A quick walk through of the set-aside process for the state of California. Brought to you by CARI and NPACT America.

1. Purchasing Under Set-Aside
CARI
California Alliance of Rehabilitation Industries
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2. What is Set-Aside?
In accordance with § 19403 of the California
Welfare and Institutions Code (WIC) all state
governmental units are encouraged to purchase
services or products directly from any qualified
Non-Profit Agency (NPA) or
Community Rehabilitation Program (CRP)
without the advertised bid process.
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3. What CARI Does
CARI’s role is to acquire, manage, and promote
government contracts, working as a liaison
between agencies and CRPs.
CARI currently represents 125 CRPs statewide
which offer a wide range of products and services
all of which are exempt from the bidding process.
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4. Benefits of Purchasing Under Set-Aside
Convenience
The CARI network puts you in contact with
more than 100 qualified CRPs/NPAs throughout
California. CARI verifies WIC compliance, arranges
meetings, facilitates contract negotiations and
monitors CRPs/NPAs for quality assurance.
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5. Benefits of Purchasing Under Set-Aside
Simplicity
Contracts for products and services are exempt from
the advertised low bid process. Save time and money
by‐passing the contracting process to make contract
renewals a breeze.
Plus CARI oversees quality issues and with the
ability to bundle multiple contracts you only have to
make one phone call for any service or product.
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6. Benefits of Purchasing Under Set-Aside
Responsibility
Despite the fact that 1 in 5 Americans has a disability, more than two-
thirds of adults with disabilities are unemployed — many not by choice.
CARI works with non-profits and community rehabilitation programs
to provide the support and opportunity necessary to help adults with
disabilities overcome obstacles and provide meaningful employment.
When we succeed, everyone benefits — the individuals we work with,
the businesses we serve, and the communities in which we live and work.
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7. Set-Aside Process
CRP/NPA re- CRP/NPA sub-
CARI and CRP/ views work mits any neces-
Gov’t and CRP/ CARI and and
CRP/NPA CRP/
NPA identify NPA site tour CARI evaluate
NPA identify
specifications and sary compliance
potential project options & review
potential project
determines capa- documentation
(CARI if required) cost elements
bilities & interest or feasibility
Gov’t sends CRP/NPA & CRP/NPA
CRP/NPA CRP/
CARI and
contract to CARI follow-up; submits price Gov’t. amends
forwards final
NPA identify their department finalize contract. proposal to Gov’t scope of work
copy of state
potential project for final approval CRP/NPA signs & CARI (If applicable)
contract to CARI
process CARI Agreement EMAIL CARI
CARI invoices CRP/NPA
CRP/NPA for provides annual
Note: There are variations among buying agencies; usually takes 6–20
management CSR to CARI
fees 30 days after Even if to report weeks to a “live” contract.
start date “No Changes”
To find out more about how you can contract with the CARI network of CRPs/NPAs,
contact Andrea Gallippi @ 916.441.5844 online training

8. CARI
California Alliance of Rehabilitation Industries
Contact CARI
1029 J Street #380
Sacramento, CA 95814
916.441.5844
916.441.2804
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