2. THANK YOU!
…for being a positive influence for girls.
You are here because you care.
With your help, this will be a great sale!
Teamwork – Leadership – Communication
3. Fall Opportunity Sale
• Quick, Easy and Profitable for Troops
• Sell to friends and family only
• Girls learn and have fun
• Troops earn 20% proceeds
• Products are easy to sell and make great gifts
• Start up money for new troops
• Helps provide funds for Council programs
4. Girls Learn
• Goal Setting
• Decision making
• People Skills
• Money Management
• Business Ethics
Program Components
Communicate the key benefits of participation to the girls:
• Goal Setting
• Decision Making
• People Skills
• Money Management
• Business Ethics
4
5. Fall Opportunity Sale Partners
• Trophy Nut Company is the same company as last year that supplies the nut
and candy products.
• American Publishers Hearst is a NEW partner with Girl Scouts. American
Publishers Hearst provides a full line of magazines. We are no longer offering
magazine vouchers.
5
6. • The average family who purchases or renews
annually will buy 5-6 magazines a year.
• AP/Hearst Programs will help us capture more of
these potential subscriptions.
Support a Girl Scout one subscription at a time.
•The average family who purchases or renews annually will buy 5-6 magazines a year.
•American Publishers Hearst will help us capture more of these potential subscriptions.
6
7. Online Magazine Sales
Girl can send emails to:
1. Grandparents
2. Aunts and Uncles
3. Other Relatives
4. Friends
Online sales to those far and near.
Expands your sales and increases your proceeds.
Support a Girl Scout one subscription at a time.
We are excited that girls can go to American Publishers website
(www.aphgirlscouts.com) to send emails to their family and friends with a link to
American Publishers’ online magazine store.
It’s easy! The benefits are:
1. No money to collect
2. No order forms to turn in
3. Customers receive their magazines faster
4. Girls receive a e-connect patch for send 10 or more emails
Girls can also take magazine orders on paper order forms with their nut and candy
orders.
7
9. Peppermint Bark
A festive tin
brimming with
white chocolate
loaded with
crushed
peppermint candy
for a creamy mint
sensation.
$ 8.00
New product
9
10. Chocolate
Toffee Almonds
Delicious almonds
covered in toffee and
chocolate, then
sprinkled in powdered
sugar.
$ 6.00
New product
10
11. Honey Roasted
Peanuts
$10.00 and $5.00
The right amount of
honey is added to
roasted and salted
peanuts to make this
a perfect combination.
(30 oz jar & 9 oz can)
Honey Roasted Peanuts are featured with an Extra Value Jar.
11
12. Salsa Mix
The right
combination
of peanuts, taco and
cheese $10.00 and $5.00
sesame sticks, corn
crunch,
almonds, sesame
mini chips and
pepitas.
(23 oz. jar and 8 oz.
can)
Salsa Mix is featured with an Extra Value Jar
12
13. Where does the money go?
20%
Troop
ns
43%
Proceeds og nitio
ir l Rec
Cost of 5% G
Product 2% Service Unit
Proceeds
29% (10 ¢ per item)
Program
and 1% Administrative
Services
•Girls earn recognitions from the dollar amount of nuts, candy and magazine sold.
•Troops will earn 20% based on total dollar amount sold.
•Service Units will earn .10 cents for each item sold.
•Note: Recognitions and proceeds will be withheld for any unpaid products and/or
unregistered girls.
13
14. Recognition Opt-out Program
• Who? Cadette, Senior and Ambassador troops
may participate.
• What? Troops can earn an additional 5% in
proceeds, if girls elect to opt-out of the
recognition items giving troops a total of 25% in
proceeds. Girls still earn the Activity Patch for
$50 in sales.
• How? All troop members participating in the
sales must sign the Opt-out contract.
• When? Opt-out contracts due 10/12/2010.
Cadette, Senior and Ambassador troops may participate in the Opt-Out Program.
All troop members must agree to decline receipt of all FOS girl recognition items,
except the Activity Patch earned for $50 in sales. The troop will instead earn an
additional 5 percent in troop proceeds of the total dollar amount of products sold.
This gives the troop a total of 25 percent in proceeds.
