Exchange 2010 includes features that help break the cycle of growing mailbox volumes and storage costs. It provides large mailbox architecture and personal archiving to move older emails out of the primary mailbox automatically according to retention policies. This simplifies discovery, retention, and legal holds while lowering costs. Users can access archived emails through Outlook or OWA and IT administrators can leverage familiar tools to manage policies and search across mailboxes and archives.

1. Exchange 2010Archiving and Retention Harold Wong blogs.technet.com/haroldwong

3. Regulatory retention schedules contribute to further volume/ storage issues Increasing storage and back-up costs Quota management often results in growing PSTs (Outlook auto-archive) Users forced to manage quota

5. provides option for DAS-SATA storage to reduce costs Archiving simplifies discovery, retention and legal hold Archiving enables simple migration of PSTS back to server

6. Large Mailbox Lower Costs, Better Performance

7. Exchange 2010 ArchivingBetter mailbox management

8. Personal ArchiveOverview A secondary mailbox that is configured by the administrator Appears alongside a user’s primary mailbox in Outlook or Outlook Web Access. PSTs can be dragged and dropped to the Personal Archive Mail in primary mailbox can be moved automatically using Retention Policies Archive quota can be set separately from primary mailbox

9. Personal ArchiveUser experience User can view, read, navigate, flag and reply to archived mail same as live mail Folder hierarchy from primary mailbox maintained Reply to message in archive puts message in live mail sent items (same as PSTs) User gets conversation view scoped to Archive (same as PSTs)

10. Personal Archive Search Option to search archive only or both live and archived mail Advanced search options work across live and archived mail 8

11. Retention PolicesAt the folder or item level Policies can be applied directly within an email Policies can be applied to all email within a folder Delete policies Archive policies Expiration date stamped directly on e-mail

13. Multi-Mailbox Search Simple, role-based GUI Delegate access to search to HR, compliance, legal manager Search all mail items (email, IM, contacts, calendar) across primary mailbox, archives Filtering includes: sender, receiver, expiry policy, message size, sent/receive date, cc/bcc, regular expressions, IRM protected items

14. Multi-MailboxSearch Additional eDiscovery features Search specific mailboxes or DLS Export search results to a mailbox or SMTP address Search results organized per original hierarchy Request email alert when search is complete API enables 3rd tool integration with query results for processing

15. Legal Hold More control

16. JournalingGreater efficiency

19. Archive Management Add-Remove-View Archive Adding the archive requires a simple checkbox in the new-mailbox wizard Archive can be disabled together or separate from the mailbox Archive auto-discover requires no Outlook restart to activate archive 17

20. Archive Management Set Quota Select archive quota to change default settings The default quota warning for the Archive is 10 GB

21. JournalingGreater efficiency

23. Move mail in primary automatically into Personal Archive to manage quota

24. Access archive through Outlook or OWA

27. No separate archive to manage = lower administrative costs

29. © 2008 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries. The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.

30. Appendix

31. Storage Improvements Performance Enhancements Enable New Options Exchange 2010 Storage Enhancements 70% reduction in IOPS Smoother IO patterns Resilience against corruption Direct Attached w/ SATA Disks Choose from a wide range of storage technologies without sacrificing system availability: Storage Area Network (SAN) Direct Attached w/ SAS Disks JBOD SATA(RAID-less)

33. Use larger, slower, cheaper disks

34. Support larger mailboxes at lower cost

35. HA provides resilience from disk failures

36. HA Solution remains unchanged regardless of data volume size

37. JBOD/RAID-less storage now an option

39. Mailbox quotas control volume but also encourage PSTs

42. FRCP Amendments (US) place strict timelines on discovery

44. PSTs cannot be easily discovered

45. Lost laptop results in exposure of PSTs

47. Can’t get to PSTs when needed

48. PST corruptions increase on network share

51. Personal Archive Backups Third Party Archive

52. Archiving and RetentionPart of our larger E2010 compliance story