KMA's Amy Talkhouk presented at SharePoint Saturday NH (SPSNH) - 5 Ways SharePoint can benefit your PMO

1. 5 Ways SharePoint can Benefit
Your PMO
Presented by: Amy Talhouk
September 24, 2011

2. About KMA
• Founded 1995
– 30 employees
– 4 partners, including 2 co-founders
• Roots in academia
• MIT, Harvard, BU
• Principal lines of business:
• Professional Services
– SharePoint Consulting
– SharePoint Managed Services
– Custom Application Development
• Software Product
– Mekko Graphics advanced charting software
• We’ve completed 90+ Projects in
the past year!

3. About Me
• KMA Manager focused on Project Management,
Business Analysis and building our PMO
• Boston University School of Management
• BA in Finance
• Masters in Management Information Systems
• 15 year IT Professional focused in Financial
Services Software Development and Consulting
• Supported and promoted SharePoint and Project
Server in various capacities since 2004
(3)
#kmasp2010
Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

4. And most importantly,
I am the mother of twins….
Adam and Abby
Now
Adam and Abby
Then
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#kmasp2010
Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.
4

5. Agenda
• Why should we care?
• Six stage maturity model relative to 2010
• Leveraging SharePoint 2010's project
dashboards and governance.
• Questions & Answers
(5)
#kmasp2010
Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

6. Why should we care?
• Because we all need some help!
– Management
• Process can’t grow to accommodate more demand
• No history of what issues we can learn from
• No common understanding of project constraints (resource, time, cost)
– PM’s
• Too many projects
• Different audiences needing different information
• Don’t know what people are working on, what we can deliver and when
• No two project plans look alike
• Every estimate is different
– Team Members
• Regenerating the same data over and over manually (email a
spreadsheet around)
• Don’t know what to work on next

7. Six Stage Maturity Model
Portfolio
Management • Formalized project
Planning • Financial approval
management of • Detailed Resource
• Standardized planning, capacity,
maintenance of project activity
Collaboration across multiple and optimized
project plans, tasks,
• Web-based resources and projects forecasting
collaboration for schedules • Centralized issue
Tracking project teams on and status reporting
tasks and
• Simple tracking
documents
systems to define
list of active
None projects, shared
folder for
• No systems documents
or process,
no control
over what
projects are
active
http://blogs.kma-llc.net/microknowledge/2009/08/project-management-evolution-and-microsoft-sharepoint-solutions.html
(7)
#kmasp2010
Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

8. SharePoint Coverage
Across the Maturity Model
Stage Activities Governance
None • No systems or process, no control over what • None
projects are active
Tracking • Simple tracking systems • SharePoint List
• SharePoint Document
Collaboration • Web-based collaboration for project teams • SharePoint Team Site
on tasks and documents
Planning • Standardized maintenance of project plans, • MS Project 2010
tasks, resources and schedules • SharePoint Team Site
Management • Financial management of project activity • MS Project 2010
across multiple projects • SharePoint Team site
• Centralized issue and status reporting • Custom Dashboard
Portfolio • Formalized project approval • MS Project Server 2010
• Detailed Resource planning, capacity, and • SharePoint 2010
optimized forecasting
(8)
#kmasp2010
Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

9. Project Maturity Level - Tracking
• Simple tracking systems
• SharePoint List
• SharePoint Document Library
(9)
#kmasp2010
Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

10. Project Maturity Level - Collaboration
• Web-based collaboration for project teams
– SharePoint Teamsite
(10)
#kmasp2010
Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

11. Project Maturity Level - Planning
• Standardized maintenance of project plans,
tasks, resources and schedules
– MS Project 2010
– SharePoint Team Site
(11)
#kmasp2010
Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

12. Project Maturity Level - Management
• Financial management of project activity
across multiple projects
• Centralized issue and status reporting
– MS Project 2010
– SharePoint Team site
– Custom Dashboard
(12)
#kmasp2010
Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

13. Questions and Answers
(13)
#kmasp2010
Twitter hashtag: Copyright 2010 © Knowledge Management Associates, LLC. All rights reserved.

14. Resources - General
• From Microsoft:
– EPM: http://www.microsoft.com/project
– SharePoint 2010 site: http://sharepoint.microsoft.com
– SharePoint Team Blog: http://blogs.msdn.com/sharepoint/default.aspx
– Project Blog: http://blogs.msdn.com/project
– Microsoft SharePoint Conference 2011, Anaheim CA – October 2 – 5
• From KMA (www.kma-llc.net)
– Monthly webinars on SharePoint 2010 (EPM, upgrades, etc.)
– White papers, blogs, presentations, news, and events
– Chris McNulty @KMWorld DC October 2011
• User Community
– BASPUG – Boston Area SharePoint User Group – 2nd Wednesday of each month

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