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PURCHASE ORDER  April 2011 Accounts Receivable Application and Infrastructure SolutionsAustralia | Canada | France | Germany | India | New Zealand | Singapore | Switzerland | UAE | UK | USA
Contents 1
Purchase Order – An Introduction. 2 2
What Is A Purchase Order (PO) 3
Information On A Purchase Order (PO) Who Issues a Purchase Order? ,[object Object],Information On A Purchase Order? ,[object Object]
 The most important item regarding a PO, is the unique number of the PO. This number will be used to track project deliverables, milestone achieved (if any), amount paid etc.4
Purchase Order – Why Demanded? 5 5
Reasons For The Demand Of PO 6
Purchase Order – Advantages.  7 7
Advantages At A Glance 8
Purchase Order – Workflow. 9 9
PO Process Flow If Yes Purchase Department A Management’s Approval Start ‘X’ Service Client If No Stop Vendor 1 End PO Allotted Project Setup & SOW A Vendor 2 (Ex: Keane) Vendor 3 Contents of SOW - 	 ,[object Object]
	Billing Address
	Payment Terms
	Nature of Project etc.  10
Purchase Order - Fact Sheet. 11 11
% of PO Driven Clients - UK 12
Collection Against Overdue - UK 13
Collection Against Overdue (PO Driven Clients) - UK 14
% Of Disputed Invoice Against Overdue (PO Driven Clients) - UK 15
Issues With Purchase Order. 16 16
Issues With Purchase Order Insufficient Fund in PO –  Case 1.When single PO is allotted for a single project: ,[object Object],Case 2.When there are multiple PO’s allotted in a project: ,[object Object],Project PO 3 2,000 PO 1 10,000 PO 2 5,000 17
Issues With Purchase Order Contd.. PO Closed –  Case 1.When single PO is allotted for a single project: ,[object Object]
Fund allotted to a PO received but still billing went ahead and raised an Invoice.  Case 2.When there are multiple PO’s allotted in a project: ,[object Object]
 Suppose we have already received payment of $20k from client and the PO’s has been closed. But still billing went ahead and raised an Invoice against the closed PO’s. Project PO 3 5,000 PO 1 10,000 PO 2 5,000 18

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