Microsoft PowerPoint Guide: Tips and Best Practices

What is Microsoft Power Point?
http://www.eglobiotraining.com
Microsoft PowerPoint is the name of a proprietary
commercial presentation program developed by
Microsoft. It was officially launched on May 22, 1990 as a
part of the Microsoft Office suite, and runs on Microsoft
Windows and Apple's Mac OS X operating system. The
current versions are Microsoft Office PowerPoint 2010
for Windows and Microsoft Office PowerPoint 2011 for
Mac.

Introduction to Microsoft Power Point 2007
WHAT”S NEW ON MICROSOFT POWERPOINT 2007 ?

 Better Sharing Capabilities  Save as PDF
 Digital Signature  Document Inspector
 New user Interface
 Live Preview
 XML Compatibility
 Themes
 Enhanced Special Effects
 Create a Custom Layout
 SmartArt
 Presenter View
 Print Preview

Power Point

 PowerPoint is a multimedia tool that reaches students
with different learning styles. Students learn visual
literacy by communicating in this medium. They can
also use audio to get a message across.
Furthermore, the program has the capability of
including video and easily links to the Internet.
PowerPoint is versatile and has as many uses. Projects
that teachers have done in the past using this program
are: tutorials, lesson reviews, running
presentations, reports, autobiographies, interactive
quizzes and spelling sentences.

Parts of PowerPoint
Parts of the PowerPoint screen:
• Title bar - displays the document name
• Menu bar - click on a menu option to see a list of commands
• Standard toolbar - frequently used menu options
• Formatting toolbar - displays formatting commands
• Placeholder - click or double-click to add an element to a slide
• Outline view button - displays document in outline form
• Slide view button - displays slides one at a time
• Slide Sorter view button - displays all slides in a single screen
• Slide show button - displays slide show
• Drawing toolbar - displays drawing tools
• Status bar - shows the current page number and position of the
insertion point in the document
• Office Assistant - quick help when you need it

Power Point Uses and Importance
PowerPoint Presentations are a way of attracting
audience towards your views and arguments. It is one of
the most helping factors behind success of every
meeting. There are various uses of power point
presentations, some of them are integrated. The most
popular uses of power point presentations are in modern
days learning, corporate training sessions, business and
marketing meetings, and sales gatherings.

Power Point Uses and Importance
 Used as Learning Solutions
 Used in Corporate Training Sessions
 Used in Marketing Strategy

Guidelines for an effective presentation session:
• Your presentation should be to the point and focusing over
actual purpose.
• There should be a professional look deciding your
organizations identity.
• You need to practice properly before delivering a
presentation in any seminars.
• There should be less text, and maximum possible graphics
in presentations.
• Take care of your time, users positive responses, and their
ease, don't make people bored with longer duration
presentations.
• There should be uniform colors and font appearance
throughout the presentation to avoid in-convenience.

Top 10 benefits of PowerPoint
 Bring more energy and visual impact to your
presentations.
 Work with others without having to wait your turn.
 Add a personalized video experience.
 Imagine just-in-time show and tell.
 Access your presentations from more locations and on
more devices.

Top 10 benefits of PowerPoint
 Create high-quality presentations with stunning
graphics.
 Captivate your audience with new transitions and
improved animations.
 Organize and print your slides more effectively.
 Get things done faster.
 Work on multiple presentations and multiple
monitors.

Best Practices in Presenting with PowerPoint
 Think about goals and purpose of handouts
 Minimize the number of slides
 Don't parrot PowerPoint
 Hold up your end
 Time your talk
 Give it a rest
 Make it interactive
 Mix up the media
 Hide your pointer
 Rehearse before presenting

Know Your Moves
In addition to being a smooth presenter, you’ll need to make sure you
know the basic keyboarding techniques for technically moving through
your presentation.

Go to the next slide
• Click the mouse
• Press spacebar or enter
• Click the forward arrow
• Right-click, and on the shortcut menu, click next

Go to the previous slide
• Press backspace
• Click the back arrow
• Right-click, and on the shortcut menu, click previous

Know Your Moves
Go to a specific slide
• Type the slide number, and then press return
• Right-click, point to go on the shortcut menu, then
point to by title and click the slide you want.

See previously viewed slide
• Right-click, point to go on the shortcut menu, and then
click Previously Viewed

Know Your Moves
Temporarily black out the screen during a presentation
• Press the B key - This turns the audience's monitor black

To resume the slide show
• Press the B key again to return to the current slide
• Press any of the keys listed above to move to the next screen
• Press any of the keys listed above to return to the screen
previously displayed

Graphic Design Issues
 Use contrasting colors
 Use readable fonts
 Limit text per slide
 Use bright background colors
 Use simple muted background images
 Avoid excessive motions
 Eschew cutesy sounds

Technical Issues
 Power Point File size
 Don’t work off of a Floppy Disc
 Images- compress outside Power Point
 Audio- embedded or linked
 Video- always linked
 Using Power Point on Web

Ten Secrets For Using PowerPoint Effectively
1. Start by creating an outline
The most important part of any presentation is
the content, not the graphical appeal. That is why
you should develop your presentation with the
content first, before deciding on the look
(colors, graphics, etc.) Create a good structure
for your presentation by reflecting on the goal
of the presentation, what your audience is
thinking right now, and what points you need to
make in order to move the audience from where
they are to where you want them to be.

2. Use Contrasting Colors
If you want your audience to be able to see
what you have on the slide, there needs to be
a lot of contrast between the text color and
the background color.

3. Use a big enough font
When deciding what font size to use in your
presentation, make sure it is big enough so that the
audience can read it

4. Stop the moving text
When text comes on the screen, we want the
audience to read the text, then focus back on
the presenter to hear the message.

5. Turn the pointer off
During a presentation, it is very annoying to
have the pointer (the little arrow) come on
the screen while the presenter is speaking. It
causes movement on the screen and draws the
audience attention from the presenter to the
screen.

6. Use visuals instead of text slides
Instead of using slides that only contain text,
use visuals such as graphs, diagrams, photos
and media clips to engage the audience.

7. Have Slides at the End of Your Presentation
The last slide you speak to should not be the
last slide in your presentation file.

8. Be able to Jump to Any Slide
PowerPoint has a feature that allows you to be able to
move quickly and seamlessly to any slide in your
presentation. To do so, you need to know the slide numbers.

9. Blank the screen
10. Draw on the screen during a presentation
Sometimes it can be valuable to be able to draw
on the screen during your presentation to
illustrate a particular point or item.

Source: wikipedia

Microsoft PowerPoint Guide: Tips and Best Practices

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Microsoft PowerPoint Guide: Tips and Best Practices