1. TEL: 012 810-7182/ 8604/ 8991 REF: S4/5/1/B
DEPARTMENT OF HOME AFFAIRS: HEAD OFFICE
FOREIGN OFFICES
PROVINCIAL OFFICES
GOVERNMENT PRINTING WORKS
FILM AND PUBLICATION BOARD
REFUGEE APPEAL BOARD
IMMIGRATION ADVISORY BOARD
STANDING COMMITTEE FOR REFUGEE AFFAIRS
HUMAN RESOURCE MANAGEMENT CIRCULAR MINUTE NO Y2 OF 2011
VACANCIES IN THE DEPARTMENT
Are you looking for an exciting and challenging career in a rapidly changing organisation?
The Department of Home Affairs has embarked on an extensive turnaround programme, aimed at
developing a culture of responsiveness and improved service delivery. We are looking for committed,
passionate and talented individuals to form part of a new leadership team, equipped with the right
skills to deliver a world-class service.
If you have what it takes to serve the needs of South Africa’s citizens, residents and visitors and your
credentials meet the requirements of this position - then respond before the closing date. Join our
leadership team in transforming our vision into a reality.
The Department of Home Affairs is an equal opportunity and affirmative action employer. It is
our intention to promote representivity (race, gender, disability) through the filling of
positions. Candidates whose appointment/ transfer/ promotion will promote representivity will
receive preference.
Successful candidates will be required to undergo a competency assessment, enter into a
performance agreement and be subjected to security clearance procedures.

2. POSITION NO 1 : SENIOR PROVISIONING ADMINISTRATIVE OFFICER: (FLEET
MANAGEMENT)
SALARY LEVEL : Basic Salary of R 185 958 per annum (Level 8). In addition to the stated
salary, DHA offers a range of market related service benefits.
CENTRE : Directorate: Facilities, (Fleet Management), Head Office, Waltloo,
Pretoria
REF NO : HRMC Y2/11/1
REQUIREMENTS: A three year degree/diploma in Public Administration/Social Sciences or
relevant tertiary qualification or NQF Level 6 equivalent qualification is
required. Knowledge of the Public Service Regulatory Framework.
Extensive knowledge of Transport Management and the National
Archives Act. Knowledge of Office and Business Administration.
Computer literacy and analytical thinker. Extended working hours may
be required occasionally. A valid driver’s licence is required.
KEY PERFOMANCE The successful candidate will be responsible for, amongst others,
AREAS the following specific tasks: Provide administrative support in order to
ensure effective and efficient operations of the office. Perform general
administrative activities in support of the unit. Administer office
correspondence, documents and reports (Compile letters,
memorandums, submissions, reports and minutes for the unit). Maintain
a filling system for the unit. Arrange and co-ordinate meetings and
workshops. Procure office logistical requirements (make
accommodation, flight and ground transport arrangements). Reconcile
and process Wesbank payment. Keep track of all incoming work and
ensure that all deadlines are met. Liaise with all stakeholders relevant to
the office. Administer leave arrangements. Ensure the flow of
information and documents in the office run smoothly. Process forms
and documents related to claims, payments, invoices and consultant
fees relevant to the office; supervise the effective daily operation of the
functional unit. Ensure delivery of service to internal and external
requirements. Monitor service level standards, bottlenecks, trends and
errors and take corrective action Produce quality reports regarding
turnaround times, documents processed and error rates. Implement
quality assurance and data quality measures to ensure quality of
service delivery. Facilitate and maintain of records/documentation
according to DHA requirements. Ensure quality and accuracy of output
delivery by checking samples of outputs. Deal with non standard
requests and issues from staff in the execution of their duties. Provide
advice and assistance to staff members in the execution of their daily
tasks. Perform end of day duties to ensure effective reporting,
identification of issues and capturing of performance statistics
ENQUIRIES: Mr M Chabalala (012) 810 7012
POSITION NO 2 : CHIEF PROVISIONING ADMINISTRATION CLERK (FLEET
MANAGEMENT)
SALARY : All-inclusive salary package of R 149 742 per annum.
(Level 7). In addition to the stated salary, DHA offers a range of market
related service benefits.
