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SEO
SETUP GUIDE



Revised December 18, 2012
by Raven Internet Marketing Tools
Welcome!                                                                Other Resources

                                                                        Knowledge Base
Raven Internet Marketing Tools is ready to help you get the             Go to https://raven.zendesk.com
most from your SEO campaign.                                            at any time to search the Raven
                                                                        Knowledge Base for answers to
                                                                        common questions and step-by-
This guide will walk you through eight activities that will help        step instructions for each tool.
you understand the SEO data, tools, and reporting that are now          It’s updated every time we add
available to you through Raven.                                         features or make changes.


                                                                        Customer Care
Here’s what we cover:
                                                                        Bookmark raventools.com/
  1.	 The Setup Wizard                                                  customer-care for quick tips,
                                                                        resource guides, archived
  2.	 Adding keywords                                                   webinars, our change log and
                                                                        more. It’s updated weekly.
  3.	 Adding competitors
                                                                        Technical Support
  4.	 Customizing your Link Manger
                                                                         E-mail support@raventools.com
  5.	 Using Events to track major developments in your campaign          with specific questions or click the
                                                                        “Report an Issue” icon in the tool.
  6.	 Google Webmaster Tools
                                                                         Days: Monday-Friday
  7.	 Building brand templates and reports
                                                                         Hours: 8 a.m. to 6 p.m. CST (GMT-6)

These seven tasks should take about an hour to complete.                Languages: Raven offers English
                                                                        and Spanish support.

Let’s get started.

P.S. Raven Customer Support is available any time your need help. You
can contact the team by emailing support@raventools.com.
STEP 1



Setup Wizard                                                         Glossary

                                                                     Website
When you log in to Raven for the first time, you’ll immediately be
                                                                     Your online marketing efforts
taken to the Raven Setup Wizard.
                                                                     revolve around a particular website.
                                                                     That’s why Raven stores important
The Setup Wizard helps you add your first Website, which is where    data (e.g. links, keywords, searches,
Raven will store keywords, links, contacts and other data for        etc.) in a category called Website.

your SEO campaign. You can also connect your Google Analytics,       Your account allows you to add an
Twitter and Facebook accounts to that Website.                       unlimited number of Websites to
                                                                     Raven.

The Wizard will take just a few minutes to complete.
                                                                     Profile

                                                                     Profiles are groups of related
                                                                     Websites. In most cases,
                                                                     customers use a separate Profile
                                                                     for each client. Profiles offer an
                                                                     increased level of user control and
                                                                     report branding.

                                                                     The default profile is called My
                                                                     Profile. You can create additional
                                                                     ones using the Profile Manager
                                                                     under the gear icon. Don’t worry;
                                                                     your account also includes
Don’t have a Google Analytics account? Simply skip this step.        unlimited Profiles.
STEP 2



Add Keywords
The first step is to add your SEO campaign keywords to Raven’s
Keyword Manager.

Go to Site > Keywords. Click the “Add Keywords” button. You can
add keywords individually or in bulk.




Tagging
Tag keywords to group them for better sorting and reporting.

Importing
You also have the option of importing all your keywords. Go to the
Keyword Manager and select the Import icon in the menu.

You can add tags to your import file. Here’s a sample CSV file to
help with the import.
STEP 3



Add Competitors
to track
Knowing what is happening with your keywords is important.
Knowing how you compare to your competitors can be invaluable.

Raven stores your Website’s competitor information in the
Competitor Manger tool. Go to Site > Competitors.
STEP 4



Customize the
Link Manager
There are three things that link builders will want to set up in the   Want to save time building links?
Link Manager right away:                                               Download the Raven Chrome
                                                                       Toolbar to add Link Records as
                                                                       you browse online. Go to the Main
   •	 Link Manager view                                                Settings gear icon, then drop
                                                                       down to “Chrome Toolbar” in User
   •	 Categories for Link Type, Website Type and Link Status           Preferences.

   •	 Link Monitoring


Link Manager View
Each link in the Link Manager has a Link Record. A record is a
collection of important information about that particular link—
everything from the anchor text to type of website the link is
from to the person on your team who got the link.

Customize your Link Manager view by clicking the screen icon in
the upper right-hand corner of the Link Manager. Check any of
the items you wish to see whenever you log in to Raven and use
the Link Manger.
STEP 4      continued




Link Type, Website Type, and Link Status
Next, let’s customize the Link Type, Website Type and Link Status
options you will use to categorize your links. Here are a few ideas:

Link Type: How would you classify a particular link? Is it a
directory link? Did you leave a comment on a blog? These are
among the default types, but you can customize with the details
you need to track for your job.

