Election to the House of People.

GENERAL ELECTION
2011

WELCOME
TO
POLLING OFFICERS

DUTIES
1. ACQUAINT RULES AND PROCEDURES

a. Constitution of India
b. Representation of Peoples Act, 1951
c. Conduct of Election Rules, 1961
d. Election Symbols
(Reservation and allotment) order 1968
e. Delimitation of Parliamentary and Assembly
Constituencies Order
f. Indian Penal Code 1860

DUTIES AND FUNCTIONS OF POLLING OFFICERS
2. DUTIES AND FUNCTIONS OF POs

I. ACQUAINT THOROUGH KNOWLEDGE
ABOUT ELECTION PROCEDURES

II. ON THE DAY PREVIOUS TO POLL

III. BEFORE COMMENCEMENT OF POLL

IV. DURING THE POLL

V. END OF THE POLL

DUTIES AND FUNCTIONS OF MASTER TRAINERS




IV. DURING THE POLL

V. END OF THE POLL


I. AFTER THE APPOINTMENT.



IV. DURING THE POLL

V. END OF THE POLL

DUTIES AND FUNCTIONS OF POLLING OFFICERS

Attend
Modus
all rehearsal
operandi
and
of
Training Clarification EVM
Classes of
doubts

DUTIES AND FUNCTIONS OF po
AFTER THE APPOINTMENT

I. APPLY FOR POSTAL BALLOT

II. APPLICATION IN FORM 12

III. ATTACH APPOINTMENT ORDER

IV. KNOW THE PART NO /SL NO IN VL

V.SUBMIT THE APPLN TO RO CONCERNED

KNOWING PART NO/SL NO IN THE V0TERS LIST

I. CHECK VOTERS LIST

II. INTERNET- www.ceo .kerala.gov.in

III. TELEPHONE- O471 3912344

IV. SMS. ELE cardnumber to 54242

V.SUBMIT THE APPLN TO RO CONCERNED

POSTAL BALLOT

You will receive the PB from the RO by post

Do not put the
Attest the
declaration in the
declaration
small cover
by a gazetted
containing
officer
After voting voted PB
Send the PB
to the RO

DUTIES AND FUNCTIONS OF po
AFTER THE APPOINTMENT

PREPARE FOR THE DUTY

OBTAIN A COPY OF PO HAND BOOK.

DOWN LOAD IT FROM INTERNET

www.ceo .kerala.gov .in

ELECTION PROCEDURE IS A TEAM WORK
KNOW YOUR T AM
E

I. Know your TEAM MEMBERS

II. Know your SECTORAL OFFICER

III Know THE HELP LINE NUMBERS.

AT THE DISTRIBUTION CENTRE


1. Arrival at the Distribution Centre

2. Identification of polling station

3. Familiarizing the Polling Team

4. Itinerary to and from the PS

5. Collection of Polling Materials.

MOST IMPORTANT POLLING MATERIALS

ELECTRONIC VOTING MACHINE

CONTROL
BALLOTING
UNIT
UNIT


Marked copy of Electoral roll
Register of Voters (17 A)
Voters Slip
Indelible ink
Tendered Ballot paper
Arrow cross mark
Self inking pad
Metal seal
Copy of specimen signature of
candidate / Election agent


Paper seal
Strip Seal
Special tag
Address tag
Presiding Officer’s Diary, Declaration etc
Sample of EVM Balloting Unit
Copy of Order No.51/8/7/2008/EMS(Inst.II)
dt.11.8.08
16 Point Report as per Annexure XV


A detailed list of
polling materials
incorporated in
Annexure V
of Presiding Officers
Hand Book.


CHECK THE MATERIALS
YOU RECEIVED.

DUTIES AND FUNCTIONS POLLING OFFICERS


AT THE POLLING STATION

a. Set up of PS (Slogans / Photo etc
should be covered or removed)
b. Set up of Voting Compartment
c. Display of Notices.