To have a valid Opt-Out contract, the following qualifications must be met:
1. Must be a registered Girl Scout Cadette, Senior or Ambassador troop.
2. All troop members registered with the troop must sign the contract.
3. Contract must be submitted to the Girl Scout regional office by 10/12/2010 (same
date as orders are due).
The form is available on the Trophy Nut Website by clicking on Online Forms; it is
also posted on www.kansasgirlscouts.org.
14
15. Fall Sale Timeline
• Troops meet with girls/parents (week prior)
• October 1-10: Girls taking orders
• October 11: Girls turn in orders to Troop
• October 12: Troop inputs orders into Trophy Nut website by midnight
• October 25-28: Products delivered to Service Units
• November 15: Girls Turn In Money to Troop
• November 17-18: Troops Audits with Service Unit
• November 19: Service Units Audit with Council
• December: Recognition items distributed
Week prior to sale: Troops meet with girls/parents to give instructions and hand out materials
October 1-10: Girls taking orders from friends and family.
October 11: Girls turn in orders to Troop.
October 12: Troop inputs orders into Trophy Nut website by midnight
October 25-28: Products delivered to Service Units, then troops pick-up products from Service Units
October 28: Girls begin delivering product on or before 10/28
November 15: Girls Turn In Money to Troop
November 17-18: Troops Audits with Service Unit. (Turn in paperwork.)
November 19: Service Units Audit with Council. (Turn in paperwork.)
December: Recognition items distributed
15
16. Who can participate?
Girls Who:
• Are registered Girl
Scouts.
• Are current with their
financial obligations.
• Have a signed Parent
Permission Form.
Participation is voluntary, but encouraged due to the benefit that girls
receive from participating.
Girls are eligible to participate in the Fall Sale if they:
1. Are Currently Registered.
2. Are current with their financial obligations…that is they have no past
sale shortages or outstanding checks.
3. Have a signed Parent Permission and Responsibility Form. If a form
is not signed and retained, the Troop FOS Manager becomes
responsible for any uncollected money from the girl.
16
17. Selling Guidelines for Girls
• Girls collect money when they
deliver the nut and candy
products.
NEW!
• Girls collect money when they take
the magazine orders.
• This is a family and friends sale.
Girls should sell only to family,
friends and neighbors they know.
No door-to-door sales.
Selling:
•Girls collect money when they deliver the nut and candy
products
•Girls collect money when they take the magazine orders.
•This is a family and friends sale. Girl Scouts is a United Way
funded agency and out of respect for their fundraising efforts,
we ask that girls sell only to family and friends
•No door-to-door sales or booth sales.
17
18. Use Technology
Call Email Text
• Girls notify family and friends about the
products their goals for the sale.
• Girl can also use social networks such
as facebook, if they are 13 years old.
Fall Sale Internet Guidelines
The new Safety-Wise Update states: Girls can use e-mail and age-appropriate Internet functions as
online marketing tools to let family, friends and
former customers know about the sale and collect indications of interest.
This means girls may promote the Fall Sale to friends and family and take orders via email and text
messaging. Girls 13 and older may also use social
networking sites, such as Facebook, MySpace, and Twitter, as long as they have a parent’s
permission, are under adult supervision, and follow Safety-Wise guidelines.
As a Girl Scout, girls must never use or post a personal e-mail, personal street address, or phone
number on a site. Instead use an adult’s e-mail
address or troop/group e-mail address that is monitored by an adult.
All girls must read and sign the revised Girl Scout Internet Safety Pledge with a parent or guardian, if
they are using the Internet. Access the form at
www.girlscouts.org/help/internet_safety_pledge.asp.
18
19. Fall Sale Cupboards
• Additional product will be available at the
Cupboard (office) to fill additional orders.
• Quantities are limited.
• The Cupboards are open
October 28 to November 12.
• Only troops may pick up
products from the Cupboard.
Additional product will be available at the Cupboard to fill additional orders.
Quantities are limited, so please call ahead.
The Cupboard is open October 28 to November 12.