Website Type: What kind of website are you getting the link
from? Consider including the industry the website is associated
with for a more accurate snapshot of what your backlinks look
like.

Link Status: What’s the overall picture of your link building
campaign? You’ll have a better idea when you assign statuses to
individual links and report on them later. You can use Raven’s
default link statuses, such as “Requested,” “Active” or “Declined,”
and you can add additional ones to best fit your workflow.

To customize these settings, click the wrench icon in the top right-
hand corner of the Link Manager.
STEP 4      continued




Link Monitoring                                                      Glossary
Finally, let’s set up link monitoring for the links in the Link
                                                                     Link Type
Manager. Link monitoring saves you time by staying on top of any
changes that may positively or negatively affect the value of your   This is your classification for a link
link. Click the binocular icon in the top right-hand corner of the   you have obtained or received for
                                                                     your Website. Raven has default
Link Manager to get started.
                                                                     types, including these, but you can
                                                                     make custom types:

                                                                       •	 User Submitted

                                                                       •	 Paid (Permanent)

                                                                       •	 Blog Comment

                                                                       •	 Organic Link

                                                                       •	 Affiliate

                                                                       •	 Competitor Backlink


                                                                     Website Type

                                                                     This is your classification for a
                                                                     website from which you obtained
                                                                     a link. Raven has default types,
                                                                     including these, but you can make
You have a lot of options here. For example, any time you add a
                                                                     custom types:
link to the Link Manager and set the status to Requested, Raven
can automatically check to see if the link becomes active and then     •	 Social Media
updates the Link Record. You can also stay on top of anchor text       •	 E-Commerce
changes, the number of links on a page and set alerts for when         •	 Personal Blog
the mozRank or Page Authority increases/decreases by a specified
                                                                       •	 Corporate Blog
amount of points/percentage.
                                                                       •	 News / Media

                                                                       •	 Directory
You can also set the frequency for which you’d like Raven to check
these items for you.
                                                                     Link Statuses

                                                                     This is your classification for any
                                                                     link you have or are trying to
                                                                     obtain. Raven has default types,
                                                                     including these, but you can make
                                                                     custom types:

                                                                       •	 Queued

                                                                       •	 Requested

                                                                       •	 Active

                                                                       •	 Inactive

                                                                       •	 Decline
STEP 5



Add events to track
                                                                      Track of as many marketing events
                                                                      as you like with the Event Manager.
                                                                      For example:

                                                                      1.	 Did Google change its
Raven created the Event Manger so you can see quickly the impact
                                                                          algorithm?
of any type of marketing event—online or offline—on your
                                                                      2.	Did you get a link from a major
campaign. The Event Manger is integrated with several Raven
                                                                         source?
tools, such as Google Analytics, so that you can see events plotted
with actual metrics.                                                  3.	Did you redesign the Website?

                                                                      4.	Did you distribute a press
                                                                         release?
 Using the Event Manger is simple. Go to Site > Events. Click the
                                                                      5.	Were you mentioned in a news
“Add Event” button on the right side of your screen. You’ll be able
                                                                         article?
 to apply your event to the Website you are working on or to your
                                                                      6.	Did an influencer retweet your
 entire Profile.
                                                                         link or post it on Facebook?

                                                                      7.	 Did you sponsor an industry
To get started, add an Event called “Started Using Raven.” (You           event?
can delete this later.)
                                                                      8.	Did you begin a PPC campaign?

                                                                      9.	 Have you or your company
As mentioned, event details will show up in other Raven tools; you        started a new television/ radio/
can toggle the event view on and off in those tools. You can also         newspaper/direct mail/etc.
choose whether to show event information in reports that you              advertising campaign?
build.
STEP 6



Sync Google                                                            Did you know?


Webmaster Tools                                                        Google Webmaster
                                                                       Tools API

                                                                       The Google Webmaster Tools API
Raven works well with Google Webmaster Tools (GWT) if you are          doesn’t support every feature
already using it for sites you manage or still need to set it up. Go   that’s available in Google’s version
to Site > Webmaster in Raven to access these features.                 of GWT.

