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Palos Verdes Library District,[object Object],State of the District,[object Object],2008/2009,[object Object]
As the economy declined, library use grew across the country and at PVLD,[object Object]
Circulation up 5% reversing downward trend,[object Object]
Program attendance up 2% ,[object Object]
Door Count – up 9%,[object Object]
While www.pvld.org remained an increasingly important service point,[object Object]
Achievements- Technology,[object Object],New Integrated Library System,[object Object],More user-friendly searching,[object Object],Email notifications of pending due dates,[object Object],Online payment of fines and fees,[object Object],Integrated online library card application, purchase requests, etc.,[object Object],User help and search tips,[object Object],RSS feeds,[object Object],User reviews and ratings,[object Object],Option to save borrowinghistory,[object Object]
Achievements- Technology,[object Object],Web 2.0 ,[object Object],PVLD presence on LibraryThing, Yelp, Twitter, Flickr….,[object Object],Links to social networking sites from PVLD website,[object Object],Instant Messaging Reference service,[object Object],Enhanced online resources,[object Object],Morningstar,[object Object],ValueLine,[object Object],Mango Languages,[object Object],Brainfuse online homework help,[object Object],E-Library,[object Object],Digital display at Peninsula Center,[object Object]
Achievements- Collections,[object Object],New formats added to collection,[object Object],Video games for adults, Blu Ray DVDs, MP3 audiobooks,[object Object],District-wide approach to collection development,[object Object],Merchandising of the collection,[object Object],Weeding, weeding, weeding!,[object Object]
Achievements – Adult Programs,[object Object],Tuesdays at the Annex,[object Object],All-ages Knit-a-thons,[object Object],Southwest Manuscripters,[object Object],Art Exhibits,[object Object],Art in Our Library,[object Object],Sunworks,[object Object],Dialogue Project,[object Object],Scrapbooking club atMalaga Cove,[object Object],Computer classesat Miraleste,[object Object]
Achievements – Kids’ and Teens’ programs,[object Object],Early Learning for Families grant,[object Object],13 story times each week – year ‘round,[object Object],Teen programming at Miraleste,[object Object],Book Club,[object Object],Scrapbooking club,[object Object],Games Days,[object Object],Annex from pilot to ongoing service,[object Object],All-ages Knit-a-thons,[object Object],PTAC Crafts ,[object Object],Student ArtShows,[object Object]
Achievements – Summer Reading,[object Object],On track for another record summer,[object Object],2nd annual Adult Summer Reading program,[object Object],1st Staff Summer Reading program,[object Object],Over 6300 kids have attended library programs since June 1st!,[object Object],With one month to go!,[object Object]
Achievements – Partnerships,[object Object],New partnership activities,[object Object],YMCA,[object Object],Art Center/Art at Your Fingertips,[object Object],Southwest Manuscripters,[object Object],Ongoing partnerships,[object Object],PVPUSD/Peninsula Education Foundation,[object Object],Chamber of Commerce,[object Object],Land Conservancy,[object Object]
Achievements – Volunteers,[object Object],New volunteer positions in Technical Services, Facilities, and Information Technology,[object Object],Expanded Information Greeters program,[object Object],Now answering over 1,000 questions/month,[object Object],Transition to Independence partnership with PVPUSD,[object Object]
Achievement – Staff and Organization,[object Object],Classification and Compensation Study,[object Object],New 5 Year Memorandum of Understanding,[object Object],1st ever Staff Development Day,[object Object],Expansion of “One District” approach to staffing, collections, and programs,[object Object]
Achievements -  Facilities,[object Object],Malaga Cove projects,[object Object],Miraleste schematic design,[object Object],Environmental upgrades –Peninsula Center and Miraleste,[object Object],Vending Machine Café,[object Object],More work brought “in-house”,[object Object],Support for increased programming,[object Object]
Achievements – Finances,[object Object],Passport Services expanded,[object Object],More staff involved,[object Object],Saturday hours,[object Object],More Notaries trained,[object Object],Fundraising – support for Friends of the Library,[object Object],Sustained internal income despite,[object Object],Redirection of donations to Friends,[object Object],Reallocation of Friends funding to capital campaign,[object Object],Flattening property tax revenues,[object Object],Lower passport fees,[object Object],Lower library fine and fee income,[object Object]