Wichita Cupboard Hours: Monday 8 a.m. - 6 p.m.; Tuesday - Friday 8 a.m. - 5 pm;
Saturday 9 a.m. - Noon
19
20. What materials will I receive?
Girl Materials…
Items for Girls:
1. Parent Permission Form - This must be signed and returned before girls
receive an order card.
2. Nut/Candy & Magazine Order Form & Magazine Program Folder – Product
nutritional information available on the Trophy Nut Website.
3. Money Envelope - Hold this until the girls pick up their products
20
21. Parent Permission Form
Form must be
signed and
returned before
girls receive an
order card.
Parents who live
separately and will
both be assisting
their daughter will
each need to sign
permission forms.
Parent Permission Form –
1. An original, completed, signed form should be on file with the Troop FOS
Manager before the girl receives an order folder. This form makes the parent
responsible for the product and the money.
2. Parents who live separately and will both be assisting their daughter will each
need to sign permission forms.
3. If the form is not signed by the parent, the troop leaders/manager assumes
financial responsibility for all products given to the girl.
21
22. Nut and Candy Order Form
Tips for Troop Managers:
1. Fill in the important information before giving the order card to the girls.
2. Don’t forget to give the girls their web code, which will be needed for online
magazine sales.
3. Review the selling information on the order card with the girls and parents
4. Ask the girls to indicate their t-shirt size on the order card. You’ll need this
information if they sell $400 +
5. Help the girls set their personal goals
22
23. •On the order card you will find all your favorites along with two new products this
year: Peppermint Bark and Chocolate Toffee Almonds
•Sugar-Free item is the Chocolate Toffee Bits
•All items make great gifts!
23
24. Magazine
Brochure
• Paper order
forms inside
• Customers pay
when ordering
• Give a Magazine Brochure to each girl for taking orders
• The paper order forms are inside
• IMPORTANT: Customers pay when ordering magazines!
• Buy 3, Plant a Tree Program:
1. If a customer buys three magazines, American Publishers will plant a
tree in their honor through the Plant-It 2020 organization.
2. Plant-It 2020 is a nonprofit foundation dedicated to properly planting,
maintaining and protecting as many indigenous trees as possible
worldwide.
3. Buy 3, Plant a Tree promotion encourages multiple purchases per
customer to increase your sales and earnings
4. Trees are planted in California, Colorado, Florida, Georgia, New York,
Ohio, Oregon, Rhode Island, Tennessee, Vermont, Washington, and
Wisconsin
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26. Magazine Order Form
Instructions
Press Firmly - PRINT IN ALL CAPITAL LETTERS!
Enter up to 3 magazine selections to the
same address on each order form
Make checks payable to: Troop
For RENEWAL orders, copy name and address EXACTLY
as it appears on current mailing label!
Pink Copy Stays with the Customer!
Magazine Order Form Instructions
26
28. What materials will I receive?
Troop Materials…
Items for Troop Manager:
1. Troop Manager Agreement – This needs to be returned to SU Manager or
Council
2. Troop Manager Guide – Time line with step-by-step instructions
3. Folder – Includes lots of age appropriate activities
4. Receipt Sheets – Use these any time product or money is exchanged. Keep
the receipts for future reference.
5. Return Envelope – For returning magazine orders to the Council
28
29. Troop
Manager
Agreement
•This form should
be completed
before troop
receives their
materials.
•SU need to return
the forms to the
Council
Troop Manager Agreement
• This form should be completed before troop receives their materials.
• SU need to return the forms to the Council
30. Troop & SU
Manager Guide
Also available on the Trophy Nut Website by clicking on Online forms and it’s
posted on www.kansasgirlscouts.org
•Service Unit Guide has yellow cover
•Troop Guide has blue cover
•Both guides have step-by-step instructions. Please follow these instructions,
especially when preparing for audits.
30
31. ACH Debit
Form
• Complete for each sale
• Return by October 1
Form is located in the back of the Troop Guide
•Troops must complete a new ACH Debit form for each sale.
•Return by October 1 to Service Unit Manager or Council Office
•Council will begin debiting Troop accounts on November 22 for the amount due to
the Council
•Troops are responsible for depositing all FOS funds into their Troop Bank Account
and making sure there are sufficient funds to cover the ACH Debit amount.
