1. PM DeepDive
The Processes
- Niraj Agarwal
May 2011
Slide 1

2. Agenda
 PMO
 PMS
 Process Groups
 Knowledge Areas
 Processes
 Mapping
 Process Interactions
 RM Process Chart
May 2011
Slide 2

3. Project Management Office (PMO)
• Many organizations realize the benefit of developing and
implementing a PMO
• This is often true of those organizations employing a matrix
organizational structure
• Almost always true of those employing a projectized organizational
structure, especially when the parent organization is involved with the
simultaneous management of multiple and/or sequential projects.
May 2011
Slide 3

4. Project Management System (PMS)
• The project management system is the set of tools, techniques,
methodologies, resources, and procedures used to manage a project.
• It can be formal or informal and aids a project manager in effectively
guiding a project to completion.
• The system is a set of processes and the related control functions that
are consolidated and combined into a functioning, unified whole.
• If a PMO exists in the performing organization, one of the functions
of the PMO would typically be to manage the project management
system, in order to ensure consistency in application and continuity on
the various projects being performed.
May 2011
Slide 4

5. Process Groups
• Initiating processes: recognizing a project or phase should begin
• Planning processes: devising and maintaining a workable plan
• Executing processes: coordinating resources to execute the plan
• Controlling processes: ensuring project objectives are met;
monitoring, correcting and measuring progress
• Closing processes: formalized acceptance
May 2011
Slide 5

6. Process Groups
• Process Groups are linked by the results each produces
• Process Groups are overlapping activities with various levels of
intensity
• Individual processes have inputs, tools and techniques, and outputs
(deliverables)
May 2011
Slide 6

7. Project Management Knowledge Areas
• Project Integration Management
• Project Scope Management
• Project Time Management
• Project Cost Management
• Project Quality Management
• Project Human Resource Management
• Project Communication Management
• Project Risk Management
• Project Procurement Management
May 2011
Slide 7

8. Pieces of the Puzzle
May 2011
Slide 8

9. Project Management Processes
• Project management is accomplished through processes, using
project management knowledge, skills, tools, and techniques that
receive inputs and generate outputs.
• It is series of actions bringing about a desired result.
• A process is a set of interrelated actions and activities that are
performed to achieve a pre-specified set of products, results, or services.
• PMI has identified more than 40 such processes that have been
recognized as good practice on most projects most of the time. These
processes apply globally and across industry groups . This does not
mean that the knowledge, skills and processes described should always
be applied uniformly on all projects.
• The project manager, in collaboration with the project team, is
always responsible for determining what processes are appropriate, and
the appropriate degree of rigor for each process, for any given project.
May 2011
Slide 9

10. Mapping
May 2011
Slide 10

11. High Level Summary of Process Groups’ Interactions
May 2011
Slide 11

12. Process Interactions
Within each process group, the individual processes are linked by their
inputs and outputs. By focusing on these links, we can describe each
process in terms of its:
• Inputs—documents or documentable items that will be acted upon.
• Tools and techniques—mechanisms and methods applied to the
inputs to create the outputs.
• Outputs—documents or documentable items that are a result of the
process.
May 2011
Slide 12

13. Basic Inputs to Process
Example
Enterprise Environmental Factors
Organisational Process Assets
May 2011
Slide 13

14. Basic Inputs to Process
OPA & EEF
Organizational Process Assets
• Templates & Checklists
• Other assets that may be available based on past project experiences
Enterprise Environmental Factors
• Any or all external or internal factors that surround or influence the
project’s success
- Infrastructure
- Commercial databases
- Work Authorization systems
- Organizational Culture
- Stakeholder risk tolerances, etc.
May 2011
Slide 14

15. Rita Mulcahy
Process Chart
May 2011
Slide 15

16. Pop Quiz
Question 1
The Initiating process includes which task?
A. Assigning work to project team members
B. Sequencing project activities
C. Approving a project and authorizing work to begin
D. Coordinating resources to complete the project work
May 2011
Slide 16

17. Pop Quiz
Question 2
This person is responsible for authorizing the project to begin
and signing the project charter.
A. Project sponsor
B. Executive in the organization who requested the project
C. Project champion
D. Project manager
May 2011
Slide 17

18. Pop Quiz
Question 3
Which stakeholder assigns employees to the project?
A. Project manager
B. Functional manager
C. Customer
D. Sponsor
May 2011
Slide 18

19. Pop Quiz
Question 4
Which of the following is true concerning the project charter?
A. Describes the project schedule
B. Contains cost estimates for each task
C. Authorizes the start of the project work
D. Lists the responsibilities of the project selection committee
May 2011
Slide 19

20. Pop Quiz
Question 5
This process is where the work of the project is performed?
A. Planning
B. Monitoring and Controlling
C. Initiating
D. Executing
May 2011
Slide 20

21. Thank You!