2. Foreword!
!
Welcome to AIESEC Singapore’s NST application package! We are excited at the possibility of working with
you to develop and enhance the AIESEC experience that we deliver to our various stakeholders for 13-14. !
!
While NST positions have traditionally been a platform for senior members to continue contributing to the
organization and develop themselves further in a specific functional area, it is our team’s stand for the 13-14’s
NST experience to be more than ever. !
!
We envision a more structured engagement points and responsibilities for every NST position created.
Besides undertaking a functional role, NST members can expect to participate in group and national level
activities or event in order to broaden their learning points. Through these engagement points, NST members
can also expect to forge a more collaborative connection between the MC and LC entities.!
!
In the following pages, you will find more details on how the above will look like for you. But it is also our hope
that you start asking yourself the following as you decide on your choices - “Why not?” and “How can I make
this work for me?”.!
!
With that we wish you all the best with your application! !
!
“Team Singapore: Together, more than ever”!
!
With best regards,!
Member Committee of AIESEC Singapore 13-14!
3. Structure of AIESEC Singapore NST 13-14!
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MCP
Finance
Financial
Controller
Financial
Opera/ons
Analyst
Fund
Manager
Youth
Marke2ng
Online
Marke/ng
Manager
Graphic
Design
Manager
Youth
Engagement
Expansion
Sales
Manager
GCDPo
CRM
Manager
Int.
Rela2ons
Manager
(CEE)
Int.
Rela2ons
Manager
(AP)
Int.
Rela2ons
Manager
(Africa)
Showcasing
Impact
Manager
Talent
Mngt
LEAD
Implementer
Learning
and
Training
Partner
Int
Comm
Manager
GIPi
Business
Rela/ons
Coordinator
Business
Marke/ng
Coordinator
4. Application Details!
!
Who?!
Open to AIESEC Singapore members only !
(except for Online Marketing Manager & Graphic Design
Manager positions)!
!
How?!
To apply for NST role, simply do the following –!
1. Read this application package!
2. Contact the relevant MC VP responsible should
you have further questions on the interested
positions!
3. Apply for the relevant positions that you are
interested in through the Application Form
below!
4. Wait for the MC VP responsible to contact you
further for interview upon successful shortlisting!
!
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What?!
As a prospective NST, you can look forward to the
following –!
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!
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Individual
Engagement
• Regular
coaching
with
MC
VP
• Mid
term
and
year
end
review/feedback
Group
Engagement
• Combined
training
• Induc=on
camp
• Par=cipa=on
in
relevant
OC/taskforce
with
LC
members
Na2onal
Engagement
• Involvement
in
conferences
(specialized
track)
–
as
par=cipant/
co-‐facis
• Networking
with
the
external
stakeholders
(ie,
interns,
alumni,
corporates)
• Specialized
training
(internal
or
external)
where
applicable
NST Application Form!
5. Application Details!
!
When?!
Key dates to watch out are as follow –!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
!
July
• 2/7/2013:
Round
1
applica=on
released!
• 2/7/2013
–
22/7/2013:
Applica=on
for
NST
through
Google
form
• 9/7/2013:
Round
2
applica=on
released!
*interviews
are
conducted
on
a
rolling
basis
(as
and
when
we
receive
quality
applica8ons)
August
• 3/7/2013:
NST
Induc=on
Camp
(3-‐7pm)!
*NST
Induc8on
Camp
is
geared
at
bringing
all
NSTs
together
for
a
shared
purpose
and
understanding
of
the
term
ahead)
September
• 14/9/2013:
Jumpstart
Conference!
December
• 13/12/2013
–
17/12/2013:
NLDC
Conference!
*NSTs
are
expected
to
aBend
these
conferences
(either
as
delegates,
co-‐faci)
October
&
March
• Mid-‐term
and
end-‐term
review/feedback
between
MC
VP
and
NST
*Some
NST
posi8ons
may
be
reviewed
and
added
in
subsequent
months
7. Financial Controller!
!
Role Description!
The Financial Controller will be responsible in supporting
the MC VP Finance in optimizing the financial processes
of each LCs after the recent finance decentralization
initiative in 12-13. !