31
32. Bad Check Procedures
Located at www.kansasgirlscouts.org or on the TNOS online forms
The Council has a financial procedure for Product Sales to enable the Council to reimburse Troops
for bad checks they deposit into their troop account from FOS & Cookie Customers.
1st- Troops must complete the Bank Authorization Form (on the right) and submit to their bank. This
needs to be done prior to the sale to allow the bank time to process it. This form authorizes the bank
to send all returned checks (bad checks, NSF checks) to Sure Check Brokerage. Sure Check will
then act as a collection agency for the checks. Sure Check will send the Council any funds they
collect.
2nd -Troops must following the instructions on the Bad Check Recovery Form (on the left).
-Once the bank sends the troop a notice that a check was returned, the troop should complete the
request form at the bottom of the sheet and send it to the Council.
-The request for reimbursement must be received by GSKH within 30 days of the chargeback to your
troop account. Only checks made payable to the troop and deposited into the troop account within
30 days from the date the check was written will be reimbursed.
-Do not accept any payments to cover the check from the returned check account holder, after
receiving the chargeback notice from the bank. All payments must be made to Sure Check
Brokerage.
•Copy of the chargeback notice sent from the bank MUST accompany your request for
reimbursement. Amounts will be verified with Sure Check Brokerage before payment will be made to
the troop.
•The Council will not reimburse any bank fees charged to your troop account. Contact your bank
about waiving the bank fee because of our non-profit status.
32
33. Troop Folder with Activities
Available online
1. Goal Setting
2. Safety Tips & Selling Tips
3. Age-Level Activities - designed to help girls Discover-Connect-Take Action
Available online at www.NutsForKnowledge.com
33
35. Receipt Book
Write a
receipt any
time
product or
money is
exchanged!
•Remember to write a receipt for all transactions of product and money.
•Keep the receipts for future reference and bring them to your audit.
35
36. Troop Magazine Worksheet
1. Summarize magazine orders
on worksheet
2. Enter magazine orders on
TNOS (www.trophynutorders.com)
3. Send initial magazine orders to
Council in envelope provided to
expedite orders. Send WHITE
copy of order form only. Keep
YELLOW copy for Audit.
Troop Worksheet/envelope
• Summarize girls orders on Worksheet
• Enter magazine orders into Trophy Nut Order System (TNOS)
• Send initial orders to Council in envelope provided to expedite orders.
Send WHITE copy of order form only to Council. Keep YELLOW copy for Audit.
36
38. kansasgirlscouts.org
Click on “2010 Fall
Opportunity Sale”
for information and
downloads.
www.kansasgirlscouts.org
Find 2010 Fall Opportunity Sale information and downloadable forms
39. Entering Orders
• Troop Managers input the
Girl Orders into Trophy Nut Website
by midnight on October 12th.
• Log on to www.trophynutorders.com
• Do not hold up the troop order waiting for
late girl orders.
• Please contact the Girl Scout office regarding
any orders that are received late. Late orders
will be filled from the FOS Cupboard, if possible.
Troop Managers need to input Girl Orders into the Trophy Nut Website by midnight
on October 12.
- Log on to www.trophynutorders.com.
- Do not hold up the troop order waiting for late girl orders.
Please contact the Girl Scout office regarding any orders that are received late.
Late orders will be filled from the FOS Cupboard, if possible.
40. Trophy Nut Order Website
www.trophynutorders.com
Click Here
•www.trophynutorders.com
•If you need nutritional information, click on “Nutritional Info”
•To start: Click on 2010-2011 Order System
41. • See SU/Troop Guide cover page for id and password.
• If you need help, please contact the Product Sale Staff.
•See cover of your Service Unit or Troop Guide for your id and password.
•If you need help, please contact the Product Sale Staff.
42. Service Units
update this
information
•Service Unit managers need to be sure to update their contact information,
including their e-mail address.
•We will send information and reminders to you using the e-mail listed here.
•Make sure the PRODUCT & RECOGNITION DELIVERY ADDRESSES ARE
CORRECT. The products and recognitions will be delivered to these addresses.
43. Troop Managers need to update their
contact information here, including
their email address
Do not
change
Profit
Bonus.
This is for
opt-out
troops
only.
