2. The Need
Savvy end users are subscribing to free storage and FTP solutions in the cloud to
facilitate the exchange of documents too large for email.
3. The Problem.
The use of free Managed File Transfer services:
Exposes corporate data unwanted leakage
Exposes endpoints to potential infection from Trojans, Malware and Viruses
Require users to go outside corporate boundaries thus bypassing corporate controls.
Gives IT little or no control over personal cloud accounts
Requires installation and maintenance of software at endpoints
Compromises control of corporate image and messaging
Causes data to be duplicated throughout the world in multiple data centers. The
cloud never forgets.
4. ShrinkMail
Manages your user’s exchange of files inside and outside of the organization.
ShrinkMail Automatically Manages:
File upload and link distribution via HTTPS
Credentialing for file retrieval
Receipt notification and tracking
Encryption and privacy
File deletion after download
Large inbound attachments
5. ShrinkMail
ShrinkMail integrates with your existing email system. Whenever an email's total attachment
size is greater than your allowable limits, ShrinkMail will automatically remove the
attachment(s) from the email and place them on a secure server for download.
Is designed to work in a virtual environment so there is no hardware to purchase
Is server based with no clients to manage at the endpoint
Policy based, and compatible with all email servers
Works for inbound and outbound messages
Is regulatory compliant
6. You will now be able to:
Block personal clouds such as dropbox, evernote and yousendit…
Reduce your exposure to accidental data loss
Facilitate the sending and receiving of files with no practical limitations on size
Be regulatory compliant for e-discovery
Keep users in compliance with corporate policy as it pertains to data handling
Have better control on data usage for mobile devices
Keep your data in your data center where it belongs
7. Optional features:
Packet inspection for Data Loss Prevention
S-MIME and one-time encryption for privacy
Email backup, archive and discovery
8. WHAT'S IN IT FOR YOUR CLIENTS?
A product popular
with clients
because:
It solves a problem
in a very familiar
way – nothing new
to learn
No change to their
email system
They are only charged
if they use it
It is optional – if
they don't use it
nothing changes
It is less expensive
than its
commercial rivals
It is bi-directional
It works on all
devices
9. WHAT'S IN IT FOR YOU?
Their clients like it
Very simple and risk-free to
install
No costs involved – you are only
charged if a client uses it
Very little marketing or selling
involved – just one email
The more it is used, the more
profitable to the HEP
It is less expensive than its
commercial rivals
It is bi-directional
It works on all devices
10. WHAT IS OUR PROPOSAL ?
1. You provide a server resource on
your network and we load
ShrinkMail on it.
• Can be a virtual server
• Not much CPU load
• RAM according to expected volume of
• Simultaneous attachments (say, 8GB)
• Base Storage
• Bandwidth (nothing new here – users are
presumably sending same volumes as
before, but perhaps via a different route
2. Rule are set on email servers for all
users, so that ShrinkMail is
triggered whenever an attachment
larger than the current upper limit is
encountered
3. ShrinkMail as a service is marketed
to all end users if they send any
attachment larger than the upper
limit
If clients send no attachments that large, no change
If clients use ShrinkMail, they are charged in arrears on
actual usage, on a per unique user per month basis (ie
one charge, regardless of volume)
You’re our client – we charge at RRP for total unique
users from all clients on a sliding scale
You are free to charge whatever rate desired to users
We provides a monthly report in Excel format of every
transaction
11. WHAT YOU PROVIDE
Virtual server – not much CPU load, RAM according to expected volume of
simultaneous attachments (say, 8GB)
Base Storage
Bandwidth (nothing new here – users are presumably sending same volumes
as before, but perhaps via a different route
Electricity – one virtual server
Helpdesk – historically, very low volume of calls
Client invoicing – nothing new here, just one more line item
Sales/Marketing – can be a single email announcement
Remote access for Pacifera to the ShrinkMail server
LDAP lookup for user authentication
12. WHAT PACIFERA PROVIDES
Configuration of the ShrinkMail server
ShrinkMail software
24/7 Monitoring of the ShrinkMail server
24/7 Engineering
Monthly reports of all transactions
Monthly invoice to HEP
13. THE NITTY GRITTY
Contract between Pacifera and HEP
Provides for either side to give 30 days' notice
No charge unless ShrinkMail is triggered by a user
14. MISCELLANEOUS
High-Availability ShrinkMail with geo-clustered nodes – add 15%
Potential for very large sent folders
Run Archive on Sent folders
Insist on PassIt for files over (say) 500MB
Storage requirements
If attachments auto-deleted, then 1 month's worth
If Inbound attachments retained, then ?????