!
Duration: July 2013 – March 2014 !
Reportis to: Isa (MC VP Finance)!
!
Areas of Responsibility!
1. Conduct quarterly audits with LCs to ensure proper
financial administrative procedures are adhered to!
2. Develop sustainability framework for LC’s finance
management and internal control!
3. Develop robust MC - LC finance processes and
internal controls to improve LC financial
managements!
4. Co-develop compendium for new financial model with
MC VP Finance!
!
Major Stakeholders!
Internal: MC VP Finance, LCPs, LC VP Finance!
External: Auditor, Board of Advisor, Registrar of Societies!
!
!
!
Key Performing Indicators!
1. AIESEC Singapore meets RoS’s standards (financial
aspect)!
2. LCs meeting financial guideline as outlined in
compendium and constitution (no. of financial
breaches)!
3. Timely audits to be conducted!
Key Learning!
1. Practical application of financial management skills
(ie, internal audit, financial planning, etc)!
2. First hand exposure to financial change management!
3. Project management !
Expectations!
1. 10 hours weekly (bi-weekly meeting)!
2. Participation in financial trainings and relevant
taskforce created pertaining to scope of
responsibilities!
3. Accounting/audit/finance background is preferred !
!
!
8. Financial Operations Analyst!
!
Role Description!
The Financial Operations Analyst will be responsible in
supporting the MC VP Finance in areas of financial
administration and management.!
!
Duration: July 2013 – June 2014 !
Reports to: Isa (MC VP Finance)!
!
Areas of Responsibility!
1. Document financial transactions through the
Xero system.!
2. Reconcile financial discrepancies by collecting
and analyzing account information.!
3. Prepare quarterly reporting of AIESEC
Singapore’s financials!
4. Prepare regular disbursements of finances to
relevant stakeholders!
Major Stakeholders!
Internal: MC VP Finance, LCPs, LC VP Finance,
members!
External: Auditor, Board of Advisor, Vendors!
!
!
!
Key Performing Indicators!
1. Accurate entries and management of Xero!
2. Timely financial reporting and disbursement!
Key Learning!
1. Practical application of financial management skills
(ie, financial tracking, reporting, etc)!
2. Awareness of the organization’s financial
transactions!
3. Stakeholder reporting!
Expectations!
1. 10 hours weekly (bi-weekly meeting)!
2. Participation in the relevant financial trainings
pertaining to scope of responsibilities!
3. Accounting/finance background is preferred !
!
9. Fund Manager !
!
Role Description!
The Fund Manager will be responsible in supporting the
MC VP Finance to manage the available funds for the
purpose of scale management and program
enhancement.!
!
Duration: July 2013 – March 2014 !
Reports to: Isa (MC VP Finance)!
!
Areas of Responsibility!
1. Develop framework, assess application, track
and manage Leadership Development Fund!
2. Develop framework, assess proposals and
manage Project-Initiative fund!
3. Develop framework, assess application, track
and mange bursaries!
4. Analyze investment possibilities and reserve
management!
!
!
Major Stakeholders!
Internal: MC VP Finance, LCPs, LC VP Finance,
members!
External: AIESEC alumni, Board of Advisor!
!
Key Performing Indicators!
1. Effective utilization of funds and bursaries!
2. Percentage of strategic financial objectives achieved
through funds and bursaries !
Key Learning!
1. Practical application of fund management and
investment management!
2. Project management!
Expectations!
1. 10 hours weekly (bi-weekly meeting)!
2. Past Team Leader or EB background is preferred !
!
10. CRM Manager !
!
Role Description!
The Customer Relation Manager will be responsible in
supporting the MC VP GCDPo to manage and enhance
the engagement and preparation for EPs.!
!
Duration: July 2013 – June 2014 !
Reports to: Sarah (MC VP GCDPo)!
!
Areas of Responsibility!
1. Initiate EP engagement plan to coach and track
LC events for EPs !
2. Design agenda for national XPrep seminar with
support from MC VP GCDPo!
3. Lead a taskforce to create national EP guidance
booklet (major destination related information) !
4. Enhance EP communication plan during
realization stage!
