Full Day Training Workshop @ New Horizon Institute KSA for Business Executives & Project Managers

1. Guide to Project Management Practices
Reference Project Management Institute
Project Managers Workshop
Course Leader: Muhammad Azeem Uddin
Savola Plastic Company, The Savola Group
 Line Managers
Audience
 Team / Project Leaders
 Functional Coordinators
 Project Organizers

2. About Your Course Leader
Muhammad Azeem Uddin
10 Years of Projects & Project Management Experience with Local & Global Teams,
Leads & Deployed ERP Implementations, Airline Reservation Systems & Security
Compliance for various Organizations on Large scales.
Certified: MBA, OCP, CCNSP, Bcert
Industry Experience: Construction, Education,
Aviation, Manufacturing, Consultancy
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

3. Today Insight
PM Workshop
3 Topics to Cover PM as Profession, Project
Management details & Process Groups
MS Project Training
7 practical Lesson Covers step by step Project Plan
development which provides professional handson
learning on day to day PM needs
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

4. Session Pre-Requisite
Ground Rules
Avoid Laptops
Avoid Cell Phones/Silent
No Outside Interruptions
Concentration
Avoid Discussion
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

5. PM AGENDA
Introduction to PM Profession
Best Practices @ work
Office Time Line
3 Key Messages
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

6. Introduction to PM
Profession
• PM as a Profession
• What is Project Management
• Project
• Project Sequential Phases
• Project Life Cycle & PG
• Project Management Framework
• Typical Constraints
• PM Process Groups
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

7. PM as a Profession
As a Profession, Project Management practices are applicable globally &
across every industry.
The Profession itself took 4 decades to mature & provide best Professional
practices which plays vital role in Project success.
PMI is one of the leader in contributing Best project Management Practices
across all Industries & www.pmi.org has grown to be the organization of
choice for project management professionalism Globally.
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

8. What is PM?
Meeting project requirements is the
responsibility of you, the PM
PM Includes
• Identifying project requirements
• Establishing clear yet achievable objectives
• Balancing the triple constraint
• Adapting the specifications, plans, and
approach to the different concerns of the diverse
stakeholders
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

9. Areas of Expertise
A PM should know lots of
things (breadth) but not Project
Management
Interpersonal
Skills
Knowledge
required to be an expert in
any area of expertise
General
Management Application Area
Knowledge, Standards &
Knowledge & Regulations
Skills
A PM is a mile wide and an inch deep
PM Understandin
g Project
Guidelines Environment
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

10. Is Project Success Really that
Rare?
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

11. Key Terms in PM
Program
Portfolio
Subproject
OPM3
PMO
Management By Projects
Stakeholders
PM System
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

12. Key Terms in PM
1. Program is group of related Projects Manage
together
2. Portfolio refer to collection of Programs & Projects
dependent or independent to meet strategic
objectives
3. Subproject is refer to Project within Project
4. OPM3 is Organizational Project Management
Maturity Model owned by PMI
5. Management by Project is the approach that should
be adapted and supported by top Management
6. Stakeholder is a person or an organization that has
a legitimate interest in a project 12
© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

13. What is Project Management
Project
A temporary endeavor undertake to create unique
Product, Service or result. Temporary nature indicates a
definite Begin & End.
• If you want to know whether you work in projects or not, ask yourself
one simple question:
• Is my objective to finish what I’m carrying out, and then deliver it to a
satisfied customer and once done move to another job? 13
• If your answer was yes then you work in projects
© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

14. What is Project Management
Project Sequential Phases
• To run such a project, some inputs are required (the two most important are
shown) which are: Concept, and PM Team
• Some outputs will be produced by this project. Either PM outputs or project
deliverables (either product or component) 14
© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

15. What is Project Management
Project Life Cycle & 5 Core PG’s
It is generally sequential & sometimes overlapping of Project Phases
whose name & numbers determine by the Project Management
Team Monitoring & Controlling
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

16. What is Project Management
Project Management
Project Management is the application of
Knowledge, Skills, Tools & Techniques to Project activities to
meet the Project requirements.
Scope Time Cost Quality
Management Management Management Management
Project
Success
Project Integration Management
Human
Communication Risk Procurement
Resource
Management
Management Management Management
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

17. What is Project Management
Typical Project Constraints
Managing a Project Typically includes:
•Identifying Requirements
•Addressing various needs, concerns, expectations
•Balancing Project Triple Constraints
Typical
Project
Constraints
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

18. PM Process Group
• The project management process groups include initiating
processes, planning processes, executing
processes, monitoring and controlling processes, and
closing processes.
• Collectively, these five groups are required for any
project, have clear internal dependencies, and must be
performed in the same sequence on each
project, independent of the application area or the
specifics of the applied project life cycle.
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

19. PM Process Group
• Project management process groups are not project
phases.
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

20. Initiation
• Define Scope
Initiation
• Document Project
Planning Risk, Constraints &
Assumption
Execution
• Identify Stakeholders
Closing
• Develop Project Charter & 20
Obtain Approval
© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

21. Planning
• Define Requirement
Initiation
• Identify Project Team
Planning • Identify Work deliverables
(WBS)
Execution
• Approved Plan
Closing • Kick-off Project
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

22. Execution
• Execute Planned Task
Initiation
• Start Procurement
Planning • Manage Resource & Team
Execution
• Manage Quality
• Implement Approved Actions
Closing & changes
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

23. Monitoring & Control
• Measure Project
Initiation Performance
Planning • Manage Changes
Execution
• Ensure Project Deliverables
• Monitor Risk
Closing
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

24. Closing
• Obtain Project Final Closure
Initiation • Financial
• Legal
• Administrative
Planning
• Release Resources
Execution • Document Lessons
• Create & Archive Project
Closing
Records 24
© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

25. What is Project Management
Multi Project Management
Multi Project Process Model will help in
Controlling, Monitoring & Executing the Project schedules
together.
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

26. Best Practices @ work
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

27. Best Practices to make
Project Successful
A successful Project Manager must simultaneously
manage the four basic elements of a project
All must be managed together if the project, and the
project manager, is to be a success.
Resources: People, equipment, material etc.
Time: Task durations, dependencies, critical path etc.
Money: Costs, contingencies, profit etc.
Scope: Project size, goals, requirements etc.
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

28. Best Practices to make
Project Successful
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

29. Milestone to STAR PM
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

30. Useful Links &
Communities helps PM
http://www.pmi.org/Pages/default.aspx
http://www.gantthead.com/
http://projectmanagement.ittoolbox.com/
http://community.clarizen.com/
http://www.projecttimes.com/
http://www.pmearth.com/
http://www.theicpm.com/
http://www.pmsolutions.com/
www.pmi-agc.com
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

31. Office TimeLine
 Create Stunning Timelines in 2 Minutes
 Very Easy to Use
 Built for PowerPoint 2007 & 2010
 No Extra Stuff Needed to Share Timelines
http://officetimeline.com/overview.aspx
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

32. 3 Key Messages
• Learn PM Principles
• Apply PM Practices
• Share Knowledge
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.

33. MS-Project Training
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© 2011 Savola Plastic Company, (Savola Group), The information contained herein is subject to change on SPD IT & SPD management discretion.