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Organizational Basics
1.
Organizing Your Workload
with “ Getting Things Done” Sponsored by the Garden State Employment and Training Association
2.
Michele Martin
3.
Goal for
the Hour
4.
Why are we
disorganized?
5.
Routines Processes Tools
6.
Organizing should be
a process , not an event .
7.
Five Common
Organizational Problems
8.
9.
Problem 1 I
can’t find anything on my desk!
10.
1. Collect everything
in one place
11.
2. Choose
the essential
12.
3. Eliminate
the rest
13.
4. Organize
what remains
14.
15.
A Poll!
16.
Organizing is
a process , not an event .
17.
Daily
18.
Mondays
19.
Tuesdays
20.
Wednesdays
21.
Thursdays
22.
Fridays
23.
Keep it UP!
24.
Problem 2 My
files are a mess!
25.
Create a
“non-filing” system
26.
Simplify your
filing system
27.
Categorize
28.
Label
29.
Alphabetize
30.
43 Folders
31.
31
32.
12
33.
34.
Problem 3 There’s
too much paper!
35.
Paper clutter
is the number one problem for most offices.
36.
Funnel everything through
your Inbox
37.
38.
My To
Do List In my Inbox
39.
Use email
to summarize and document key information
40.
Questions !
41.
Problem 4 My
email inbox is out of control!
42.
Process your
Email efficiently.
43.
Manage daily.
44.
Take action
NOW.
45.
Simplify your
filing system
46.
Action Folder Calls
Emails Errands At Computer
47.
Archive Folder Completed
Actions Reference Materials
48.
Use flags
Calls Emails Waiting On At Computer
49.
Call
50.
51.
Use search
52.
Trash ruthlessly.
53.
Problem 5 I
don’t control my calendar— it controls me!
54.
Google Calendar
www.google.com/calendar
55.
Can create several
calendars to keep in one place
56.
57.
58.
Quick Add Feature
59.
Invite others Pop-up
or Email Reminders, multiple times Details, including directions
60.
61.
Add co-workers, spouse,
etc.
62.
Email your next
day’s agenda to yourself automatically
63.
Problem 1 I
can’t find anything on my desk!
64.
Problem 2 My
files are a mess!
65.
Problem 3 There’s
too much paper!
66.
Problem 4 My
email inbox is out of control!
67.
Problem 5 I
don’t control my calendar— it controls me!
68.
Questions !
Notas do Editor
Good afternoon—I want to welcome everyone to our second Garden State Employment and Training Association webinar. Today’s session is on Organizing Your work load.
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