The document provides an update on the details of the upcoming Nepal expedition, including flight details, insurance information, the finalized leader team, the expedition itinerary and project programme, transport to the airport, payment reminders, fundraising details, communications plans, acceptable clothing, and a required preparation weekend. Key details include outbound flights on August 2nd and return flights on August 31st, a STA travel insurance policy that provides medical evacuation coverage, a leader team of 6 people, a 3 week trekking and community project itinerary, and a reminder that the final payment is due in May.

2. NEPAL EXPEDITION UPDATE
Flight Details
Insurance Information
Finalised Leader Team
Expedition Itinerary and project programme
Transport to the Airport
Payment plan reminder
Fundraising update
Excess Fundraising Money
Communications and Emergency Contact
Electricity
Kit - acceptable clothing
Nepal Preparation Weekend - Date for your diaries
Homework!

3. FLIGHT DETAILS
Outbound
Friday 2nd August - Flight Number 9W121
Departs London Heathrow - 20.45 Arrives Delhi - 09.45 (3rd August)
Saturday 3rd August - Flight Number 9W262
Departs Delhi - 12.50 Arrives Kathmandu - 14.45
Inbound
Saturday 31st August - Flight Numbers 9W263/9W122
Departs Kathmandu - 09.30 Arrives Delhi - 11.00
Depart Delhi - 13.45 Arrives London Heathrow 18.30

4. INSURANCE
STA Travel Insurance
Worldwide Single Trip - Premier (Excl North America) Blue or Gold policy
(depending on age)
31 days cover
Additional enhancements for those with pre existing medical conditions.
All policies include considerable medical expenses and repatriation cover.
This will enable us to get an emergency helicopter evacuation from the
mountains (back to Kathmandu) should we have a medical emergency.
If you wish to insure any specific electrical items then you will need to do
this yourself. Basic cover is provided within this policy for a single item up to
the value of £250.

5. LEADER TEAM
Helena Ventham - Expedition Leader and Emergency Nurse Practitioner with
extensive expedition experience.
John Atkinson - Expedition Leader with extensive expedition experience.
Phil Ventham - Expedition Leader with extensive expedition experience.
Amy Ventham - Expedition Helper and Paediatric Nurse.
Andrew Ventham - Expedition Helper and Experienced Mountaineer (Ex
Bere Regis Venture Scout).
Matt Kane - Expedition Helper and Experienced Hiker (Ex Bere Regis
Venture Scout).
Holly Gamble - Expedition Helper (Ex Bere Regis Explorer Scout).

6. EXPEDITION ITINERARY
Friday 2nd August
Depart Home
Saturday 3rd August
Arrive Kathmandu midday
Sunday 4th August
Tour of Kathmandu
Monday 5th August
Flight to Paphlu - Walk to Takshindu (7hrs)
Tuesday 6th August
Walk Takshindu to Bupsa (8hrs)
Wednesday 7th August
Walk Bupsa to Bumburi - Visit Moving Mountains projects
Thursday 8th August to Monday 12th August
Moving Mountains Project and community work
Tuesday 13th August
Walk Bumburi to Bupsa (2hrs)
Wednesday 14th August
Bupsa to Surkey (6hrs)
Thursday 15th August
Surkey to Phakding (5hrs)
Friday 16th August
Phakding to Namche Bazaar (5hrs)
Saturday 17th August
Rest and acclimatisation day in Namche
Sunday 18th August
Namche to Deboche (6hrs)
Monday 19th August
Deboche to Dingboche (5hrs)
Tuesday 20th August
Rest and acclimatisation day
Wednesday 21st August
Dingboche to Lobuche (5hrs)
Thursday 22nd August
Additional day to use when required
Friday 23rd August
Lobuche to Gorak Shep (4hrs)
Saturday 24th August
Gorak Shep to Everest Base Camp and back (6hrs)
Sunday 25th August
Climb Kala Pattar and descend to Lobuche
Monday 26th August to Wednesday 28th August
Return to Lukla - Approx 6 hrs per day
Thursday 29th August
Fly from Lukla back to Kathmandu
Friday 30th August
Tour of Kathmandu
Saturday 31st August
Return morning flight to UK