                                                                       However, as they update their API
When you first access GWT in Raven, you will have to authorize         with more features, we’ll quickly
your account with Google to communicate with Raven’s system.           try to add them to Raven

Once you authorize your account, our system will look for a site
in your GWT account that matches the one you’re managing in
Raven.

If Raven recognizes a matching domain, it will automatically
choose it. If it doesn’t recognize the domain or finds variants
(different subdomains using the same root domain), it will
give you the option to choose a variant, add a new domain or
reauthorize with a different Google account.

Sites that haven’t been verified are provided with verification
options. Complete the instructions, click the Verify button and
you’re done—all from inside of Raven.




Now that your site is verified, you’ll be able to view and add
sitemaps, add keywords to Raven’s Keyword Manager, and even be
notified of important messages from GWT.
STEP 7



Set Up Reports
A great way to stay on top of your Internet marketing campaign is     You can add multiple templates;
to set up automated reports. Raven can send them just to you or       however, you can only assign one
                                                                      template to a Website or Profile.
to any combination of you, your team and your clients. Best of all,
you can report on activity for just about every tool in Raven.        For the ultimate personalization,
                                                                      consider creating brand templates
                                                                      for each of your clients with their
First, you’ll want to set up a brand template—this will remove the
                                                                      logo and brand colors.
Raven branding from your reports so you can add your own. (If
you don’t need to replace the Raven branding, you can move on to
the next part of this tutorial.)

Go to Reports > Brand Templates. Click the “Create a new
template” button. Here, you can upload your logo (high-quality,
horizontal images are best) or use plain text. You can also
customize your colors and add footer text.

Finally, assign the template. You can assign it to a Website you’ve
created, a Profile or your entire account (global).




Now, save your template.
STEP 7       continued




Next, head to Reports > Wizard to create your report.                   Pro tips
 The first step is to add settings for your new report. In the Report   You can choose to have Raven
 Details section, give your report a name and choose a brand            automatically email reports of
 template, if you created one in the previous step. Check the           your Internet marketing activity
                                                                        in PDF format or with a trackable
“Schedule” box to create a scheduled report. Set the desired report
                                                                        download link.
 frequency and date range.
                                                                        As one of our customers noted,
                                                                        when you know which clients are
Next, check the box to have the report automatically emailed.
                                                                        not downloading your reports, you
Add a single email addresses or multiple addresses separated by         can figure out which clients need
commas. Choose whether to email the report as a PDF or as a             more attention.
trackable download link (see right for more details).
                                                                        To view details of the trackable
                                                                        download links:
Now it’s time to build your report. Click the “Next: Build your
                                                                          •	 Go to Reports > Report
report” button.
                                                                             Wizard.

                                                                          •	 Click on the “Show scheduled
Here is where you add the elements important to this report. On              history report” link for
the left under Report Options, you find links to the many tools              your Website just above
in Raven. Click on the name of the tool you want to add and                  the module that lists your
customize the information in the module. You can add multiple                scheduled reports.
modules for the same tool and adjust each to report on multiple           •	 Click the “Detail” link next to
sets of data from that tool.                                                 a report.

                                                                        If any trackable download links
                                                                        have been clicked, you will see the
                                                                        date, user and IP address for each
                                                                        click.

                                                                        Otherwise, you’ll see a “No activity
                                                                        available for this report” message




Save and close, and your report is now set up and scheduled.

