2.  conducting meetings properly, can and will make you (and
your organization) function more efficiently.
 All meetings must have an agenda which includes:
topics for discussion
presenter or discussion leader for each topic
time allotment for each topic
2
7/26/2012 Meeting Basics and Effective Meetings

3.  Present information
 Provide tools for meeting management
 Share effective strategies to keep meetings
on track
3
7/26/2012 Meeting Basics and Effective Meetings

4. Administrative
 Regular Staff Meetings
 Monthly Executive Committee Meetings
 Decision
 Brainstorming
 Combinations
4
7/26/2012 Meeting Basics and Effective Meetings

5.  Define the purpose of the meeting and the outcomes
 Reserve a room, with appropriate equipment
 Inform participants of any necessary preparation
5
7/26/2012 Meeting Basics and Effective Meetings

6.  Change presentation style
 Establish a “parking lot” of ideas to keep a
running list of divergent points
 Make meetings playful
6
7/26/2012 Meeting Basics and Effective Meetings

7.  Listen, but do not debate
 Turn negative behaviours into positive contributions
 Encourage the group to share the responsibility for handling
difficult members
 Don’t take it personally
 Try different strategies, small groups/pairs
7
7/26/2012 Meeting Basics and Effective Meetings

8.  The techniques described in this presentation
can be applied to any type of meeting your
encounter.
 Effective meetings are the result of deliberate
planning.
 Every day 83 million people attend 11.5
million meetings.
8
7/26/2012 Meeting Basics and Effective Meetings

9. 9
7/26/2012 Meeting Basics and Effective Meetings

10. 10
7/26/2012 Meeting Basics and Effective Meetings