7. EXAMPLE PROJECT
PROGRAMME
Day 1 Day 2 Day 3 Day 4 Day 5 Day 6 Day 7
Walk from Bupsa to Project and Walk from Bumburi
Community Teaching in
Group 1 Bumburi - Visit
Moving Mountains Project
work
Sports Project
local school
to Bupsa - Visit
Moving Mountains
projects tournament projects
Walk from Bupsa to Project and Walk from Bumburi
Teaching in Community
Group 2 Bumburi - Visit
Moving Mountains local school
Project Sports Project
work
to Bupsa - Visit
Moving Mountains
projects tournament projects
Walk from Bupsa to Project and Walk from Bumburi
Teaching in Community
Group 3 Bumburi - Visit
Moving Mountains Project
local school
Sports
work
Project to Bupsa - Visit
Moving Mountains
projects tournament projects
Walk from Bupsa to Project and Walk from Bumburi
Community Teaching in
Group 4 Bumburi - Visit
Moving Mountains work
Project Sports
local school
Project to Bupsa - Visit
Moving Mountains
projects tournament projects

8. AIRPORT TRANSFER
Leader team would prefer the entire group to travel
to and from the aiport together, rather than with
various parents in various cars.
Enables us to get everyone to the correct place, at
the correct time, with the correct kit and correct
documents!
Coaches - Too expensive
Hire 2 x minibuses plus transit van for kit. Approx
£600 total there and back.

9. PAYMENT REMINDER
Next payment of £500 payable directly to Adventure
Alternative by December.
Final payment of £310 payable directly to Adventure
Alternative by May 2013.

10. MOVING MOUNTAINS CHARITY
FUNDRAISING - TARGET £5000
Valentines Ball - £1938
Helena Talent Show - £785
Harvey Kayak - £1200
IPad Raffle - £355
Kinson Pottery Donation - £293
Emma Bike Ride - £1384
Total - £5955

11. GROUP FUNDRAISING -
TARGET £10,000
Nepal 200 club - £810 Venthams Match it - £1000
Jumble Sale - £226 Waitrose Charity - £125
Clothes Recycling - £55 Black Hill 5km - £172
First Aid at Jubilee - £75 Black Hill Hamper - £73
Midsummer Dance - £2667 Nepal Club Donations - £88
Easy Fundraising - £345 Indulgence Night - £454
Folk Fest - £426 Other - £23
Williams Trust - £1100 Total - £7,758

12. “PHIL THE BAG”
Textiles Recycling
Flyers delivered last week
Collection of textiles Sunday 18th November between
11am - 3pm
Collection by PTB from hut on Friday 23rd Nov
We need as many Explorers and parents as possible to help
collect bags and return them to the hut on the 18th.
One tonne of textiles = approx £500

13. “A CULINARY EXPEDITION”
Kingsbere Explorers Recipe Book
Every explorer and leader has been given 20 books to sell
Minimum donation of £5 (More accepted if offered!)
Almost 1000 copies to sell
Potential to make approx £4500
Perfect stocking filler for christmas - everybody needs to
get selling!!

14. BAG PACKING
Waitrose
23rd December
Approx 10am till 4pm
18 Explorers signed up to help already
Parents needed to help supervise and collect money
Details and schedule to be advised early December
Potential to earn approx £500

15. OTHER FUNDRAISERS
Easy Fundraising - £200
Nepalese Evening - £250
Vote Counting - £125
Talent Show 2 - £1000

16. FUNDRAISING UPDATE
Raised to date - £7758 Potential
Planned Easy Fundraising - £200
Phil the Bag - £500 Nepalese Evening - £250
Waitrose - £500 Vote Counting - £125
Recipe Book - £2500 Talent Show 2 - £1000
Total - £3500 Total - £1575