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SEO Setup Guide

  • 1. SEO SETUP GUIDE Revised December 18, 2012 by Raven Internet Marketing Tools
  • 2. Welcome! Other Resources Knowledge Base Raven Internet Marketing Tools is ready to help you get the Go to https://raven.zendesk.com most from your SEO campaign. at any time to search the Raven Knowledge Base for answers to common questions and step-by- This guide will walk you through eight activities that will help step instructions for each tool. you understand the SEO data, tools, and reporting that are now It’s updated every time we add available to you through Raven. features or make changes. Customer Care Here’s what we cover: Bookmark raventools.com/ 1. The Setup Wizard customer-care for quick tips, resource guides, archived 2. Adding keywords webinars, our change log and more. It’s updated weekly. 3. Adding competitors Technical Support 4. Customizing your Link Manger E-mail support@raventools.com 5. Using Events to track major developments in your campaign with specific questions or click the “Report an Issue” icon in the tool. 6. Google Webmaster Tools Days: Monday-Friday 7. Building brand templates and reports Hours: 8 a.m. to 6 p.m. CST (GMT-6) These seven tasks should take about an hour to complete. Languages: Raven offers English and Spanish support. Let’s get started. P.S. Raven Customer Support is available any time your need help. You can contact the team by emailing support@raventools.com.
  • 3. STEP 1 Setup Wizard Glossary Website When you log in to Raven for the first time, you’ll immediately be Your online marketing efforts taken to the Raven Setup Wizard. revolve around a particular website. That’s why Raven stores important The Setup Wizard helps you add your first Website, which is where data (e.g. links, keywords, searches, Raven will store keywords, links, contacts and other data for etc.) in a category called Website. your SEO campaign. You can also connect your Google Analytics, Your account allows you to add an Twitter and Facebook accounts to that Website. unlimited number of Websites to Raven. The Wizard will take just a few minutes to complete. Profile Profiles are groups of related Websites. In most cases, customers use a separate Profile for each client. Profiles offer an increased level of user control and report branding. The default profile is called My Profile. You can create additional ones using the Profile Manager under the gear icon. Don’t worry; your account also includes Don’t have a Google Analytics account? Simply skip this step. unlimited Profiles.
  • 4. STEP 2 Add Keywords The first step is to add your SEO campaign keywords to Raven’s Keyword Manager. Go to Site > Keywords. Click the “Add Keywords” button. You can add keywords individually or in bulk. Tagging Tag keywords to group them for better sorting and reporting. Importing You also have the option of importing all your keywords. Go to the Keyword Manager and select the Import icon in the menu. You can add tags to your import file. Here’s a sample CSV file to help with the import.
  • 5. STEP 3 Add Competitors to track Knowing what is happening with your keywords is important. Knowing how you compare to your competitors can be invaluable. Raven stores your Website’s competitor information in the Competitor Manger tool. Go to Site > Competitors.
  • 6. STEP 4 Customize the Link Manager There are three things that link builders will want to set up in the Want to save time building links? Link Manager right away: Download the Raven Chrome Toolbar to add Link Records as you browse online. Go to the Main • Link Manager view Settings gear icon, then drop down to “Chrome Toolbar” in User • Categories for Link Type, Website Type and Link Status Preferences. • Link Monitoring Link Manager View Each link in the Link Manager has a Link Record. A record is a collection of important information about that particular link— everything from the anchor text to type of website the link is from to the person on your team who got the link. Customize your Link Manager view by clicking the screen icon in the upper right-hand corner of the Link Manager. Check any of the items you wish to see whenever you log in to Raven and use the Link Manger.
  • 7. STEP 4 continued Link Type, Website Type, and Link Status Next, let’s customize the Link Type, Website Type and Link Status options you will use to categorize your links. Here are a few ideas: Link Type: How would you classify a particular link? Is it a directory link? Did you leave a comment on a blog? These are among the default types, but you can customize with the details you need to track for your job. Website Type: What kind of website are you getting the link from? Consider including the industry the website is associated with for a more accurate snapshot of what your backlinks look like. Link Status: What’s the overall picture of your link building campaign? You’ll have a better idea when you assign statuses to individual links and report on them later. You can use Raven’s default link statuses, such as “Requested,” “Active” or “Declined,” and you can add additional ones to best fit your workflow. To customize these settings, click the wrench icon in the top right- hand corner of the Link Manager.
  • 8. STEP 4 continued Link Monitoring Glossary Finally, let’s set up link monitoring for the links in the Link Link Type Manager. Link monitoring saves you time by staying on top of any changes that may positively or negatively affect the value of your This is your classification for a link link. Click the binocular icon in the top right-hand corner of the you have obtained or received for your Website. Raven has default Link Manager to get started. types, including these, but you can make custom types: • User Submitted • Paid (Permanent) • Blog Comment • Organic Link • Affiliate • Competitor Backlink Website Type This is your classification for a website from which you obtained a link. Raven has default types, including these, but you can make You have a lot of options here. For example, any time you add a custom types: link to the Link Manager and set the status to Requested, Raven can automatically check to see if the link becomes active and then • Social Media updates the Link Record. You can also stay on top of anchor text • E-Commerce changes, the number of links on a page and set alerts for when • Personal Blog the mozRank or Page Authority increases/decreases by a specified • Corporate Blog amount of points/percentage. • News / Media • Directory You can also set the frequency for which you’d like Raven to check these items for you. Link Statuses This is your classification for any link you have or are trying to obtain. Raven has default types, including these, but you can make custom types: • Queued • Requested • Active • Inactive • Decline