!
Major Stakeholders!
Internal: MC VP GCDPo, LC VP GCDPo, EPs!
!
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!
!
!
Key Performing Indicators!
1. EP’s overall satisfaction through NPS !
2. Quality of feedback received from XPrep !
3. No. of TMP/TLP after X!
4. No. of EP complaint and crises cases!
Key Learning!
1. Project management!
2. Customer relations management !
3. Coaching skills !
Expectations!
1. 10 hours weekly !
2. Strong interest in managing and delivering GCDPo
experiences!
3. Delivery of GCDPo related functional training and
sessions!
11. International Relations Manager (CEE) !
!
Role Description!
The International Relations Manager will be responsible in
supporting the MC VP GCDPo to manage and grow
AIESEC Singapore’s partnerships with AIESEC entities
found in Central Eastern Europe (CEE).!
!
Duration: July 2013 – June 2014 !
Reports to: Sarah (MC VP GCDPo)!
!
Areas of Responsibility!
1. Develop and manage medium-scale partnerships
(including quality control) with TN countries in
CEE!
2. Track CEE bound EPs for preparation and
communication !
3. Coach EP managers for CEE product knowledge
and delivery !
4. CEEDership management with CEE region!
Major Stakeholders!
Internal: MC VP GCDPo, LC VP GCDPo, EPs, CEE
entities!
!
!
!
!
Key Performing Indicators!
1. No. of partnerships build and managed !
2. No. of quality feedback of coaching done!
3. No. of EPs matched and realized with partnership
countries !
4. Improvement of NPS for EPs realized in CEE!
Key Learning!
1. International relations management !
2. Supply and demand management!
3. Project management !
Expectations!
1. 10 hours weekly!
2. Strong interest in managing and delivering GCDPo
experiences!
3. Attend GCDPo related functional training and
meeting!
12. International Relations Manager (AP) !
!
Role Description!
The International Relations Manager will be responsible in
supporting the MC VP GCDPo to manage and grow
AIESEC Singapore’s partnerships with AIESEC entities
found in Asia Pacific (AP).!
!
Duration: July 2013 – June 2014 !
Reports to: Sarah (MC VP GCDPo)!
!
Areas of Responsibility!
1. Develop and manage medium-scale partnerships
(including quality control) with TN countries in AP.!
2. Track AP bound EPs for preparation and
communication !
3. Coach EP managers for AP product knowledge
and delivery !
4. CEEDership management with AP region!
Major Stakeholders!
Internal: MC VP GCDPo, LC VP GCDPo, EPs, AP entities!
!
!
!
!
Key Performing Indicators!
1. No. of partnerships build and managed !
2. No. of quality feedback of coaching done!
3. No. of EPs matched and realized with partnership
countries !
4. Improvement of NPS for EPs realized in AP!
Key Learning!
1. International relations management !
2. Supply and demand management!
3. Project management !
Expectations!
1. 10 hours weekly!
2. Strong interest in managing and delivering GCDPo
experiences!
3. Attend GCDPo related functional training and
meeting!
13. International Relations Manager
(Africa) !
!
Role Description!
The International Relations Manager will be responsible in
supporting the MC VP GCDPo to manage and grow
AIESEC Singapore’s partnerships with AIESEC entities
found in Africa.!
!
Duration: July 2013 – June 2014 !
Reports to: Sarah (MC VP GCDPo)!
!
Areas of Responsibility!
1. Develop and manage medium-scale partnerships
(including quality control) with TN countries in
Africa!
2. Track Africa bound EPs for preparation and
communication !
3. Coach EP managers for Africa product knowledge
and delivery !
4. CEEDership management with Africa region!
Major Stakeholders!
Internal: MC VP GCDPo, LC VP GCDPo, EPs, AP entities!
!
!
!
!
Key Performing Indicators!
1. No. of partnerships build and managed !
2. No. of quality feedback of coaching done!
3. No. of EPs matched and realized with partnership
countries !
4. Improvement of NPS for EPs realized in Africa!
Key Learning!
1. International relations management !
2. Supply and demand management!
3. Project management !
Expectations!
1. 10 hours weekly!