Challenges– Library Use	,[object Object],Traditional library use flat or declining,[object Object],Essentially flat – 0.2% decline,[object Object],(broken counter!),[object Object],Down 1.5% over 06/07,[object Object],But!  Recent monthly stats show library use is rising as economic,[object Object],conditions decline!,[object Object],12% decline,[object Object]
Challenges – Library Use	,[object Object],While non-traditional use grows,[object Object]
Challenges – Staff/organization,[object Object],Turnover/loss of key staff members,[object Object],Staff stretched thin by additional projects/activities/services,[object Object],New Branch hours – more hours with no additional staff,[object Object],Books By Mail,[object Object], Additional programming impact on Facilities Department,[object Object],Saturday passport hours,[object Object],ILS implementation,[object Object],“One District” approach,[object Object],Facilities staff carrying out more projects,[object Object],New forms of library use require new skills,[object Object],Web 2.0,[object Object],Programming and outreach,[object Object],Systems design,[object Object],Budget challenges,[object Object],Less money for training and development,[object Object],Frozen positions - Short-staffed in Adult Services and the Annex,[object Object],Reduced guard coverage at Peninsula Center	,[object Object],One guard Sunday – Thursday afternoons and evenings,[object Object],No guard on Fridays  - Dept Managers will help close library	,[object Object]
Challenges – Finances,[object Object],Property Tax Revenues flattening….,[object Object],Year Over-Year Change in Assessed Values,[object Object]
Challenges – Finances,[object Object],..As expenses rise,[object Object],Change to CalPERS funding requirements ,[object Object],Revenue vs. Expenses,[object Object]
Looking Forward - Opportunities,[object Object],Expansion of “One District” operational model,[object Object],Evolving technology offers opportunities to enhance services and streamline work processes,[object Object],Strong community support,[object Object],By end of 08/09 we will have successfully completed most Strategic Plan initiatives – time to start thinking about strategic planning for the next 5-10 years!,[object Object]
PVLD Vision,[object Object],The Palos Verdes Library District will be an innovative leader and community partner in providing outstanding library services that connect people, information, and ideas.,[object Object]
Library facilities need to support the future!,[object Object],Increased need for event and meeting spaces,[object Object],Need for separation of “quiet” and “interactive” activities,[object Object],Impact of technology,[object Object],Wiring and power supply,[object Object],Space for workstations,[object Object],Ergonomic issues,[object Object],Changing demographics,[object Object],More teens,[object Object],More older adults,[object Object],Increasing diversity,[object Object],Changing library collections,[object Object],More types and formats of materials to be housed,[object Object],Community desire for more items at branches,[object Object]
A brief history 1990s -2003,[object Object],Mid- 1990s,[object Object],Expansion of Peninsula Center Library,[object Object],Malaga Cove Library placed on National and State Historic Registers,[object Object],Late 90s – 2003,[object Object],Some branch improvements (flooring replacement at Malaga Cove, ADA upgrades, new patio at Malaga Cove, internal reconfiguration at Miraleste),[object Object],2001- PVLD Strategic Plan identifies need to address,[object Object],Remediation of construction issues at Peninsula Center,[object Object],Preservation and space utilization issues at Malaga Cove,[object Object],Parking, traffic, and space issues at Miraleste,[object Object]
A brief history 2004-2006,[object Object],Remediation and upgrades to Peninsula Center completed – on time and within budget,[object Object],Branch improvement projects continue,[object Object],New Community Room at Malaga Cove,[object Object],Interior reconfiguration, additional computers,  and new carpet at Miraleste,[object Object],Wireless Internet at all libraries,[object Object],“Teen” Annex opens adjacent to Peninsula Center Library ,[object Object],New 2005 Strategic Plan adopted by Board of Trustees with goals to:,[object Object],Develop a long-term plan for the Malaga Cove Library,[object Object],Develop options to address Miraleste space and traffic/safety needs,[object Object]