Click here to enter
the girls in your troop
•Troop managers need to update their contact information here. Be sure to include
your e-mail address.
•DO NOT change the Profit Bonus to “yes”, please leave as “no”. This is for opt-out
troops only, who have submitted an opt-out form.
•Click “Add new Girl” to enter all the participating girls in your troop. Use the format
of first name last name.
•“Remove” girls that are no longer in your troop.
44. Enter: First name last name
Enter “1” if girl sent out
10+ magazine e-mails
Check T-Shirt Size
•Here’s the screen where you enter the girl’s name (first name last name), then click
on her t-shirt and hoodie size.
•For girls that have sent out 10 or more emails, please enter a “1” for one E-connect
patch. (You will be able to see a report at www.aphgirlscouts.com to see how many
email each girl sent.)
45. Click on “orders” to input orders
Recognitions will be automatically
calculated
Click on “orders” under views to start entering girl’s orders
46. Click on “Add New Order” to
input orders
Click on “Add New Order”
47. 1) Select the girl
2) Select Age
Group
3) Enter Magazine
Information
4) Enter
Nut/Candy
Order
• To enter a girl’s order, select her name, then her age group (daisy, brownie, etc.)
• Enter Magazine and Nut/Candy Orders here
1. Regular Magazine Subscriptions (paper order forms)
2. Web (online) Magazine Subscriptions (You will get this information from a
report at www.aphgirlscouts.com
3. Enter the number of each nut and candy products sold
49. Click here if you need to edit an order
•Click on “add new order” to add another girl’s order
•Click on the order ID number to edit a girl’s order.
•You do not need to use the “Overview of Units Not Applied”…that’s for additional
items that are picked up at the cupboard. The Product Sales staff will apply the
orders pickup at the cupboard for you, if you let us know what girl the order need to
be applied to.
•You do not need to use the “booth orders”
50. DO NOT click Submit buttons. This will lock you out of
making changes and it is not necessary.
+ + =
+ - + - - =
Collected directly from customers,
so the Troop doesn’t owe money for
magazines sold on website
Please do not click on the submit buttons. It is not necessary and it will lock you out
of making any changes.
This grid shows you how much money each girl owes the troop on “Total Due
Troop” column. The Web Sales are not added in, since the girls do not collect the
money for the Web Sales.
The bottom row is the total for the Troop. The “Total Due to Council” is the amount
the Council will debit from the Troop’s bank account. Here’s how it is calculated:
+ Nut and Candy Sales
- Nut and Candy Troop Proceeds
+ Regular (Paper) Magazine Sales
- Regular (Paper) Magazine Troop Proceeds
- Web Magazine Troop Proceeds
(The Web Magazine Sales are not included, since the Girls/Troop doesn’t collected
this money.)
51. If you need to go back
to enter a girl’s t-shirt
size for her recognition
1) Click on “troops”
2)Click on “Edit” to
update her recognition
information
3) Remember to click on
“update” at the bottom
of the screen after you
are done
If you need to modify a girl’s information or enter her t-shirt size, go to “Troops”
under views, then click on the girls name and click on “edit”
52. Enter each girl’s payments
Click on “Payments” enter
girl’s payments.
Click on “Add New Payment” to
enter a payment.
Troops need to enter the payments from each girl.
•Click on “Payments” under Views to bring up the payment page.
•Then click on “Add New Payments”
53. Enter each girl’s payment
Select the girl, then
enter the total amount
she paid. Click “add”
to submit the payment
1. Select the Girl
2. Enter the Total (Gross) amount the girl pays the Troop.
3. Enter a note under “memo” if needed.
4. Click “add” when finished.
54. Reports
Click on Reports to view or download reports.
Here’s where you’ll print off reports that you’ll need for sorting products, audits, and
sorting recognitions.
55. Products By Troops Report
Report for distributing nut and candy
products to troops and to girls
Service Units and Troops use this report to distribute nut and candy products to
troops and girls
56. Balance Due By Troops Report
Click “All”
Total Due to Council
Troops need to print and sign indicating the “Total Due to Council” is correct.