2. Strong interest in managing and delivering GCDPo
experiences!
3. Attend GCDPo related functional training and
meeting!
14. Showcasing Impact Manager !
!
Role Description!
The Showcasing Impact Manager will be responsible in
supporting the MC VP GCDPo to showcase the impact of
GCDP experiences as well as raising awareness and
growth!
!
Duration: July 2013 – June 2014 !
Reports to: Sarah (MC VP GCDPo)!
!
Areas of Responsibility!
1. Conduct market research of profiling GCDPo!
2. Develop national and local showcase projects
with Youth Marketing!
3. Coach and consult LC on the implementation of
such projects!
Major Stakeholders!
Internal: MC VP GCDPo, LC VP GCDPo, Eps, other
AIESEC entities!
!
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!
!
!
!
!
Key Performing Indicators!
1. Growth in awareness of GCDPo program !
2. No. of showcasing impact initiatives held!
3. No. of GCDPo applications that follow from such
initiatives held!
Key Learning!
1. Marketing and events management skills!
2. Project management !
3. Coaching skills !
Expectations!
1. 10 hours weekly!
2. Past experience in design and events management is
preferred !
3. Past GCDPo experience as EP is preferred!
4. Attend GCDPo related functional training!
15. Online Marketing Manager !
!
Role Description!
The Online Marketing Manager will be responsible in
supporting the MC VP Youth Marketing to manage and
enhance AIESEC Singapore’s online presence.!
!
Duration: July 2013 – June 2014 !
Reports to: Nada (MC VP Youth Marketing)!
!
Areas of Responsibility!
1. Manage existing social media and website
content of AIESEC Singapore (ie,Facebook,
Twitter, Youtube and LinkedIn)!
2. Develop online promotion campaigns /creating
quarterly content plan for social media, PPC
campaigns, promotion through other fanpages,
viral marketing, newsletters/!
3. Develop a blog for AIESEC Singapore for the
purpose of showcasing impact!
4. Monitor social media trends, tools & applications
through monthly reporting!
!
!
Major Stakeholders!
Internal: MC VP Youth Marketing, LC VP YM!
External: Social media developer, designer!
!
!
Key Performing Indicators!
1. Traffic generated to online platforms managed!
2. Percentage of growth in application for recruitment
through Online Recruitment System (ORS)!
3. Timely reporting of social media trends generated!
Key Learning!
1. Practical application of marketing and communication
skills!
2. Project management!
3. Management of online platforms!
Expectations!
1. 10 hours weekly !
2. Strong interest in marketing/communication!
3. Prior experience in managing online social media (ie,
Facebook, Twitter, Youtube) is preferred !
16. Graphic Design Manager !
!
Role Description!
The Graphic Design Manager will be responsible in
supporting the MC VP Youth Marketing in managing the
external branding of AIESEC to the youth market.!
!
Duration: July 2013 – June 2014 !
Reports to: Nada (MC VP Youth Marketing)!
!
Areas of Responsibility!
1. Design the visual elements and create guidelines
to the Exlore brand (GCDP)!
2. Create marketing materials and templates for
Explore brand as well as for key events pertaining
to the youth market!
3. Provide advisory services to LCs on creation of
marketing materials!
4. Co-deliver education and trainings on design with
MC VP YM!
!
Major Stakeholders!
Internal: MC VP Youth Marketing, LC VP YM, members!
External: Schools, other student populations!
!
!
Key Performing Indicators!
1. No. of applications received based on marketing
materials created!
2. Quantity and quality of marketing materials created
for Explore brand (GCDP)!
3. No. of trainings delivered to LC!
4. No. of brand breaches on marketing guideline!
Key Learning!
1. Brand management!
2. Practical insights into applying design skills!
3. Marketing and communication skills!
Expectations!
1. 10 hours weekly (busier during recruitment cycle)!
2. Strong interest in marketing/communication!
3. Prior experience in design skills (ie, Photoshop) is
preferred !
4. Compatible as a virtual NST role!
17. LEAD Implementer!
!
Role Description!
The LEAD Implementer will be responsible in supporting
the MC VP Talent Management to manage and enhance
the existing LEAD program for the EB and Team Leaders.!
