1. 2.6 Use of ICT in Time
Management
By: Momina

2. What is Time Management?
¥ Finding + using the most efficient way
to complete tasks, in the MOST
acceptable periods of time with HIGH
quality.
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3. In simple words:
If you don’t plan, you
WILL fail.
Keep in mind that
wasted time cannot
be replaced
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5. Approaches to Good Time
Management
• The more organised a company is time
wise -> the more profitable they will
be.
How can organisations manage their
time effectively?
(Answered on the following slides)
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6. 1- Hire or have a Full time
Employee
• The organisation can either hire
consultants or they could hire full time
employees to work in the specific
department that manages time.
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7. 2- Targets Identified
• The person then needs to identify the
organisations long term and short term
targets.
• The steps that need to be taken in
order to reach these long term or short
term goals.
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8. 3- Prioritising
• It is vital that the targets for an
organisation are prioritised.
• And the appropriate resources must
be available in order to meet the
target.
For example: you can’t put in the
windows if u haven’t put in the walls.
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9. 4- Planning
• This is essential so that you know what
are actually doing when you start
creating the final product.
• In the long run it saves you time and
money.
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10. 5- Decision Making
• It is SOOOO important to make the
right decision.
• It greatly affects the time taken at
each stage
For example:
Buy windows before the walls are up, you need to find a storage place
for those windows, or if they break, you will have a loss of money
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11. 6- Use of ICT
• This is important especially for
organisations that need to
communicate with each other.
• Use of faxes and telephones make life
a lot easier.
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12. Use of Software Packages in
Time Management
Organising Meeting Times
Arranging Workload
Research and Development
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13. Organising Meeting Times
• Organiser packages  have a the
following functions:
 Organizing e-mails
 Contacts
 Tasks
 Calendar function
• The calendar function: allows users to keep
track of their appointments/meeting times.
1. Public Calendar: All employees can have
access to it to know who is free, when?
2. Private Calendar: Personal and may include
things like a dentist appointment
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14. Arranging Workload
• There are software packages (called predictors)
that have a stopwatch function, this allows the user
complete specific tasks within a given time period.
• This way the user can track how much time they
have spent on a specific task.
• This is especially useful for managers as they can
then see how much time is being spent on a task by
one employee
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15. Research and Development
Projects
• This is where business software's come in.
they all the organisation/company to
create:
a) Calendars
b) Timescales
c) Gantt charts
• There are two types of activity.
1. Sequential
2. Parallel
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16. Gantt Charts
• These charts are very useful when
planning out tasks that are involved in
a process.
• For example the manufacture of a car.
• Tasks are arranged in order so that the
parallel tasks finish at the same time.
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17. Sequential Activities
• These are the activities that CANNOT
take place until others have
happened.
• For example: putting on the roof
before the walls are up.
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18. Parallel Activities
• These are activities that are
independent of each other.
• For example: one set of employees
could be painting the house and the
other set could be mowing the lawn
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19. Construction Project Management
• This does not specifically refer to the
construction of a building.
• “It involves a critical path method of finding
the optimum time to be spent on individual
tasks.”
• Meaning: A time in which the tasks can be
completed quickly, efficiently and are of
high quality.
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20. Construction Project
Management
• Software used for this branch of work helps to
identify the progress being made with specific sub-
projects.
• It also helps in daily and weekly planning
• Since the employees and more importantly the
manager knows where and how time is being
spent, future plans can be made accordingly.
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