17. Grand Total - £12,833

18. FUNDRAISING EXCESS
There has been some debate about what is happening with any excess money
that has been raised but is not actually required for the expedition.
Given that money has been raised by a variety of people, both team members
and their families and also from the wider community, but not equally between
team members, there will NOT be a rebate given to individuals.
Unfortunately the flights have worked out more expensive than we had hoped,
£840 pp.
The fee paid to Adventure Alternative is a set figure and will not change. £1560
The additional £440 that each individual has paid will go towards the cost of
their flights.
Insurance also covered at £70 pp under 35 yrs and £90 pp over 35yrs.
Visa paid on arrival into Nepal at approx £50 pp.

19. We will have some expenditure in Kathmandu for sight seeing
activities that the entire group will do, therefore we will require some
money with us to cover those costs - approx £100 pp.
Minibus hire for UK airport transfers - £600 approx
Therefore the minimum extra money required will be £620 pp plus
£600 - total of £12,380 for all 19 youngsters.
The leaders have paid the entire amount themselves, and not
benefited from any group fundraising.
Therefore, it is very unlikely that there will be much, if any, excess
money raised. We will take the additional money with us to Nepal to
be spent on your youngsters - sightseeing, celebration meal etc. If any
money remains at the end of the trip it will be donated to Moving
Mountains for a project within the village where we have been based.

20. COMMUNICATIONS AND
EMERGENCY CONTACT
UK mobile phones - very unreliable, generally don’t work in Nepal
- Therefore we would prefer the Explorers do not take their
personal mobiles with them. Can detract from the experience if
constantly contacting home, or getting upset if unable to contact
home.
The leaders will each have a mobile with Nepalese sim cards,
which we will use for emergency contact with home as well as
communication between groups during the project and hike.
Leaders will make daily contact with a home contact in UK, by
text, email or phone call.
Parents will ONLY be able to contact the team in Nepal through
the home contact.

21. It may take a day or more for any message to get through, and in the
event that a child needs to return home urgently, be aware that it may
take several days for us to get the child back to Kathmandu and on to a
flight back to the UK. We will be a minimum or two days walk from
nearest airport, and further than this during the trek.
We would like to set up a website that we can update every couple of
days when we get access to the internet so that family and friends at
home can stay up to date with what we are up to. Hopefully we will be
able to email home updates and photos which can be uploaded to the
website regularly.
The Explorers will have intermittent access to the internet themselves,
although this is likely to be minimal as time constraints will not allow a
group of 26 people to all try to access emails on a limited number of
computers with an incredibly slow connection! Hence the group website,
where we can do one update when we are able to which you will all be
able to access at home.

22. ELECTRICITY
Although most of the lodges and the village where we will be staying
during the project do have electricity, it is not as reliable as at home.
Therefore, keep personal electrical items to a minimum.
Cameras - Disposable batteries or solar charging or spare battery
might be useful.
Books rather than Kindles (We can then all swap during the trip too!)
No mobiles, laptops, ipads etc.
Group video camera??
May be unable to charge iPods etc at times. (Books, playing cards,
board games might be better entertainment!)

23. ACCEPTABLE CLOTHING!
Nepal is a country with cultures and customs very different
from ours and it is really important that we respect these
so that we do not cause offence to the local people who
will be welcoming us into their communities.
It is not acceptable for people to wear revealing clothing of
any description - Male or Female!
Shoulders and knees must be covered at all times.
Don’t bring your best glad rags as likely to get ruined whilst
doing project or during the washing process!

24. NEPAL PREPARATION
WEEKEND
Friday 28th to Sunday 30th June 2013
All participants MUST attend this weekend as you will
take part in several activities that are essential
preparation for our time in Nepal.
Details to follow but please put this date in your
diaries!

25. HOMEWORK!
Language.
Cultures and Customs in Nepal.
Awareness of symptoms and treatment of altitude
sickness.
Awareness of how to maintain general good health
during an expedition.