1. SPECTRUM: Sharing and building best
practices in Collections Management
Nick Poole, CEO, Collections Trust

2. 2

3. My office is here….
3

4. And I visit a lot of these…
4

5. Collections Trust Mission
“Working with and on behalf of our
members, we promote excellence
and innovation in Collections
Management and positively
champion collections and their
public value within the museum,
arts & related heritage sectors.”
We make things…

6. What is SPECTRUM?
“An international open standard for Collections Management and
documentation, created by museum staff and maintained by a
network of organisations including the Collections Trust, the
Stiftung Preussischer Kulturbesitz and partners in more than 40
countries worldwide.”

7. What is SPECTRUM?
The result of more than 20 years of professionalization in
Collections Management and Documentation practice.

9. BSI PAS 197 BSI PAS 198 ACCREDITATION BENCHMARKS
STRATEGIC ENVIRONMENTAL COLLECTIONS MINIMUM COLLECTIONS
PLANNING CONTROL MANAGEMENT STANDARDS CARE

10. BSI PAS 197 BSI PAS 198
ACCREDITATION BENCHMARKS
WORLDWIDE COMMUNITY (7,600)

11. BSI PAS 197 BSI PAS 198
ACCREDITATION BENCHMARKS
COMPLIANCE
(23,000)
WORLDWIDE COMMUNITY (7,600)

12. BSI PAS 197 BSI PAS 198
ACCREDITATION BENCHMARKS
GUIDANCE
COMPLIANCE
(23,000)
WORLDWIDE COMMUNITY (7,600)

13. BSI PAS 197 BSI PAS 198
ACCREDITATION BENCHMARKS
PDF/XML/PRINT
GUIDANCE
+ SCHEMA
COMPLIANCE
(23,000)
WORLDWIDE COMMUNITY (7,600)

14. BSI PAS 197 BSI PAS 198
ACCREDITATION BENCHMARKS
PDF/XML/PRINT
GUIDANCE
+ SCHEMA
COMPLIANCE
NEW IDEAS (23,000)
WORLDWIDE COMMUNITY (7,600)

15. 100+ countries!
Albania Columbia Greece Malaysia
Algeria Congo Hungary Malta
Andorra Costa Rica Iceland Mexico
Argentina Croatia Indonesia Netherlands
Australia Cyprus India New Zealand
Austria Czech Republic Iran Norway
Azerbaijan Denmark Ireland Pakistan
Bangladesh Ecuador Israel Poland
Belgium Egypt Italy Portugal
Benin El Salvador Jamaica Qater
Bermuda Eritrea Japan Romania
Bolivia Estonia Jordan Russia
Botswana Ethiopia Kenya Saudi Arabia
Brazil Falkland Islands Korea Slovakia
Bulgaria Fiji Kuwait Slovenia
Canada Finland Latvia South Africa
Cayman Islands France Lebanon Sweden
Chile Georgia Libya USA
China Germany (102) Lithuania + many others!

16. Localised versions
Current: In development: Under discussion:
•Flanders •Portugal •Norway
•Netherlands •Finland •Switzerland
•Germany •Greece •Sweden
•United Kingdom •South Africa •Brazil
•China

17. SPECTRUM Partner Scheme
• 15 leading suppliers
• Assessing systems for compliance
• Raising awareness of products
• Improving procurement

18. Collections Management LinkedIn Group (4025 members)

19. http://www.collectionslink.org.uk/programmes/spectrum

20. http://standards.collectionslink.org.uk

21. http://culturegrid.lexaurus.net

23. SPECTRUM 3.2 Schema (and associated mappings)

24. • Collections Management Skills Framework
• Workflows for Digital Photography & Digitisation
• New Procedure on Risk Management
• SPECTRUM Digital Asset Management
• SPECTRUM RFID

25. ENTRY-LEVEL ACADEMIC MID-CAREER LEADERSHIP LEGACY
CORE VALUES Integrity, accountability, openness, honesty, diversity, efficiency
Organisational
Collections Environment, Strategic CM,
PROFESSIONAL Housekeeping, knowledge
theory, research, IPM, security, Collections
PRACTICE handling, packing transfer,
documentation labelling etc. development
research
PPM, Risk, HR, Strategic
Time- Project Continuity
MANAGEMENT Finance, planning,
management Management planning
Marketing advocacy
Specialist Subject
SUBJECT General subject Practice-based
Broad interest academic knowledge
EXPERTISE focus expertise
knowledge transfer
SOFT SKILLS Mentoring, facilitation, negotiation, communication, networking

26. • Revisiting Collections
• Crowd-sourcing interpretation & cataloguing
• User-generated knowledge
• Complex narrative management

27. Looking ahead
• SPECTRUM is a community as much as it is a standard
• SPECTRUM needs to capture & reflect best practices
• Digitisation & Digital Asset Management
• Supporting open participation & engagement
• Developing integrated publishing workflows
• Building the international community

28. Keep in touch!
Nick Poole
Chief Executive, Collections Trust
nick@collectionstrust.org.uk
These slides online at http://www.slideshare.net/nickpoole
Follow me on twitter @NickPoole1