!
Duration: July 2013 – June 2014 !
Reports to: Kar-Men (MC VP Talent Management)!
!
Areas of Responsibility!
1. Coordinate the implementation of existing LEAD
for EB with the LEAD partner!
2. Identify and develop key focus areas of
leadership development for leaders of AIESEC
(TL, middle managers, OCP) besides that of EB!
3. Pilot new LEAD implementation framework
geared at the Team Leaders of AIESEC !
4. Engage and grow new/existing LEAD
partnerships!
!
Major Stakeholders!
Internal: MC VP Talent Management, LCPs, EBs, TLs!
External: LEAD partners, training firms!
!
!
!
Key Performing Indicators!
1. Quality of LEAD sessions conducted (feedback)!
2. Percentage of achievement of LEAD objectives set
out!
3. Continuity of LEAD partner(s) and its program!
Key Learning!
1. Practical insights into training and development!
2. Project management!
3. Stakeholder management!
Expectations!
1. 10 hours weekly !
2. Strong interest in training and development!
3. Participation in trainings (where relevant to areas of
responsibilities)!
4. Prior experience in Talent Management or Team
Leader/EB background is preferred !
18. Learning and Training Partner!
!
Role Description!
The Learning and Training Partner will be responsible in
supporting the MC VP Talent Management to manage and
enhance the internal learning processes of AIESEC
Singapore.!
!
Duration: July 2013 – June 2014 !
Reports to: Kar-Men (MC VP Talent Management)!
!
Areas of Responsibility!
1. Identify and develop key focus areas of training
for the programme managers – GCDP & GIP!
2. Pilot new LEAD implementation framework for
EPs and Sales Talent based on needs analysis!
3. Engage and develop learning partnerships with
other external organizations to support delivery of
training!
!
Major Stakeholders!
Internal: MC VP Talent Management, LCPs, EBs, EPs!
External: Learningpartners, training firms!
!
!
!
Key Performing Indicators!
1. Quality of training sessions conducted (feedback)!
2. Percentage of achievement of training objectives set
out!
3. Program growth of GCDP & GIP that Is linked to
internal learning of the program managers!
Key Learning!
1. Practical insights into conducting training and
development!
2. Stakeholder management!
3. Partnership management!
Expectations!
1. 10 hours weekly !
2. Strong interest in training and development!
3. Participation in trainings (where relevant to areas of
responsibilities)!
4. Prior experience in Talent Management or Team
Leader/EB background is preferred !
19. Internal Communication Manager!
!
Role Description!
The Internal Communication Manager will be responsible
in supporting the MC VP Talent Management to manage
the internal communication of AIESEC Singapore. This will
be crucial in educating and building the identity among
members.!
!
Duration: July 2013 – June 2014 !
Reports to: Kar-Men (MC VP Talent Management)!
!
Areas of Responsibility!
1. Manage the internal communication platform of
AIESEC Singapore (ie, newsletter, mailchimp,
myaiesec.net, etc)!
2. Liaise and engage the LCs to develop content for
internal communication!
3. Develop framework and channels for regular
feedback loop within AIESEC Singapore!
4. Provide regular reporting of internal
communication trends (ie, average response rate,
conversations generated, etc)!
!
!
!
Major Stakeholders!
Internal: MC VP Talent Management, MCs, LCPs, EBs,
members!
!
Key Performing Indicators!
1. Quantity of internal communication content generated!
2. Percentage of engagement with members through
internal communications platform (response rate, no.
of feedbacks)!
Key Learning!
1. Practical insights into managing internal
communication channels and platform!
2. Communication strategy!
3. Stakeholder management!
Expectations!
1. 5 hours weekly !
2. Interested in communication and internal branding!
20. Expansion Sales Manager!
!
Role Description!
The Expansion Sales Manager will be responsible in
supporting the MC VP Youth Engagement to support the
sales and promotion of GCDPo towards university or
umbrella bodies. The Expansion Sales Manager would
also be responsible for the brand and promotional
materials for such stakeholders. !
!
Duration: July 2013 – June 2014 !