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Vacancies in the Department

3. CENTER : Directorate: Facilities, (Fleet Management), Head Office: Waltloo,
Pretoria,
REF NO : HRMC Y2/11/2
REQUIREMENTS : A three year degree/ diploma with experience in office administrative
functions environment and experience in filling and document
management. Basic Knowledge of the Public Service Regulatory
Framework, Public Finance Management Act (PFMA) as well as
Constitution of Republic of South Africa. Good problem solving, liaison
and interpersonal skills. Research, report writing as well as influencing
and networking skills. Well developed planning and organisational skills.
Strong analytical skills, computer literacy as well as conflict
management. Willingness to work extended hours. A valid drivers
licence is required.
KEY PERFORMANCE
AREAS The successful candidate will be responsible for the following specific
tasks: Administer effective and efficient operations of the unit. Perform
general administrative activities in support of the unit. Draft
submissions, reports, memorandums and minutes for the unit. Conduct
records and document management both manually and electronically.
Arrange and co-ordinate meetings and workshops. Provide logistics
support functions (make accommodation, flight and ground transport
arrangement). Complete and submit subsistence claims. Keep track of
all incoming work and ensure that all deadlines are met. Liaise with all
stakeholders relevant to the unit. Administer leave arrangements.
Process forms and documents related to claims, payments, invoices
and consultant fees relevant to the unit. Control utilization and
maintenance of state owned vehicles. Facilitate vehicle registration,
petrol cards applications and licence renewals. Update and maintain
departmental asset register. Ensure history files of vehicles are kept up
to date.
ENQUIRIES : Mr M Chabalala (012) 810 7012
POSITION NO 3 : PROVISIONING ADMINISTRATION CLERK (FLEET
MANAGEMENT)X2
SALARY : All-inclusive salary package of R 121 290 per annum.
(Level 6). In addition to the stated salary, DHA offers a range of market
related service benefits.
CENTER : Directorate: Facilities (Fleet Management), Head Office: Waltloo,
Pretoria,
REF NO : HRMC Z3/11/3
REQUIREMENTS : A three year degree/ diploma with knowledge of filling and document
management. Good problem solving, liaison and interpersonal skills.
Knowledge of ELS system. Knowledge of transport policies guiding the
use of government owned transport and subsidized motor transport.
Well developed planning and organisational skills. Strong analytical
skills as well as computer literacy. Overtime may be required
occasionally. A valid driver’s licence is required.
KEY PERFORMANCE
AREAS The successful candidate will be responsible for the following specific
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Vacancies in the Department

4. tasks: Provide administrative support in order to ensure effective and
efficient operations of the unit. Prepare meeting packs and distribute
them timeously. Maintain filling system. Perform administrative work in
support of the unit functions and operations. Update and maintain an
upgraded manual and electronic filling system of documents to ensure
proper administration and easy access of such information whenever
required. Photocopying and faxing documents. Perform basic finance
routine tasks such as preparing invoices and bank deposits. Keep
record of all incoming and outgoing documents in the unit. Co-ordinate
courier services and deliveries. Order/purchase stationery as well as
other office supplies for the unit. Act as general receptionist for the unit.
Record keeping of trip authorizations, log sheets and general
correspondence. Issuing of trip authorities.
ENQUIRIES : Mr M Chabalala (012) 810 7012
POSITION NO 4 : PERSONNEL OFFICERS: APPOINTMENT (1 POSITION)
SALARY LEVEL : Basic salary of R121 290 per annum (Level 6). In addition to the stated
salary, DHA offers a range of market related service benefits.
CENTRE : Chief Directorate: People Management and Development, Head Office,
Watloo, Pretoria
REF NO : HRMC Y2/11/4
REQUIREMENTS : A relevant tertiary qualification at NQF Level 6. * Two years experience in
processing service benefits and conditions of service in Human Resources.
* Good knowledge of the Basic Conditions of Employment and COIDA Acts.
* Strong client focus. * Good analytical, research, policy implementation
and project management skills. *Sound communication (verbal and
written), problem solving and decision-making skills. * Proven ability to
innovative improvements in relation to the functions of the job, and to apply
innovative thinking. *Strong work ethic and ability to work under pressure. *
Excellent interpersonal relations, Computer literacy * Code B driver’s
license.
