quad Core

84. Higher Model numbers are better processors

85. Bestperformance is in more CACHE (2, 3, 6, 12 etc)

86. Buy “Business” grade over “Consumer Grade”

87. Buy more Video if feasible

88. Better LCD is worth it

89. More value in a desktop over a laptop

90. The larger the laptop… the better performance (generally)

91. Purchase “full tower” caseXP VISTA Windows7 and MAC ??

93. 4GB Kingston DataTraveler - $7.79

94. 8GB Kingston DataTraveler - $14.29

96. Faster scheduling

97. Task management (“to dos”)

98. Address book always available

99. Look up information / search

101. Meetings MyCommittee.com Create a committee, add agenda, invite members, automated meeting reminders post minutes, discuss/edit online Free for 1 committee

102. Project Management & Collaboration Wiggio.com Free online collaboration tool Manage small group projects Shared calendar, group task list, share documents

103. E-newsletter VerticalResponse.com/non-profits Free E-newsletter marketing for nonprofits Send up to 10,000 emails a month 15% discount beyond 10,000 Discounts on Online Surveys

104. Blogs Blogger.com & Wordpress.com Free way to extend your online presence Promote your organization Less formal way to communicate your message

105. Blog Reader Bloglines.com A way to read many updated blog entries on one page Also called RSS readers (Really Simple Syndication) Stay up-to-date in your area of specialty

107. Social Networking Facebook.com Easy and free way to gain supporters Message people easily, less formally Invites to events Can generate donations Sign up on Facebook and start a “fan page” (http://www.facebook.com/pages/create.php) Keep it up to date!

109. Shared (“Social”) Bookmarking tool

110. Sign up for an account and share bookmarks across your organization

114. To Do Lists ToodleDo.com

115. Conference Calls FreeConferenceCall.com & Rondee.com Host a conference call for free Not a local number

116. Video Conferencing Skype.com Free person-to-person video calls Free conference calls up to 25 people

117. Video Conferencing Oovoo.com Free video conferencing for up to 3 people at a time

119. Online voice, video – Webinar!

120. Share slides, show your computer Desktop

123. Free web-based IM service

124. Quick messaging to co-workers (in or out of the office)

126. Remote Access Zolved Free remote access to assist (support) More “light duty” than LogMe In

129. SMS surveys with instant results

131. Website & Database WildApricot.com Website & Online Donations - e-Newsletter tool Event/Class registration - Integrated blog Constituent database - Members only login Pricing based on size of database: $25/month for 250 $50/month for 500

132. Website & Database CharityAdvantage.com Website Online Donations Donor database Pricing: $35 per month

134. Register for free

135. 4.75% fee of online donations

138. Pro Account for free at TechSoup.org

139. Tell your story with photos: Post pictures of events, community, staff, etc.

141. Video campaigns educate/raise awareness

143. Online Training HP.com/go/learningcenter Basic computer, email, Office suite training

144. Online Training Nonprofit Technology Webinars Choosing a database Blogging Web Redesign Online Donations Social Media NTEN.org Idealware.org

145. Online Training CommonCraft.com “Our Product is Explanation” What’s a: Blog, Wiki, Social Media, Zombie??

146. Free Cool Computer Maintenance Stuff!

147. Desktop Maintenance Disk Cleanup – www.ccleaner.com

148. Desktop Maintenance Disk Defrag - www.auslogics.com/disk-defrag.

149. Desktop Maintenance Spyware Scanning – www.MalwareBytes.org

152. IT Project Implementation

153. Managed ServicesNPower strategy, budgeting and planning Toll Free 24x7 Help desk Security (anti-spyware and anti-virus) Windows Security updates Remote assistance Software deployment System monitoring $40 per desktop / $100 per server

154. Mark Shaw mark@npowermichigan.org