Presentation to Archiving 2015 that outlines recent developments with Stanford Born-Digital Forensics Labs. The focus of the recent efforts to systematize our lab work and demonstrate our value to Stanford University.
Transaction Management in Database Management System
Boutique to Production - Stanford's Born-Digital /Forensics Labs
1. Boutique to Production – Stanford’s Born-
Digital /Forensics Labs (BDFLs)
Michael Olson
IS&T, 2015
2. Topics
History of our lab
Boutique to Production created by incremental
improvements in:
Service Model - Digitization as a Service
Budget
Standardization of Equipment
Documentation / Statistics
3. History
Our call to action – British Library Risk Assessment
McLeod, Rory, “Risk Assessment; using a risk based approach to
prioritise hand held digital information”
Losing 3 % of hand held media / year
30,000 pieces of KNOWN at risk media in
Stanford’s collections
4. History
Our call to action – British Library Risk Assessment
30,000 pieces of KNOWN at risk media in
Stanford’s collections
Began 2009 – six years old
One-time funding to buy workstations, no staff, no
workflow,
Assorted data tapes from Stanford collections
5. Hard drive from Dennis Brain collection
5 ¼” floppy disk
CD-ROM from Robert Creeley collection
6. History
One-time funding to buy two workstations, no staff,
no workflow
Began 2008 – seven years old
AIMS grant archivist hired in early 2010 to begin
determining workflows for born-digital materials
7. Out with the Old – in with the New
2012 reimagining how we deliver digitization at
Stanford Libraries
Includes all of our service arms:
Digital Production Group
Stanford Media Preservation Lab
Born-Digital / Forensics Labs
10. Digitization Services
Internal wiki that describes in how to request
digitization services in detail
Prioritization and tracking of requests using JIRA
Created custom templates in JIRA to:
Request lab services
Assign and track the work
Create transparency on our work and its value
11.
12. Budget
2014 – improve budget process
Track anticipated and actual expenditures
Forecast expenditures:
Workstations (new and replacement cycle)
Other hardware components
Consumables
Contracts / Maintenance agreements
Hourly staffing
Travel
13. Standardization of Equipment / Configurations
Currently have 2 Forensic Recovery of Evidence
Devices (F.R.E.D.s) and 7 workstations
Goal to reduce lab maintenance respoinsibiliities
of our digital archivist
Replace custom built workstations with commodity
workstations
Create disk images of workstations
14. Documentation
Production requires functional documentation:
Lab mission and charter
Meeting agendas and notes
Goals
Equipment inventories
Budget
Procedural documentation or how to do certain tasks
16. Statistics
Estimate the cost of the preserving data from
legacy media formats
Identification of potential process improvements /
efficiencies
Statistics provide the data points to enable
demonstration of program value
17.
18. Statistics
What we’re tracking:
Collection call number
Media type
Quantity of media
Failure rate by media type
Total number of files
Size (GB) of preserved content
Operator responsible for capture
Quality control
Time to do the work
19. Conclusion
Transition to Production required:
Clearly defined and documented service model
Budget
Functional Documentation
Statistics to document program value