DUTIES AND FUNCTIONS POLLING OFFICERS


AT THE POLLING STATION

a. Ensure all materials are received.

b. Ensure a complete communication plan

c. Issue pass to polling agents.


I. ACQUAINT THROUGH KNOWLEDGE



IV. DURING THE POLL

V. END OF THE POLL

5 AM to 7AM

1. Assignment of Duties to Polling Officers

2. Complete the Appointment of Election Agents

3. Preparation of EVM

4. Mock Poll

5. Sealing of EVM

Enforcement of ELECTION LAW
.
Treat all parties and candidates equally and
decide fairly and justly every disputed point.
Your tact, firmness and impartiality are the
most important safeguards against any
breach of the peace.

Declarations by Presiding Officer-
.
You should read out the declaration aloud
to the hearing of all persons present in the
polling station and sign the declaration and
obtain there on the signatures of such of
the contesting candidates/polling agents as
are present in the polling station. If any
polling agents decline to affix their
signatures on the declaration, their names
should be recorded therein..

Warning about secrecy of voting
.

you must explain to all including the
contesting candidates or their polling
agents, who are present at the polling
station, the provisions of Section 128 of the
Act (Annexure I), regarding their duty to
maintain the secrecy of the vote and the
penalty for any breach thereof.

Declarations by Presiding Officer
.
You should read out the declaration aloud
to the hearing of all persons present in the
polling station and sign the declaration and
obtain there on the signatures of such of
the contesting candidates/polling agents as
are present in the polling station. If any
polling agents decline to affix their
signatures on the declaration, their names
should be recorded therein..


1st POLLING OFFICER

2nd POLLING OFFICER

3rd POLLING OFFICER

1ST POLLING OFFICER

Verification
of identity Read out
In charge of Electors serial No
of and entry of the
marked copy elector in the
electoral roll

1ST POLLING OFFICER

Marking
in the
Photo
Electoral
Roll
PB

1ST POLLING OFFICER

Minor errors in
the EPIC and
Electoral roll may
be
ignored and over
looked.

2nd POLLING OFFICER

Obtain
In charge
From the upperSignature or nail to the
tip of the
of
bottom ofThumb st joint
the 1
indelible ink In charge of Impression Issuance
Register of each of
of elector Voters
Voters slip

3rd POLLING OFFICER

In charge Activating
Ensuring
of the
indelible
Control Balloting
ink mark
Unit Unit

These duties can be performed by the presiding Office
where the number of Electors is small.




2. Appointment of Election Agents


4. Mock Poll

5. Sealing of EVM

2.Appointment of Election Agents

Appointment letter in Form No.10

Appointment by candidate or his election agent

Revocation by candidate or his election agent

Compare specimen signature in case of any doubt

Pass for polling agents

2.Appointment of Election Agents
Seating of polling agents

1. Candidates recognized by the National Parties

2. Candidates recognized by the State Parties
. Candidates recognized by State Parties of other
States who have been permitted to use their
reserved symbols in the constituency.
4. Candidates of registered unrecognized parties
5. Independent candidates


Press the latch Pull out the cover


Connect
Balloting
Unit and
Control Unit
with
connecting
cable


Switch on
Power
using
Toggle
Switch


Close the
Rear
Compartment

MOCK POLL

Set to
zero (0) Press “Ballot” button.
by clearing Busy lamp in the
the machine display section will glow
RED Simultaneously,
the ready lamp in the
balloting unit will also
start glowing GREEN

MOCK POLL

Ask
any polling agent
to press any of the
candidate’s button
on the balloting
unit Then the
ready lamp
on the
balloting unit
will go off.

MOCK POLL

Simultaneously
the candidate’s lamp Also a
near the button ‘beep’
will start sound will be
glowing RED heard from the
control unit

MOCK POLL

After a few
seconds, the red
light near
This indicates
the Candidate’s name,
the recording
red light in the
of vote in the
busy lamp
Control Unit
and the beep
sound
will go off

MOCK POLL

Press
“Total” button
for tallying the
Repeat total votes
the process with polled
the remaining
agents
At the end of
mock poll,
press “CLOSE”
button

MOCK POLL

Then
Next press the display
“Result” panel
button will show
the result Next press
“Clear” button
Certificate and show
of the count zero (0)
Mock poll to the agents

SEALING OF EVM

Signatures of
Presiding Officer
and Polling Agents
on the paper seal

Verification of
signatures
of agents.

