Time management workshop for Jackson Library staff

1. Time Management
Basics
Lynda Kellam
Staff Development Workshop
3/4/2011

2. Lots of options!

3. Basic Tips

4. Photo by David Goehring (http://www.flickr.com/photos/carbonnyc/3589049775/)
Clear your head

5. Photo by Tabata Kotowiski (http://www.flickr.com/photos/happy-batatinha/3456217960/in/photostream/)
Actionable to do

6. Mom!
Becomes...
buy mom a birthday gift...
Decide on appropriate
birthday gift...
Call dad and ask what mom
wants!

7. Find a buddy

8. Photo by Luis Argerich (http://www.flickr.com/photos/lrargerich/3203435803/)
Weekly review

9. Basic GTD Workflow
Collect
Process
Organize
Review
Do

10. Collect
Capture anything by writing it down
Use inboxes to collect
Minimize number of inboxes
Empty inboxes daily (or every other day)

11. I’m like water...

12. Process
Make decision about meaning (remember
mom?)
Not actionable? Toss, Tickle, File
Actionable? Do it! Delegate! Create a project!

13. Organize
Four key areas:
Project lists
Calendar
Next Actions list
Waiting for
A filing system is your
friend
Photo by Guy & Heather Thomas (http://www.flickr.com/photos/guyandheather/752125029/#/)

14. A Few
Organizing Tools

15. iSpartan Labels
Great way to make a list
To use: Click on an email --> Click on
Move to --> Click on label or Create New

18. iSpartan Calendar
Remember you can
check schedules &
invite people to events
Events from other
cals can be copied to
your own
Share with your
closest colleagues

19. Remember
the milk
http://www.rememberthemilk.com/
Track to do lists

20. Evernote
http://evernote.com/
Online notebook application
Good for project management

21. Google Docs
Use for project management
for self or a committee
Use to make next action
lists

22. Go analog
Notebook
Calendar
Files

23. Review
Review calendar and action lists daily
(or whenever you have time)
Conduct a weekly review

24. Weekly Review
Take an hour each week (usually end)
Empty inboxes
Empty your head
Review calendar, lists, waiting for list,
projects, etc.

25. Do!
Choose actions based on ...
What can you do?
What you have time for?
What you have energy for?
Priorities?

26. What about those
pesky projects?

27. Project Planning
Define principles
Envision the outcome
Brainstorm ideas
Organize your time
Decide on next steps

28. Project Planning Time!
Pick a project you are working on
Go through the steps on the sheet
Find a next action that you can do
immediately!

29. What’s your
next action?
Thanks!