2. About Labdhie Associates
Labdhie Associates is a Financial Outsourcing firm. Our team consists of Business Process
Management and Finance & Accounting experts across the entire range of necessary skills.
Our team will use its understanding of your business and the industry to provide an approach
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that builds upon your strength.
Quality of our work is based on deep understanding of various business processes. We have
the technical expertise to diagnose your problems and offer established, realistic solutions.
Our experts provide our clients with several cost reduction ideas and risk management
measures.
Our goal is to understand your needs and to go beyond your expectations. It’s our firm belief
and commitment that in Labdhie you will find a partner who can help you achieve your goals
across a broad spectrum of activities – operations, compliance and management reporting.
All we could say with open arms is Welcome aboard!
3. Service Offerings
Bookkeeping Services
Sales & Receipt and Financial
Purchase Payment statements
accounting accounting and
analysis
Depreciation / Bank Management
Amortisations account reporting
calculations reconciliation
Fixed Assets General Supplier/
Cash Flow &
Register expense Inventory customer
Fund Flow
accounting Records code
Statements
creation
• Processing of customer invoices, receipts , • Preparation of monthly and yearly
sales orders and accounts receivable financials-income statement, cash-flow
processing statement and balance sheet
• Entry of p
y purchases/expenses and
p • Entering Account Opening Balances
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accounts payable processing • Setting Up a Service Item
• Check and customer payments processing • Creating a Service Invoice
• Bank, credit card, checking and merchant • Making Deposits
account reconciliation • Writing Check
• General ledger maintenance • Posting Debit Memos
• Generation of financial statements • Creating Purchase Orders
• Aging and collection reports • Entering Products into Inventory
• Monthly / Yearly closing of books • Receiving Inventory
• Entry of transactions • Paying for Inventory
• Setting up/ updating chart of accounts and • Financial analysis like ratio analysis,
maintaining ledger accounts break-even analysis, NPV and IRR
4. Service Offerings
Other Major Services
Business Outsourced
Plans Internal
Audit
HR Manual Periodic
MIS
SOP Tax
Payroll
Returns
Processing
• Preparing Business plans with marketing • Internal Audit Outsourcing - Testing the
and financial projections operating effectiveness of controls
• Preparing Standard operating procedures • Management Information System (MIS)
(
(SOP) with adequate controls in p
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• Preparing Employee Hand book / HR • Preparation of forms / returns
Manual incorporating organization policies • Payroll tax returns
• Creating and maintaining employee • Quarterly and annual tax reports
profiles on the Payroll system • Employee insurance deductions
• Managing time and attendance • Compliance reporting
• Payroll reports such as Headcount, Month • Individual Tax Returns
on Month Variation Analysis etc
etc., • Corporation Tax returns
• Processing of Weekly/Bimonthly/Monthly • Partnership Tax returns
Payroll from time sheet
• Estate and trust tax returns
• Calculation of Net Pay checks
• Maintenance of VAT control account and
• Payroll Journal and Payroll Summary preparation of VAT returns
5. Application Usage
Our team have expertise in using the following applications:
Applications Expertise Level
QuickBooks High
Quicken High
Tally High
Sage Medium
Oracle High
SAP High
MYOB Accounting Plus Medium
Peachtree Medium
Peoplesoft Medium
Xero Medium to High
6. Infrastructure
Infrastructure - Key Highlights:
Spacious 850 Square Feet office set-up with modern facilities.
Seater capacity: 15 seats (extendible at short notice)
Uninterrupted power supply (with online battery back-up)
Two tier IT support for quick resolution of IT problems
Computers with latest technology configuration
Multiple network connections to ensure continuous online connectivity
Document management and work-flow systems used extensively to manage processes
7. Data Security
Data Security Practices:
Physical and Work floor Security
Screening of visitors/employees by a security guard during entry and exit for data
storage media like cds
USB drives and cds are banned from work-floor
Employees sign a Non Disclosure Agreement (NDA) with punitive clauses
Mandatory background checks performed for all employees
Data Security: All data is backed up regularly
Network Security: Use of secured line with firewall protection
PC Security
Access to source documents is restricted to authorized employees only
No fax and printing capabilities at the processing site
PCs used by processors do not have USB, CD ROM drives and are denied web
access
Limited usage of paper in the work-floor
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8. Our Approach
Stages Salient Features
Stage I: Planning Comprehensive, detailed project planning is critical to provide
an effective high-quality services This stage enables the
effective, services.
team to :
• Gain an understanding of the project to be performed
• Agree on approach, scope and schedule
• Agree on the engagement protocols (Coordinators, reporting
lines, etc)
Stage II: Obtaining Input Input data can be transmitted through e-mail or Dropbox or
e mail
Data FTP server. Paper reports / CD may be couriered to
us. Interdependencies between our team and key
stakeholders is identified and managed.
Stage III: Execution & The recording and analysis of transactions / financial data is
Delivery performed on a daily basis. The output is delivered by any of
the following modes:
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- We update and upload books to a secure Dropbox folder /
FTP Server
- We login & update the books on the online bookkeeping
software
- We access your system using a secure VPN & update the
books
- Emailing reports
A detailed internal reviews by team manager is regularly
performed in order to to ensure consistency and quality.
Stage IV: Feedback • This stage would also involve debrief call with the key
stakeholders to assess the service delivery and identify
areas of improvement.
• As a part of our quality procedures we normally seek a
formal feedback on our performance, from Clients.
9. Our Approach
Data Input Data Transfer
Source documents1 Web based Input data (Images)
scanned and uploaded Interface/FTP located at client
by client staff server/our server
Quality Control
Web based Dedicated quality resource
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Interface/FTP checks processed work
Data Output Data Processing
Team in India
- Updated client accounts
- Downloads and checks data
- Reporting statements
- Enters data in accounting
package residing at client
server/our server
Note
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1. Source documents include invoice, bills, purchase orders, and bank statements among others
10. Expected Benefits
• A dedicated, motivated and very senior team that will deliver. Our team
Team includes specialists who have worked with Big four accounting firms. They
understand your concerns.
• Our simple, flexible and practical approach will meet your needs.
• Quality manuals with standardized procedures followed for each accounting
Approach
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process
Pricing • Our very aggressive pricing, expressing our desire to work with you
pricing
Data S
Security • Highest priority for management of Information Resources & safeguarding
of client data.
• Critical input/outputs are continuously monitored against predefined Key
Performance Indicators (KPI)
Committed to
• Passionate about working with you with a promise to deliver the highest
Service
quality of service.
11. Cost Saving Summary
Indicative figures
100
Cost of
In-house
personnel1 40% to 50%
cost benefit in
short term
~30 to~40
+2 to +3 ~50 to ~60
Savings from ~ 5 to ~10
labor costs Governance Cost of
Savings from costs3 outsourced ~5 to ~15 ~35 to ~55
lower process once
associated2 Savings due to Cost of
Off-shored
costs Process outsourced
improvements processes
once mature
Note
1. Includes salary, benefits and ancillary costs of personnel currently executing the processes
2. Associated costs include non-compensation costs related to personnel, such as, occupancy, training, computing,
attrition and hiring costs, and HR support
3. Includes cost of in-house personnel’s participation in administering the outsourcing relationship