KEY PERFORMANCE The successful candidate will be responsible for the following specific tasks:
Manage and process service benefits and conditions of service within the
Department. Contribute to the effective operation of the Unit, by improving
the day-to-day performance, delivery and client satisfaction index of the
team. Facilitate the implementation (including marketing and
communication) / compliance monitoring and impact evaluation of policies
in relation to the job. Identify, initiate and champion the change of work
processes in relation to the job, towards improved efficiency, client
satisfaction and reduced risks. Maintain essential databases, covering all
functional areas attached to the job, identify high risks and initiate solutions.
Establish and maintain relevant networks / partnerships, to ensure
implementation support as / when required. Advice and guide Departmental
staff and managers on policies and matters related to the job.
ENQUIRIES : Ms C Molefi, Tel No: 012-810 8596
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5. POSITION NO 5 : PERSONNEL OFFICERS: LEAVE MANAGEMENT (2 POSITIONS)
SALARY LEVEL : Basic salary of R121 290 per annum (Level 6). In addition to the stated
salary, DHA offers a range of market related service benefits.
CENTRE : Chief Directorate: People Management and Development, Head Office,
Watloo, Pretoria
REF NO : HRMC Y2/11/5
REQUIREMENTS : A relevant tertiary qualification at NQF Level 6. * Two years experience in
processing service benefits and conditions of service in Human Resources.
* Good knowledge of the Basic Conditions of Employment Act, PILIR and
leave Determination for the Public Service. *Strong client focus. * Good
analytical, research, policy implementation and project management skills.
*Sound communication (verbal and written), problem solving and decision-
making skills. * Proven ability to innovative improvements in relation to the
functions of the job, and to apply innovative thinking. *Strong work ethic
and ability to work under pressure. * Excellent interpersonal relations,
Computer literacy * Code B driver’s license.
KEY PERFORMANCE The successful candidate will be responsible for the following specific tasks:
Manage and process leave matters within the Department.
AREAS: Contribute to the effective operation of the Leave Unit, by improving the
day-to-day performance, delivery and client satisfaction index of the team.
Facilitate the implementation (including marketing and communication) /
compliance monitoring and impact evaluation of policies in relation to the
job. Identify, initiate and champion the change of work processes in relation
to the job, towards improved efficiency, client satisfaction and reduced
risks. Maintain essential databases, covering all functional areas attached
to the job, identify high risks and initiate solutions. Establish and maintain
relevant networks / partnerships, to ensure implementation support as /
when required. Advice and guide Departmental staff and managers on
policies and matters related to the job.
ENQUIRIES : Ms N Enslin, Tel No: 012-810 7615
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6. INSTRUCTIONS TO CANDIDATES
 Applications must be submitted on the Application for Employment form (Z.83) obtainable from any
Public Service Department or at www.gov.za and should be accompanied by a comprehensive CV,
including at least two contactable referees (these should be people who recently worked with the
applicant), and certified copies of qualifications and Identity Document (with an original
certification stamp).
 It is the responsibility of applicants in possession of foreign qualifications, to submit
evaluated results by the South African Qualification Authority.
 Where a valid driver’s licence is a requirement, applicants must attach certified copies of such
licences.
 Forward applications, quoting the relevant reference number, to:
The Director General: Department of Home Affairs
Private Bag X114
PRETORIA
0001
For attention: Mr J S Modipa, Tel No: (012) 810-7182
Alternatively, applications may be hand delivered to HR Reception or to Security at the front entrance
of the Department of Home Affairs, at 270 Maggs Street, Waltloo, SILVERTON. In the event of hand-
delivery, applicants are to sign an application register as proof of application.
 Submit a separate application and documentation for each position.
 If no contact is made within three (3) months after the closing date of this advertisement, please
accept that the application was unsuccessful.
 It would be appreciated if the contents of this Circular Minute could be brought to the attention of
officers under your supervision.
 The closing date for applications is 30 September 2011
Applications received after the closing date or those that do not comply with the requirements,
will not be taken into consideration.
 No faxes or e-mailed applications will be considered.
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