  • 9. STEP 5 Add events to track Track of as many marketing events as you like with the Event Manager. For example: 1. Did Google change its Raven created the Event Manger so you can see quickly the impact algorithm? of any type of marketing event—online or offline—on your 2. Did you get a link from a major campaign. The Event Manger is integrated with several Raven source? tools, such as Google Analytics, so that you can see events plotted with actual metrics. 3. Did you redesign the Website? 4. Did you distribute a press release? Using the Event Manger is simple. Go to Site > Events. Click the 5. Were you mentioned in a news “Add Event” button on the right side of your screen. You’ll be able article? to apply your event to the Website you are working on or to your 6. Did an influencer retweet your entire Profile. link or post it on Facebook? 7. Did you sponsor an industry To get started, add an Event called “Started Using Raven.” (You event? can delete this later.) 8. Did you begin a PPC campaign? 9. Have you or your company As mentioned, event details will show up in other Raven tools; you started a new television/ radio/ can toggle the event view on and off in those tools. You can also newspaper/direct mail/etc. choose whether to show event information in reports that you advertising campaign? build.
  • 10. STEP 6 Sync Google Did you know? Webmaster Tools Google Webmaster Tools API The Google Webmaster Tools API Raven works well with Google Webmaster Tools (GWT) if you are doesn’t support every feature already using it for sites you manage or still need to set it up. Go that’s available in Google’s version to Site > Webmaster in Raven to access these features. of GWT. However, as they update their API When you first access GWT in Raven, you will have to authorize with more features, we’ll quickly your account with Google to communicate with Raven’s system. try to add them to Raven Once you authorize your account, our system will look for a site in your GWT account that matches the one you’re managing in Raven. If Raven recognizes a matching domain, it will automatically choose it. If it doesn’t recognize the domain or finds variants (different subdomains using the same root domain), it will give you the option to choose a variant, add a new domain or reauthorize with a different Google account. Sites that haven’t been verified are provided with verification options. Complete the instructions, click the Verify button and you’re done—all from inside of Raven. Now that your site is verified, you’ll be able to view and add sitemaps, add keywords to Raven’s Keyword Manager, and even be notified of important messages from GWT.
  • 11. STEP 7 Set Up Reports A great way to stay on top of your Internet marketing campaign is You can add multiple templates; to set up automated reports. Raven can send them just to you or however, you can only assign one template to a Website or Profile. to any combination of you, your team and your clients. Best of all, you can report on activity for just about every tool in Raven. For the ultimate personalization, consider creating brand templates for each of your clients with their First, you’ll want to set up a brand template—this will remove the logo and brand colors. Raven branding from your reports so you can add your own. (If you don’t need to replace the Raven branding, you can move on to the next part of this tutorial.) Go to Reports > Brand Templates. Click the “Create a new template” button. Here, you can upload your logo (high-quality, horizontal images are best) or use plain text. You can also customize your colors and add footer text. Finally, assign the template. You can assign it to a Website you’ve created, a Profile or your entire account (global). Now, save your template.
  • 12. STEP 7 continued Next, head to Reports > Wizard to create your report. Pro tips The first step is to add settings for your new report. In the Report You can choose to have Raven Details section, give your report a name and choose a brand automatically email reports of template, if you created one in the previous step. Check the your Internet marketing activity in PDF format or with a trackable “Schedule” box to create a scheduled report. Set the desired report download link. frequency and date range. As one of our customers noted, when you know which clients are Next, check the box to have the report automatically emailed. not downloading your reports, you Add a single email addresses or multiple addresses separated by can figure out which clients need commas. Choose whether to email the report as a PDF or as a more attention. trackable download link (see right for more details). To view details of the trackable download links: Now it’s time to build your report. Click the “Next: Build your • Go to Reports > Report report” button. Wizard. • Click on the “Show scheduled Here is where you add the elements important to this report. On history report” link for the left under Report Options, you find links to the many tools your Website just above in Raven. Click on the name of the tool you want to add and the module that lists your customize the information in the module. You can add multiple scheduled reports. modules for the same tool and adjust each to report on multiple • Click the “Detail” link next to sets of data from that tool. a report. If any trackable download links have been clicked, you will see the date, user and IP address for each click. Otherwise, you’ll see a “No activity available for this report” message Save and close, and your report is now set up and scheduled.