This document provides an overview of a workshop about using Google Apps for teaching and learning. The workshop will cover Google Drive (Docs, Slides, Forms), Hangouts, and how they can be used to foster engagement, creativity and collaboration. Attendees will learn how each tool works, how to apply them in education, and create and share documents, forms and slides. The objectives are to understand how Google Drive works, how to apply Apps in class, create and share content, enhance collaboration, and increase productivity. Potential advantages and disadvantages of the Apps are discussed. Various uses of the Apps for teaching are then outlined, including collaborative activities and real examples.

1. WELCOME! WE WILL BEGIN SOON ☺
Create, Share and Communicate with
Google Apps

2. TODAY’S SESSION
WORKSHOP DESCRIPTION
Did you know NC State instructors have access to many powerful productivity tools in the Google
Apps suite? This hands-on session will guide you through the use of the more common Google
Apps tools, focused on fostering engagement, creativity and collaboration for teaching and
learning. Join us as we navigate through Docs, Forms, Hangouts and Slides, and explore how they
can be used in group work.
Create, Share, and Communicate with Google Apps
Marc Gracieux Allie Giro

3. Workshop Objectives
Collaborate II: Advanced Techniques for
Student EngagementCreate, Share, and Communicate with Google Apps
Upon completion of this session, you will:
● Understand how Google Drive works and how to use it.
● Understand how to apply various Google Apps in a class and
general education environment.
● Be able to create and share forms, documents, and slides
through Google Apps.
● Understand how Google Apps will enhance collaboration both
inside and outside the classroom.
● Understand how Google Apps increases productivity.

4. Create, Share, and Communicate with Google Apps
Core Apps fully
supported at NC
State (&
integrated w/
Unity accounts
Accessible
anywhere from a
central location
(google.ncsu.edu)
Interoperability of
the applications +
web features
Permissions
control (share
with who you
want, when you
want, how you
want)
Extensive
collaboration
capabilities
(shared viewing,
editing,
commenting)
Revision history
(excellent for
group work)Autosave feature
& 30GB storage
Advantages

5. Create, Share, and Communicate with Google Apps
Disadvantages
Serious
problems if one
shares legally
confidential
data. Be careful
and learn more
No ability to
restrict access to
specific R&R class
rosters (security
through obscurity)
Without good
organizational &
naming schemes,
you can become
easily
overwhelmed
with content
There are
accessibility issues
with many of the
Google Apps (in
contrast to MS
Office)
Consumer apps:
can enable and
allow you to use
with your NCSU
account, but
license is between
you+Google
Need to be careful
setting up
permissions
Google constantly
updates their
application suite
(moving target)

6. Create, Share, and Communicate with Google Apps
Docs
Forms
Slides
Hangouts
Google DriveGoogle Drive

7. Create, Share, and Communicate with Google Apps
Google DriveGoogle Drive
Main “hub” for collection folders and files (Docs, Slides, Forms and other
Google Apps)
1. Create
2. Access
3. Share
4. Store

8. Create, Share, and Communicate with Google Apps
Uses in Teaching
Now it’s your turn!
(Google Docs Activity)
Google Docs

9. Create, Share, and Communicate with Google Apps
Uses in Teaching
Can you think of a few meaningful ways to implement Google
Docs in your class to increase efficiency, collaboration and
engagement?
Pause and Reflect!

10. Uses in
Teaching
1. Creating Presence in Class (face-to-face or online)
2. Writing Lab Report with Partner: Create your own
template - Example (Google Drive)
3. Homework / Short Story Writing Collaboration
4. Study Guide Collaboration - Assign different note
takers for certain days or weeks to create a study
guide and share with you class
5. Creating a Classroom “Bill of Rights” (template)
6. Keeping a journal / reading response
7. Error Correction - Critical Thinking
Moodle – Effective Design StrategiesCreate, Share, and Communicate with Google Apps
Google Docs

11. Moodle – Effective Design Strategies
Google Slides
Create, Share, and Communicate with Google Apps
Uses in
Teaching... ● Creating study tools (flash cards, quiz cards)
● Collaborative group project presentations
● Group pre-tests or assessments

12. Moodle – Effective Design Strategies
Google Slides
Create, Share, and Communicate with Google Apps
● Create and edit a presentation
● Insert images and videos into a presentation
● Use the chat and comment tools for collaboration
work and feedback
We’ll cover
how to...