SEALING OF EVM

Fixing of
Green
Paper Seal

SEALING OF EVM

Special Tag Front side Back side

Signature
of PO and
Candidate
or Agent

Should be
sealed
using
Twine thread

SEALING OF EVM

Closing and Election To: (Lok Sabha or Legislative
Assembly)
Sealing of
From: (No. and Name of)
outer cover of Constituency

result section Control Unit/ Balloting Unit No.: (ID number)

Serial No. & Name of
Polling Station Where Used ……..…….… …
Attach Date of Poll:………………………………………
address tag

SEALING OF EVM

Strip seal
Front
side
A B D

Back
side
C

SEALING OF EVM

Fixing of strip seal


IV. DURING THE POLL

1.Commencement of poll

2. Admission into the Polling Station

3. Enforcement of Election Law

4. Other important functions


IV. DURING THE POLL 1.Commencement of poll

a. Warning about secrecy of voting
b. At the stroke of the hour fixed
c. Declaration by the Presiding Officer
d. Precautions about indelible ink
e. Maintenance of register of voters in form No.17 A
f. Maintenance of PO’s Diary
g. Maintenance of visitors sheet
h. Entry of voters to PS to be regulated


IV. DURING THE POLL 1.Commencement of poll
h. Entry of voters to PS to be regulated

Infirm/
Separate
Women voters
Queues
with babies
for
in arms
men and
may be given
women
precedence


The electors
The Polling Officials
Each candidate, his election agent and one polling
agent of each candidate at a time
Persons authorized by the Election Commission
Public Servants on duty
Child in arms accompanying an elector
A person accompanying a blind or an infirm voter
Identifying officers



a. Declaration of Elector about his age

Obtain Inform the
declaration penal provision in
as in annexure X section 31 of the R.P.Act

Imprisonment for one year or fine or both



b. Maintenance of secrecy

Violation of maintenance of secrecy is
punishable with imprisonment which may
extend to three months or fine or with both
as per section128 of the
Representation of People Act , 1951.



c. Prohibition of canvassing in or near PS

Canvassing of Votes

Soliciting the vote of any elector

Persuading any elector not to vote for
any particular candidate



c. Prohibition of canvassing in or near PS

Persuading any elector not to vote at
the election

Exhibiting any notice or sign relating to
the election

--are punishable under section
130 of the RP Act.


d. Other offences
Disorderly conduct in or near PS (section 131)
Misconduct at the PS (section 132)
Failure to observe procedure for voting (section 132 A)
Illegal hiring or procuring of conveyance (section 133)
Breaches of Election duty (section 134)
Going armed to or near PS (section 134 B)
Booth capturing (section 135 A)


d. Other offences
Smoking to be prohibited inside the PS
Polling agents are not permitted to bring mobile phones
inside the PS
Photography prohibited inside the PS
Wearing of badges/emblem etc bearing the names of
candidate Political leaders or Symbols etc are prohibited.
Impersonation is punishable under the Indian Penal Code

IV. DURING THE POLL

1.Commencement of poll






PO’s entry in Voting Compartment during Poll

Voting of blind and infirm voters

Adjournment or stoppage of Poll

Tendered Vote



Challenged Votes

Challenge
fee Burden of
proof

Return/forfeiture
Summary of
enquiry challenge fee.