A brief history 2004-2006,[object Object],Malaga Cove ,[object Object],M2A architects selected through an RFP process to develop a Preservation Plan for the Malaga Cove Library,[object Object],M2A completes Malaga Cove Preservation Plan in 2005 and identifies approximately $1.3 million in projects,[object Object],Board of Library Trustees authorizes a project to upgrade Malaga Cove Fire/Life/Safety systems using existing District funds ,[object Object],Miraleste,[object Object],Board of Trustees initiates Architectural and Space Planning Study of the Miraleste Library ,[object Object],M2A selected to conduct the study through an RFP process,[object Object]
A brief history - 2007,[object Object],Palos Verdes Peninsula Library Foundation disbands,[object Object],Peninsula Friends of the Library (PFL) assumes responsibility for,[object Object],Solicitation of major gifts ,[object Object],Capital campaigns,[object Object],Establishment and management of endowment funds,[object Object],Board of Library Trustees,[object Object],Selects a conceptual design for the expansion and remodeling of the Miraleste Library with a preliminary cost estimate of $5.5 million,[object Object],Asks the PFL to act as the primary fundraising entity to secure funding for the restoration and improvement of the Malaga Cove Library and the expansion and renovation of the Miraleste Library,[object Object],Palos Verdes Woman’s Club provides funding to renovate the Malaga Cove Magazine and Newspaper Reading Area,[object Object]
A brief history - 2008,[object Object],Peninsula Friends of the Library mobilizes for Capital Campaign,[object Object],Hires Campaign Coordinator,[object Object],Appoints Fred Mackenbach as Campaign Chair,[object Object],Begins recruiting Capital Campaign Committee members,[object Object],Malaga Cove fire/life/safety and Magazine and Newspaper area upgrades continue  - target completion 9/30/08,[object Object],Donor provides funds for renovation of Malaga Cove Tower Room ,[object Object],Schematic –level designs and more detailed cost estimates developed for Miraleste project ,[object Object],Cost now estimated to be >$8 million depending on construction start date and options selected,[object Object]
Our philosophy – Three Libraries, “One District”,[object Object],Different strengths, equal importance,[object Object],One set of policies and service standards,[object Object],Integrated collection development,[object Object],Shared staffing,[object Object],Coordination of programs and services,[object Object]
Current Status – Peninsula Center ,[object Object],$6.3 million remediation and upgrade completed,[object Object],Structural repairs,[object Object],Lighting improvements,[object Object],Seismic upgrade,[object Object],Paints, finishes, artwork,[object Object],Other recent enhancements,[object Object],Teen Corner,[object Object],Annex,[object Object],“Afterwords Café”,[object Object],Environmental upgrades,[object Object],New carpet,[object Object],Exterior sculpture,[object Object],Digital sign,[object Object]
Current Status – Malaga Cove,[object Object],Fire/life/safety upgrades and Magazine and Newspaper Reading area target completion 9/30/08,[object Object],Tower Room renovation in process,[object Object],Working with donor on patio sculpture and Donor Recognition piece,[object Object],Need to refine cost estimate for seismic work,[object Object],$1.2 million in further enhancement and restoration projects to be funded,[object Object]
Current status - Miraleste,[object Object],Schematic-level design  for expansion and remodel complete,[object Object],Budgetary cost estimates complete,[object Object],Schematics and renderings complete,[object Object],Budget estimate $8 million+,[object Object]
Issues – Malaga Cove,[object Object],Historic preservation,[object Object],Inappropriate fixtures, paints and finishes,[object Object],Olmsted Garden,[object Object],“Dead” space on Mezzanine,[object Object],Not enough computers,[object Object],Inadequate wiring,[object Object]
Issues – Malaga Cove,[object Object],Historic preservation,[object Object],Inappropriate fixtures, paints and finishes,[object Object],Olmsted Garden,[object Object],“Dead” space on Mezzanine,[object Object],Not enough computers,[object Object],Inadequate wiring,[object Object]
Mezzanine Computer Lounge - $160,000,[object Object],Historically accurate lighting,[object Object],Computer workstations,[object Object],Quiet study area,[object Object],Supplemental shelving,[object Object]
Main Reading Room Restoration - $580,000,[object Object],Lighting,[object Object],Historic restoration,[object Object],Task and Emergency Lighting,[object Object],Energy-efficient,[object Object],Finishes,[object Object],Walls, ceilings, beams,[object Object],Bookshelf end-caps,[object Object],Ergonomics,[object Object],Computer workstations,[object Object],Reference Desk,[object Object],Circulation Desk,[object Object],Power to workstations,[object Object],Signage,[object Object]
