1. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
SMSVN – PMP TRAINING CLASS 2013 (PMBOK 5TH)
Course Introduction
Purposes
Schedule
Ground Rules
Chapter 1: Introduction to Project Management
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2. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
COURSE INTRODUCTION
Purposes:
Provide PMP basic knowledge -> help members to
understand about PMP
Create a common knowledge about Project
Management -> Improve the work effectiveness of
members
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3. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
COURSE INTRODUCTION
Schedule:
15 sessions (13 chapters, 2 exams)
2 sessions /week: Tuesday and Friday
Class time: 16:00 to 17:00
2 Exams:
Midterm: cover 50% of knowledge and take 30% of mark
Final: cover 100% of knowledge and take 70% of mark
Exam structure:
Each exam includes 50 questions
Pass: over 60% mark
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4. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
COURSE INTRODUCTION
Ground rules:
Class-monitor: ?
Late:
5 minutes -> ?VND
10 minutes -> ?VND
15 minutes -> ?VND
Absent: -> ?VND
Mobile phone: -> silent mode
Ipad/tablet: -> dictionary function only
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5. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
CHAPTER 1: INTRODUCTION TO PROJECT MANAGEMENT
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LET’S THINK AS A PROJECT MANAGER
6. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
ADVANTAGES OF USING FORMAL PROJECT MANAGEMENT
Better control of financial, physical, and human
resources
Improved customer relations
Shorter development times
Lower costs
Higher quality and increased reliability
Higher profit margins
Improved productivity
Better internal coordination
Higher worker morale (less stress)
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7. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
WHAT IS PROJECT?
A Project is a temporary endeavor undertaken to
create a unique, product, service, or result.
temporary endeavor: with a beginning and an end
unique: only one
example?
Project vs Operation (ongoing) work
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8. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
REASONS TO START A PROJECT?
Market demand
Strategic opportunity/business need
Customer request
Technological advancement
Legal requirements
Ecological Impacts
Social need
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9. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
PROGRAMS AND PORTFOLIO
A portfolio refers to a collection of projects, programs,
subportfolios, and operations managed as a group to achieve
strategic objectives,
A program is defined as a group of related projects, subprograms
or other work which support portfolio
Projects within a program are related through the common
outcome or collective capability.
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10. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
WHAT IS PROJECT MANAGEMENT?
The application of knowledge, skills, tools and technique
to project activities to meet project requirements
Project Management is accomplished through the
application and integration of the processes such as
Initiating
Planning
Executing
Monitoring and Controlling
Closing
Due to the nature of change, managing project is iterative
and goes through progressive elaboration throughout the
project’s lifecycle
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11. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
THE TRIPLE CONSTRAINT OF PROJECT MANAGEMENT
It is the project manager‘s duty to balance and
achieve these three often-competing goals.
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12. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
CONSTRAINTS OF PROJECT MANAGEMENT
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13. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
WHO INVOLVE IN PROJECT?
Project Sponsor is the person who is providing the financial resources
for the project, Formally accepts the product of the project.
Project Manager is the person responsible for accomplishing the
project objectives.
Project Coordinator
has some power to make decisions
has some authority
reports to a higher-level manager
Project Expediter
acts primarily as a staff assistant
as communications coordinator.
cannot personally make or enforce decisions
Project Team includes PM and the group of individuals who act
together in performing the work of project to achieve its objectives.
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14. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
WHO INVOLVE IN PROJECT?
Stakeholders: are persons or organizations who are actively involved
in the project or whose interests may positively or negatively
affected by the performance or completion of the project.
Stakeholders have varying levels of responsibility and authority
and can change over the project life cycle
Project management team must continuously identify both
external and internal stakeholders
Project manager must manage the influence of various
stakeholders in relation to the requirements and balance
stakeholders’ interest
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15. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
ROLE OF PROJECT MANAGER
Responsibilities and Competencies of the PM
PMs have the responisibility to satisfy the needs:
task needs, team needs and individual needs.
Effective PMs need the following competencies:
Knowledge: know about project management
Performance: what able to do or accomplish
Personal: how PMs behave when performing the
project
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16. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
ROLE OF PROJECT MANAGER
Interpersonal Skills of a PM: Effective PMs require a balance of
ethical, interpersonal, and conceptual skills that help them
analyze situations and interact appropriately. Important skills:
Leadership
Team building
Motivation
Communication
Influencing
Decision making
Political and cultural awareness
Negotiation
Trust building
Conflict Management
Coaching
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17. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
PMO – PROJECT MANAGEMENT OFFICE
A department that centralizes the management of
projects. A PMO performs a number of functions that
may include but are notlimited to:
Managing shared resources across projects
Coaching, mentoring, training and oversight
Monitoring compliance with PM standards,
policies, procedures and templates
Developing and managing project policies, procedures,
templates and other shared documentation (Organizational
Process Assets)
Coordinating communication across projects
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18. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
EEF - ENTERPRISE ENVIRONMENTAL FACTORS
Refer to both internal & external environmental
factors that surround or influence a project’s
success
As an input in almost all project management
process
May enhance or constrain project management
options
May have positive or negative influence on the
outcome
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19. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
EEF - ENTERPRISE ENVIRONMENTAL FACTORS
EEF Examples:
Organizational culture, structure, and processes
Government or industry standards
Infrastructure
Existing human resources
Personnel administration
Company work authorization systems
Marketplace conditions
Stakeholder risk tolerances
Political climate
Organization’s established communications channels
Commercial databases
Project management information
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20. SMSVN – PMP Training Course 2013 - Chapter 1 Prepared by Nam Trung - 02/07/2013
REVIEW
Why formal Project Management?
What is Project?
Reasons to start a project?
Portfolio?
Program?
What is Project Management?
What are 5 Process Groups?
Triple contraint of project management?
Contraints of project management?
Project Sponsor?
Project Manager?
Project Coordinator?
Project Expeditor?
Project Team?
Stakeholders?
PMO?
EEF?
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