Technical writing tips

Technical Writing Advice for Graduate Students Laura A. McLay, PhD Virginia Commonwealth University Statistics and Operations Research [email_address] © Laura McLay, August 2010

Overview ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Have a beginning, middle, and end ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Have a beginning, middle, and end ,[object Object],[object Object],[object Object],[object Object]

Topic sentences ,[object Object],[object Object],[object Object],[object Object]

Be precise ,[object Object],[object Object],[object Object],[object Object]

Watch verb tense ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Don’t do “this” ,[object Object],[object Object],[object Object]

Don’t do “that” ,[object Object],[object Object],[object Object],[object Object],[object Object]

Don’t be passive ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Don’t write like you speak ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Don’t write like you speak, continued. ,[object Object],[object Object],[object Object],[object Object],[object Object]

Don’t write like you speak, continued. ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Say it once ,[object Object],[object Object],[object Object],[object Object],[object Object]

Use more commas ,[object Object],[object Object],[object Object],[object Object],[object Object]

More on commas ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Use commas in pairs ,[object Object],[object Object],[object Object]

Which and that ,[object Object],[object Object],[object Object]

Make fewer mistakes ,[object Object],[object Object],[object Object],[object Object],[object Object]

Prove it! ,[object Object],[object Object],[object Object],[object Object]

Notes on optimal solutions ,[object Object],[object Object],[object Object],[object Object]

Not all solutions are optimal ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

References ,[object Object],[object Object],[object Object],[object Object]

Consistent sentence structure ,[object Object],[object Object],[object Object],[object Object],[object Object]

Compare two things, not one thing ,[object Object],[object Object],[object Object],[object Object]

So happy together ,[object Object],[object Object],[object Object]

Part II Numbers, Figures & Tables

Be quantitative. Always. ,[object Object],[object Object],[object Object],[object Object]

Number formatting ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Spell out numbers ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Starting sentences ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Significant digits ,[object Object],[object Object],[object Object]

Consistent number structure ,[object Object],[object Object],[object Object],[object Object]

On equations ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

On symbols ,[object Object],[object Object],[object Object],[object Object]

The results section ,[object Object],[object Object],[object Object],[object Object],[object Object]

Figures and Tables ,[object Object],[object Object],[object Object]

Table tips ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Table 12: Probability Mass Functions of Lifetime Risks for False Positives

Figures tips ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Figure 15: Average Increase in Optimum Screening Ages as the Duration of Sustained Vaccine Immunity Increases

Some nice figures made with Matlab

General writing tips ,[object Object],[object Object],[object Object],[object Object]

Technical writing vs. non-technical writing ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Thesis writing tips ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Final words of warning ,[object Object],[object Object],[object Object]

Additional reading ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Technical writing tips

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Technical writing tips