This report shows you how much money each girl owes the troop on “Total Due
Troop” column. The Web Sales are not added in, since the girls do not collect the
money for the Web Sales.
The bottom row is the total for the Troop. The “Total Due to Council” is the amount
the Council will debit from the Troop’s bank account. Here’s how it is calculated:
+ Nut and Candy Sales
- Nut and Candy Troop Proceeds
+ Regular (Paper) Magazine Sales
- Regular (Paper) Magazine Troop Proceeds
- Web Magazine Troop Proceeds
(The Web Magazine Sales are not included, since the Girls/Troop doesn’t collected
this money.)
57. Recognitions By Troops Report
Report for distributing recognitions
to troops and girls
Service Units and Troops use this report for distributing recognitions to troops and
girls
59. Click on Online Forms to view various forms.
Easy access to forms and information.
60. Online Training
Click on Online
Training to access
the online training.
Great place for a refresher course before the sale begins or for those who are
unable to attend training
61. Go here for the Online
Magazine Program
www.aphgirlscouts.com
63. Girls read and
Click Accept
Girls need to read and accept the Girl Scout Internet Safety Pledge. This page will
pop-up each time the girls login to the website.
64. Girls Click Here
to Register for
the first time
Girls click on “Girl Scout Registration” to register for the first time.
65. Girls with their
parent’s help
complete the
registration page
Enter 5 digit troop
number and Web Code
•Girls need to complete the registration page with the guidance of their parent.
•Girls need to remember (write down) their user name and password
•Girls need to enter their 5 digit troop number
•Girls need to enter the Web Code given to them by their Troop.
66. Girls Click Here to
send e-mails to
family and friends
•Girls click on “Send Emails” to send emails to family and friends.
•The email will invite your family and friends to support Girl Scout by shopping
online for magazines.
•A link to the online magazine store will be embedded in the email
67. Girls follow these
directions and enter
emails and names.
Girls follow the simple directions to send emails.
68. Don’t forget to send an email to yourself
After a girl has sent 5 emails, this page
will appear. Girls can continue to send
out 5 more emails at a time.
•After a girl has sent five emails, this page will appear.
•Girls can continue to send out five more emails at a time
•Girls should send an e-mail to herself or her parent’s email
69. Email sent from girls
This is an example of the email that will be sent out by the girls.
70. Customer follows
link in email to this
page and enters
web code listed on
the e-mail.
•This is the page that customers are directed to when they click on the link in the
email.
•Customers will need to enter the web code listed in the email and the girl’s name.
71. Online Magazine Store:
Customer picks
magazines
•This is the Online Magazine Store.
•Customers pick the magazine(s) they want to order
72. Online Magazine Store: Customer adds magazine to “cart”
Customers add magazines to the online shopping cart.
73. Online Magazine Store: Customer’s shopping cart
Once a magazine is in the shopping cart, the customer can continue shopping or
checkout.
74. Customer enters their billing and shipping information
At checkout, the customer enters their billing and shipping informatin.
75. Girls click here again
to see orders
Girls can go back to the online magazine website and click on “Girl Scout Menu” to
login and check on their customers orders.
76. Girls Click Here
to Login again
Girls click on “Girl Scout Login” to login again
77. Girls enter User Name
and Password to log in
Girls will need their User Name and Password
78. Girls Click Here to
view orders
Girls click on “Your Web Sales” to view their customer’s orders
79. Orders from
customers
Here where girls well see their customer’s orders.
80. Customer’s order
Troop FOS
Manager login
Troop FOS Managers go to “Other Log-Ins” to access the online magazine sales
reports
83. Summary Report
Enter this information
into TNOS for each
girl’s Web Magazine
Sales
•This is the Summary Report
•Enter this information into the Trophy Nut Order System (TNOS)
www.trophynutorders.com
85. ESales Report
Here’s where you’ll find the
number of emails each girl
sent. If a girl sent 10+ emails,
please order her an e-connect
patch on TNOS
•Go to the ESales Report to find how many emails each girl sent out.
•If a girl send 10 or more emails, please order her an e-connect patch on the Trophy
Nut Order System (TNOS) www.trophynutorders.com
86. Thank you for your time!
Let’s have a
great,
successful
experience for
the girls!