Refusal to observe voting procedure

Put signature
Withdraw Inscribe the fact
below the
and cancel in Register
entry in the
voters slip of Voters
remarks column

Never change the Sl.No in 17 A



Electors deciding not to vote

Inscribe Signature
Shall not “Refused to Vote” Or thumb
Compell to cast in remarks impression
his vote column of register of the elector
of voters (17 A) against the
entry

Never change the Sl.No in 17 A



USE OF NEW VOTING MACHINE

Read out
a further
Declaration
in part II of Annexure VII



VOTER ASSISTANCE BOOTH

CANDIDATE’S ELECTION BOOTH

NRI VOTER

VOTING BY PROXY (CSV)



Must be a resident of the constituency concerned

Should have at least 18 years of age
VOTING
BY Shall not be disqualified for regn. as an elector
PROXY
(CSV) Indelible ink – on the middle finger

The letters “PV” should be suffixed in 17 A



REFERRAL IMAGE SHEET


CLOSING HOUR

Permit Distribute
Announce Electors slip
the fact a present with
few minutes at the signature
before the PS at the in full.
hour hour
appointed appointed

CLOSING OF EVM

Press “close”
button of CU
Show the
“total”
in the CU and
record in 17 C

CLOSING OF EVM

Supply
attested Closing of
copies Voters
of 17 C to Register
Polling (17 A)
Agents

V. END OF THE POLL

DECLARATION
AT THE END
OF THE POLL

V. END OF THE POLL

Place the
Control Unit
and Balloting
Unit in their
carrying
cases, close
and
seal with the
Address tag

V. END OF THE POLL

DECLARATION
AFTER SEALING
THE EVM

SEALING OF ELECTION PAPERS

3. Cover
2. Cover containing
1. Cover
containing PO’s Diary
containing
Declaration and 16 Point
17 C
of PO Report

(The above covers should be sent separately along
with the EVM to the receiving centre)

Packet No. I
Statutory Covers

Packet No.II
Non-Statutory Covers

Packet No.III

Packet No.IV.

PACKET No. I
(Should be super scribed as “Statutory Covers”)
1. Sealed Cover containing marked copy of
electoral roll and List of CSVs
2. Sealed cover containing the Register of Voters (17 A)
3. Sealed Cover containing voters slips
4. Sealed Cover containing unused tendered ballot papers
5. Sealed Cover containing used tendered ballot papers
and the list in Form No.17 B

If any cover mentioned above is nil, a NIL cover should be placed.

PACKET No.II
(Should be superscribed as “Non-Statutory Covers”)

1. Copies of Electoral Roll other than marked copy

2. Appointment letters of Polling Agents in Form 10.
3. List of blind and infirm electors in Form 14 A and the
declaration of the companion.
4. Declaration obtained from electors as to their age
and list of such electors (Annexure XI)
5. Receipt book and cash, if any, in respect of
Challenged votes

PACKET No.II
(Should be super scribed as “Non-Statutory Covers”)

6. Unused and damaged paper seals

7. Unused voters slips

8. Unused and damaged strip seal

9. Unused and damaged special tags

10. List of challenged votes in Form 14 (Sealed Cover)

PACKET No.III
1. Hand book for PO
2. Manual of EVM
3. Indelible ink set without leakage
4. Self inking pad
5. Metal seal of the PO
6. Arrow cross mark
7. Cup of setting indelible ink.

PACKET No.IV

All other items such as
Voting compartment,
Waste paper basket,
Polythene bag, etc…..

POINTS TO BE REMEMBERED

Read Hand Book, Manual and instructions

Percentage of polling shall be informed

Ensure free and fair Election

Maintain close relation with the members
of your polling team

Maintain good relation with the polling agents

POINTS TO BE REMEMBERED

Start mock poll at least one hour before the
hour fixed for the commencement of poll

Commence the poll at the appointed hour

Formally announce the close of poll after
the last elector has voted
Take personal responsibility to hand over
the EVM and election papers.

DUTIES AND FUNCTIONS OF
MASTER TRAINERS

1. ACQUAINT RULES AND PROCEDURES

2. DUTIES & FUNCTIONS OF POs

3. MODUS OPERANDI OF EVM

4. COUNTING OF VOTES

Election to the House of People.

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