13. Moodle – Effective Design StrategiesCreate, Share, and Communicate with Google Apps
Instructions: Match the artist to the appropriate painting.
Google Slides
Google Slides
Kandinsky
Van Gogh
Dali
Masaccio
Monet
Seurat
Lavergne
Conrad
Picasso

14. Create, Share, and Communicate with Google Apps
Uses in Teaching
Now it’s your turn!
(Slides Activity)
Google Slides

15. Moodle – Effective Design Strategies
Google Slides
Create, Share, and Communicate with Google Apps
Real
Examples
and
Resources...
1. Creating Collaborative (Snow in Six Words)
2. Project presentations by students (File > Publish to the Web)
3. Storyboard a video shoot / animation / other
4. Textual Analysis of Writing: actual document; published
5. Quiz Cards:
a. Webpage instructions and example - creating flashcards
b. Student quiz card’s from vocabulary card - (YTV)
c. Instructor generated self-quizzing:
Identifying the Parts of a Plant
6. 5 ideas for Using Google Slides with students

16. Create, Share, and Communicate with Google Apps
Uses in Teaching
➔ Are you using Google Slides?
◆ If so, how are you using them?
◆ What’s worked or hasn’t worked?
Pause and Reflect!

17. Moodle – Effective Design Strategies
Google Forms
Create, Share, and Communicate with Google Apps
Uses in
Teaching... ● Sending a survey
● Administering a quiz
● Collecting peer and self assessment data
● Tracking assignments
or just gathering information in an easy, streamlined way

18. Moodle – Effective Design Strategies
Google Forms
Create, Share, and Communicate with Google Apps
A Visual Arts Assessment

19. Create, Share, and Communicate with Google Apps
Uses in Teaching
● Are you using Google Forms?
○ If so, how are you using them?
○ What’s worked or hasn’t worked?
Pause and Reflect!

20. Create, Share, and Communicate with Google Apps
Google DriveGoogle Hangouts
Overview
● A consumer app; requires a Google+ account
● Components
○ social media (Facebook-like)
○ text chat & video calls
○ photo sharing
● Hangouts
○ Group hangouts with up to 100 people (sending
messages, docs, etc)
○ Video calls allow 15 participants max (requires a plugin)
■ Can be created on the fly or scheduled in advance
■ Can be locked down or made public
○ Main pros & cons
■ very easy to set up; student driven; Gcal
integration; mobile support
■ accessibility issues; 15 person limit on video calls;
no facilitator controls
Great Tutorial: http://www.wikihow.com/Use-Google%2B-Hangouts
*

21. Create, Share, and Communicate with Google Apps
Google DriveGoogle Hangouts
Video calls
● Default Capabilities
○ Audio & video
○ Text chat
○ Display your screen
○ Capture images
○ Share YouTube videos
● Excellent add-on
○ Google Drive: allows everyone in the call
to work on the same document together
○ Others?

22. Moodle – Effective Design Strategies
Google Hangouts
Create, Share, and Communicate with Google Apps
Uses in
Teaching... ● Office Hours
● 1-on-1 tutoring
● Study groups
● Online seminars
● Guest Speakers
Tips for using G+ Hangouts
50 ideas for using G+ Hangouts

23. Create, Share, and Communicate with Google Apps
Google DriveGoogle Hangouts
From Google calendar
● Can choose a ‘video call’ for your location
● Good option when you have a pre-set meeting time with specific people involved
○ Can make them recurring, weekly office hours for example (same URL will work)
● Examples: 1-on-1 meetings; tutoring sessions with students; exam reviews
From your contact list (in Gmail, Google+)
● Great for impromptu discussions/meetings
● Can also plan ahead (“Be online tonight at 9pm!”)
● Easy option for students doing group meetings/study sessions
Additional notes
● You can also create hangout “Parties” and set up Events (posted to Google+)
● You can make hangouts public and also invite non NCSU people to participate
● If you open hangouts to non-NCSU people, the max callers is reduced from 15 to 10

24. Create, Share, and Communicate with Google Apps
Google DriveGoogle Hangouts
Join now!

25. Moodle – Effective Design StrategiesCreate, Share, and Communicate with Google Apps
1. Provided an overview of our Google Apps and
outline the pros/cons
2. Demonstrated the basic features (& showed
examples) of the following Google Apps
a. Drive
i. Documents
ii. Slides
iii. Forms
b. Google+ Hangouts
3. Offered hands-on practice through guided exercises
Next: Fill out our workshop evaluation!
What we
covered