1. Effective Presentation Skills
By -
Wasim Ahmed

2. Outline
 Meaning
 Planning
 Designing
 Delivering
Use of visuals
 Conclusion
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3. What it means?
 Few guide lines that improves the quality
of a presentation
Success of presentation??????
Depends on - How well the
audience understood the
content
Getting others to
understand and accept your
ideas
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4. If not?
 Effectiveness is lost
 May not listen & loose interest
 May find hard to see/read
 People don’t like to read long sentences
 Find hard to follow-up - Where does this belong to ?
 Where am I?
 Is he/she nuts? (unordered, graphics, animations)
 May feel like “This is not for me”
 Too much technical or boring
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5. The 4 P’s
Plan
Prepare
Practice
Present
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6. Where to start?
Why?
•Plan
Who?
•Prepare What?
How?•Practice
When?
•Presentation
Where?
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7. Planning
 Why?
 Reason for presentation
 Impact on audience
 What action
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8. Prepare
 Research
 Books, Web, articles,
 Expertise 1.Must know
 Statistics
2.Should know
 Examples
 Demonstrations 3.Better to know
 Exhibits
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Planning
 Who?
 Age
 Knowledge of subject
 Cultural make up
 Size
 Language
 Time available
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9. Prepare
 Research
 Books, Web, articles,
 Expertise 1.Must know
 Statistics
2.Should know
 Examples
 Demonstrations 3.Better to know
 Exhibits
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10. Prepare - Structure
Introduction/Beginning
Body/Middle
Summary/End
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11. Structure - Introduction
 Greet the audience
 Start in a friendly way
 Tell them
 About the title Title
 Who you are
 Why are you here
 How experienced you are with the subject
 Approximate time
 Outline
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12. Structure - Body
 Properly organized
 Logical
 General  Specific
 Known  Unknown
 Accepted  Controversial
 Cause  Effect
 Problem  Solution
 Emphasize more using real life examples
 Use pictures, graphs, tables & animations
 Indicate where are you
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13. Structure - Summary
 Tell them what you told them but in
brief
 Draw conclusions
 Beyond the presentation?
 Any Questions?????? 
References
 Thanks
 Audience
 Any other person
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14. Practice
 How?
 Reduces nerves (be natural & relax)
 Do not over practice
 Get familiar with presentation aids
 Judge timing
 Strong opinion
 Clear points
 Logical flow
 Strong ending
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15. Presentation
 Vary voice
 Body language
 Eye contact
 Timing
 Speed
 Get audience to talk
 Read your audience
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16. Planning
Designing Done
Delivering
Next
Use of Visuals

17. Use of Visuals
 What are visuals?  What media are used?
 graphs  transparencies/slides
 charts  PowerPoint slides
 maps  video
projection/projector photos
 handouts drawings
 images models
 video/film
 objects
A Picture worth than 1000 words 16

18. Why use visuals?
 Focus audience's attention
 Illustrate points that are difficult
 Verbalize to reinforce ideas
 Visual to involve and motivate audience
 To involve all senses
 As logical proof
 Save time & avoid putting information on a board
 Avoid turning your back to the audience when
writing on a board
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19. A slide to be effective
 Keep it simple
 Be consistent
 Minimum surprise
 Suitable background & template
 1 idea per slide
 Proper blend of -
 colors, type of font, size, boldface, italics &
animations
 suitable pictures of proper size 18

20. Adding text to slide
 Select proper font, size & color
 Heading - 32+ Sub heading - 28
 Other - <=24
 May depend on the template being used
 Try to minimize long sentences
 Illustrate the key words
 Use underline, boldface or different color
 Enough line space
 Every thing depends on;
 Quality of the projector, room luminosity & size
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21. Backgrounds, templates & animations
 Depending on the subject matter
 Type of audience
 Better to use original templates than
custom ones (unless you are highly confident)
 Unless it is a multimedia subject matter
use simple;
colors, graphics, animations & backgrounds
 Suitable screen size & resolution
 Not too less, not too more
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22. Pointer
 Piece of device used to indicate a position
 Laser pointer
 Mouse pointer
 Pen
 Point to the exact position
 Do not move around
 When pointer is not there use animations such
as Appear 1 by 1
 If pointer is available better to present ever
thing to together
 It gives audience sufficient time to read the slide
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23. Be aware of…….
 Different versions & capabilities of PowerPoint
 Different animation types being supported
 Test your presentation at least once in a
different machine
 If you have enough time, check with a projector
 Better to have some idea of projector settings,
that are suitable to your presentation
 When in drought create a PowerPoint Show file
& make sure you have the original as well
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24. When & Where
 Visit the place earlier & get some idea
 If you start late do not rush at the
beginning
 Rough idea about number of audience
 Their knowledge of subject
 Test equipment
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25. Presentation Challenges
 Questions
 Get the question correctly
 Answer with what you had already told
 Give necessary references
 If you don’t know the answer tell that
 Interruptions
 Remember where you stop
 Deal with detractors
 Nervousness & shy
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26. Few more tips..
 If you say I’ll explain later, make sure to
explain them
 Try to minimize looking backwards
 Proper grammar doesn’t matter, if it make sense
 But proper spellings are essential
 Show only the key words, not everything
 If something is there make sure you explain it
 Emphasize specific sections using arrows or proper
animations
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27. 27
Know that even the best
presenters make mistakes. The
key is to continue on after the
mistake. If you pick up and
continue, so will the audience.
Winners continue!
Losers stop!

28. Conclusion
 Make it BIG
 KISS- Keep it Simple Stupid
 Make it Clear
 Be Consistent
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29. detractors
Do not over run!
Finish Within Time

30. Any Questions
?

31. References
 Presentation Skills
 www.ucc.ie/careers
 Oral Presentation Skills
 http://smyrne.int-
evry.fr/lfh/ressources/presentations/oral_presentation_
skills.htm
 Designing Presentation Visuals
 http://www.plu.edu/~libr/media/designing_visuals.html
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32. Thank you