Olmsted Garden Restoration -$160,000,[object Object],Lighting,[object Object],Restore plantings to Olmsted specifications,[object Object],Improved ADA access – new concrete ramp,[object Object],Decomposed granite walkways,[object Object],New lawn with drainage system,[object Object]
Malaga Cove Cost Summary,[object Object]
Issues – Miraleste,[object Object],Demand for story time and children’s programs,[object Object],Weekly story time attendance 35-50,[object Object],70-100 attend special kids events,[object Object]
Issues – Miraleste,[object Object],Demand for adult programs,[object Object],Computer classes,[object Object],Lectures, clubs, and concerts,[object Object]
Issues – Miraleste,[object Object],Demand for after-school and teen services,[object Object]
Issues – Miraleste,[object Object],Parking,[object Object],Traffic safety,[object Object],Steep, narrow lot,[object Object]
Miraleste Project -Outcomes  ,[object Object],New Youth Wing with story time area and computers,[object Object],Improved segregation of uses,[object Object],30% increase in,[object Object],Building area,[object Object],Shelving for library collection,[object Object],Parking,[object Object],Number of public computers,[object Object]
Miraleste Project -Outcomes  ,[object Object],Community Room for up to 120 people,[object Object],Separate entrance for use when library is closed, opens to library for larger events,[object Object],Outdoor patio area ,[object Object],Totally remodeled interior,[object Object],Adult reading areas,[object Object],Flexible seating,[object Object],New shelving,[object Object],Improved staff/volunteer work areas,[object Object]
Miraleste Project -Outcomes  ,[object Object],16 additional parking spaces,[object Object],Improved traffic flow,[object Object],Upgraded building systems,[object Object],Septic,[object Object],HVAC,[object Object],Essentially a whole new library!,[object Object]
Miraleste Project  ,[object Object]
Miraleste Project  ,[object Object]
PVLD Vision,[object Object],The Palos Verdes Library District will be an innovative leader and community partner in providing outstanding library services that connect people, information, and ideas.,[object Object],These projects provide the means to fulfill this vision for the future!,[object Object]
Looking Forward - Challenges,[object Object],Budget pressures will continue,[object Object],Property tax revenues,[object Object],Inflationary cost increases,[object Object],Possible Proposition 1a borrowing,[object Object],Capital needed to maintain facilities and equipment,[object Object],Branch improvement projects,[object Object],Malaga Cove restoration and upgrade,[object Object],Miraleste expansion and renovation,[object Object],Fundraising challenges,[object Object],Staff will be stretched,[object Object],Further service enhancements,[object Object],Increased library use in tough economic times ,[object Object]
Contingency Planning,[object Object],TWO significant issues,[object Object],Barely balanced budget in 08/09, projected shortfall of over $200,000 in 09/10,[object Object],Potential Proposition 1a borrowing,[object Object],Still a possibility this year,[object Object],If not this year, maybe in 09/10,[object Object]
Challenges – Finances,[object Object],Property Tax Revenues flattening….,[object Object],Year Over-Year Change in Assessed Values,[object Object]
Challenges – Finances,[object Object],..As expenses rise,[object Object],Change to CalPERS funding requirements ,[object Object],Revenue vs. Expenses,[object Object]
What if the State borrows Property Tax revenue?,[object Object],Board of Trustees agree – we will do everything possible to avoid layoffs ,[object Object],Working with Department Managers on contingency budget (handout),[object Object],To be reviewed with Trustees this evening,[object Object],May need to ask Friends for further funding – this will slow-down the capital campaign effort for Miraleste and Malaga Cove,[object Object]
What can employees do?,[object Object],Keep focus on reducing costs and increasing revenues,[object Object],Send ideas to Julie!,[object Object],Every little bit helps,[object Object],Try to avoid service impacts,[object Object],Support Friends of the Library membership and fundraising efforts,[object Object]
What can employees do?,[object Object],Participate in efforts to contact Legislators,[object Object],Be advocates for the library,[object Object],Talk to customers and the community about our services,[object Object],Stay informed – check the Intranet, email, and our blogs at the start of every shift,[object Object],Stay positive!  This too shall pass…,[object Object]
Thank you!,[object Object]

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State Of The District 2008 2009

  • 1.
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