Reports to: Lee (MC VP Youth Engagement)!
!
Areas of Responsibility!
1. Contribute the creation of the national brand with
MC VP YE to universities and the youth umbrella
organizations!
2. Create marketing and promotional materials for
the different stakeholders of YE!
3. Support the training of LC’s YE teams in sales
and product knowledge!
4. Attend and support sales meetings/networking
events that are relevant to YE’s efforts!
!
!
Major Stakeholders!
Internal: MC VP Youth Engagement, MCs, LC VPs YE,
EBs, members!
External: Universities, umbrella youth organizations!
!
Key Performing Indicators!
1. No. of program (MEP, GCDP) applications!
2. No. of partnership agreements made with universities/
umbrella organizations!
3. Percentage of target youth market reached!
!
Key Learning!
1. Practical insights into sales towards youth market/
organizations!
2. Marketing and design skills!
3. Stakeholder and account management!
Expectations!
1. 10 hours weekly !
2. Interested in interacting and creating access points
for youths through AIESEC!
3. Attend the relevant functional training !
21. Business Relation (GIPi) Coordinator!
!
Role Description!
The Business Relation (GIPi) Coordinator will be
responsible in supporting the MC VP Business Relation
GIPi to manage and enhance the delivery of GIPi to key
stakeholders.!
!
Duration: July 2013 – Aug 2014 !
Reports to: Rachel (MC VP Business Relations GIPi)!
!
Areas of Responsibility!
1. Manage national exchange partners accounts (ie,
UBS) in the matching and delivery of GIPi !
2. Pioneer customer and partner engagement
initiatives to support business marketing!
3. Develop existing partnerships to multiple
dimensions (eg: from exhange partner to
exchange and learning partner) !
4. Enhance GIPi product package to enrich its key
value prepositions for its stakeholders!
5. Engage relevant stakeholders of GIPi through
events organized!
!
!
!
!
Major Stakeholders!
Internal: MC VP Business Relations, MCs, LC VPs,
members!
External: National partners, other corporates!
!
Key Performing Indicators!
1. Quantity of partnership delivery (Ie, NPS)!
2. No. of partnership evolution and growth!
3. No. of events organized and feedbacks gained from
relevant stakeholders!
Key Learning!
1. Networking with external and internal stakeholders
(ie, companies, interns)!
2. Partnership management and delivery!
3. Events management skills!
!
Expectations!
1. 10 hours weekly !
2. Interested in partnership delivery !
3. Participation in the relevant trainings conducted!
4. Prior experience in Business Development, Sales,
ICX or OGX is preferred !
22. Business Marketing (GIPi) Coordinator!
!
Role Description!
The Business Marketing (GIPi) Coordinator will be
responsible in supporting the MC VP Business Relation
GIPi to expand the market outreach of GIPi as a product.!
!
Duration: July 2013 – Aug 2014 !
Reports to: Rachel (MC VP Business Relations GIPi)!
!
Areas of Responsibility!
1. Conduct market research of the supply and
demand of GIPi!
2. Develop focus marketing strategies through
marketing channels (virtual)!
3. Organize events that specifically targets the
outreach of corporates!
4. Manage national exchange partners accounts in
the matching and delivery of GIPi!
!
Major Stakeholders!
Internal: MC VP Business Relations, MCs, LC VPs,
members!
External: National partners, other corporates!
!
!
!
Key Performing Indicators!
1. No. of corporate markets outreach!
2. Quality of market research output generated !
3. Response and outreach of virtual marketing
channels!
4. No. of events organized and feedbacks gained from
relevant stakeholders!
Key Learning!
1. Networking with external stakeholders (ie,
companies)!
2. Partnership management and delivery!
3. Events management skills!
!
Expectations!
1. 10 hours weekly !
2. Interested in partnership delivery !
3. Prior experience in Business Development, Sales,
ICX or Information Management is preferred!
23. Questions?!
!
Please refer to the FAQ section of the wiki. You can
also contact the MC VPs responsible if you have
specific questions on their NST positions.!
!
For general enquiries about NST application, you can
contact Kar-Men (karmen.lim@aiesec.net)!!