excel 2007 presentation based on dummies book

1. Presentation By- Manoj Jhawar, 12125027

2. Topics Covered…
• MS Excel Topics
• Ch-5 Using Formulas and Functions
• Ch-6 Creating & Using Names
• Ch-7 Auditing Your Work
• Ch-8 Formatting Your Data

3. Formulas
Formulas are entered in the worksheet cell and must begin with an equal sign
"=". The formula then includes the addresses of the cells whose values will be
manipulated with appropriate operands placed in between. After the formula is
typed into the cell, the calculation executes immediately and the formula itself is
visible in the formula bar. See the example below to view the formula for
calculating the sub total for a number of textbooks. The formula multiplies the
quantity and price of each textbook and adds the subtotal for each book.

4. Formula Operators
There are four basic Mathematical Operators when writing a formula. These operators are used to tell the
formula what action to perform. The following table lists the operators, its symbol.
Symbol
Operation Symbol Name
Addition + Plus Sign
Subtraction - Dash or hyphen
Multiplication * Asterisk
Division / Forward slash
The next table lists the order of operation for each mathematical operator. As you begin to write your formulas,
keep in mind that information in parenthesis ( ) is always performed first while everything outside the
parenthesis is performed left to right.
Operator Operation Order of Calculation
AND, OR, NOT Logic Test: AND, OR, NOT 1
+ or - Positive or Negative Value 2
^ Exponentiation 3
* or / Multiplication or Division 4
+- Addition or Subtraction 5
& Text Concatenation 6
Logic Test 7
= Equal to 7
<> Not Equal To 7
<= Less than or Equal to 7
>= Greater than or Equal to 7

5. •
Functions
Built-in Excel Functions can be a faster way of doing mathematical operations than
formulas.
• Example- if you wanted to add the values of cells D1 through D10, you could type the
formula "=D1+D2+D3+D4+D5+D6+D7+D8+D9+D10".
• A shorter way would be to use the SUM function and simply type "=SUM(D1:D10)".
Function Example Description
SUM =SUM(A1:A100) finds the sum of cells A1 through A100
AVERAGE =AVERAGE(B1:B10) finds the average of cells B1 through B10
MAX =MAX(C1:C100) returns the highest number from cells C1 through C100
MIN =MIN(D1:D100) returns the lowest number from cells D1 through D100
SQRT =SQRT(D10) finds the square root of the value in cell D10
TODAY =TODAY() returns the current date (leave the parentheses empty)
SUM( ) function
The SUM( ) function is probably the most common function in Excel. It adds a
range of numbers. To build a SUM( ) function, begin by typing the = sign; all
functions begin with the = sign. Next type the word SUM followed by an open
parenthesis. You must now tell Excel which cells to sum. Using the mouse, click
and drag over the range of cells you wish to add. A dotted outline will appear
around the cells and the cell range will be displayed in the formula bar. When you

6. Insert Function
Excel has hundreds of prewritten formulas which make
it easy to do complex procedures with
numbers, dates, times, text, and more.
•Type a brief description of what you want to do
in the Search for a function box. In this example,
you could type "mortgage payment" or some
other keywords.
•Click Go.
Click the Insert Function button on the formula bar.
The Insert Function dialog box opens
In the Search for a function box, type a
description of what you want to do.

7. AutoSum button
AutoSum
In Excel, the standard toolbar has a button that simplifies adding a column or row of numbers. The AutoSum
button, which resembles the Greek letter Sigma (shown above), automatically creates a SUM( ) function. When
you click the AutoSum button Excel creates a sum function for the column of numbers directly above or the
row of numbers to the left. Excel pastes the SUM( ) function and the range to sum into the formula bar. If the
range is not correct, simply select the proper range with your mouse on the worksheet. When you have the
correct range entered, press the <Enter> key to complete the function.

8. Autofilling Functions
Autofill can also be used to copy functions. In the example
below, column A and column B each contain lists of numbers
and column C contains the sums of columns A and B for each
row. The function in cell C2 would be "=SUM(A2:B2)". This
function can then be copied to the remaining cells of column C
by activating cell C2 and dragging the handle down to fill in the
remaining cells. The autofill feature will automatically update
the row numbers as shown below if the cells are reference
relatively

9. Names

10. To add borders around a
cell or range, follow these
steps:
• 1. Select the cell or range.
• 2. Click the arrow on the
Borders button in the
Ribbon’s Home tab. Excel
displays the Borders menu.
• 3. Choose a border style
from the menu. Excel
applies the border to your
selection. In addition, the
Borders button icon
changes to reflect your
border selection.

11.  Font Face: Select a font face from the font picker
drop-down list.
 To preview the change in the selected cell or range
before you commit to the
 change, hover the mouse pointer over a font face in
the list.
 Font Size: Select a font size from the font picker
drop-down list. To preview
 the change in the selected cell or range before you
commit to the
 change, hover the mouse pointer over a font size in
the list.
 Increase/Decrease Font Size: These buttons
increase or decrease the
 font in the selected cell or range by 2 points.
 Font Style: The options are Bold, Italic and
Underline. Click the arrow on
 the Underline button if you want to apply a double-
underline to the contents
 of your selected cell or range.

12.  Hiding  Unhiding
• Select any cell(s) on the • Select any cells on the
worksheet in the column(s) worksheets on either side of
or row(s) that you want to the column(s) or row(s) that
hide. In the Ribbon’s Home you want to unhide.For
tab, choose example, if you want to
• Format➪Hide & • unhide columns E and
• Unhide➪Hide Columns; or F, select any row on the
Format➪Hide & worksheet and select cells
Unhide➪Hide Rows. • in columns D and G. In the
Ribbon’s Home tab, choose
Format➪Hide &
• Unhide➪Unhide Columns;
or Format➪Hide &
Unhide➪Unhide Rows.
• Select