Overview of digital collections creation and long term preservation at the National Library of Finland.

1. Long term preservation at The National Library of Finland Esa-pekka Keskitalo, Chief Analyst esa-pekka.keskitalo[at]helsinki.fi Ex Libris Rosetta Charter Customer Advisory Group Kickoff Meeting München, 9 – 10 June, 2010

2. The National Library of Finland Established 1640 Legal depositlibrarysince 1707 Budget: circa 26 millioneuros Staff: circa 280 The largestscientificlibrary in Finland (mainlyphilosophy, history, art, Eastern Europeanstudies) National-levelservices for Finnishlibraries Part of the University of Helsinki http://www.nationallibrary.fi

3. Digital Preservationneeds at the NLF- Born Digital Born-digitallegaldeposits Web Archive In smalleramounts, otherlegaldepositmaterials Born-digitalquasi-legaldeposits Based on contract, deposited at the NLF with the purpose of preservation E.g. soundrecordingsfrom Warner Finland Digital copies of printednewspapersarebeingdiscussed Born-digitalregularcollections Contingencyplans for licenced collections

4. Newspapers Periodicals Monographs Ephemera Digital Preservationneeds at the NLF- DigitizedMaterials

6. collectionspreservation

7. digitization

8. principles of electroniclegaldepositing+ Oursystemsarereliable on the daily basis + There is general awareness of and commitment to preservation + Wehaveimprovedprocesses for bettertrustworthiness

9. Whatwestillneed Deep understanding of ourneed to change A workingrisk management regime Smoothprocessesoverorganization and systemjunctures

10. The National Digital Library http://www.kdk2011.fi/en A common user interface for the information resources of libraries, archives and museums (in operation in 2011). Digitization of the most essential cultural heritage materials of libraries, archives and museums Development of a long-term preservation solution for electronic cultural heritage materials (a detailed plan ready in 2010) Increasingawareness and competence

12. National Library of Finland National Archive Service SpecialLibraries GovernmentalArchives Public Libraries MunicipalArchives Libraries in HE institutions National Digital Library – around700 organizations PrivateArchives SchoolLibraries National AudiovisualArchive National Museum of Finland National Board of Antiquities Finnish National Gallery FinnishMuseum of NaturalHistory OtherMuseums National SpecializedMuseums RegionalMuseums RegionalArtMuseums

13. National Digital Library– National Preservation System Therewillbe a common preservationsystem for digitalculturalheritagematerials in archives, libraries, and museums It is known as the PAS system (frompitkäaikaissäilytys) Materilasmaybedocuments, photos, audiovisualmaterials, multimedia, metadata sets, publications, etc. Passystem is intended to keepdigitalinformationusableover long periods of time, and overobsolesence of hardware, software and fileformats.

14. PAS services PAS services is the ensemble of preservationservicesprovided to archives, museums, and libraries. At the core, therewillbe a system of software and hardware PAS servicesare to becustomer-oriented. Evensmallerorganizationsmustbeable to benefit. PAS servicesinclude Ingest of materials Preservation of them Makingthemavailableagain

15. Whocanparticipate? PAS serviceswillbeaimedprimarily to organizations in the field of the Ministry of Education and Culture. Organizationswillown and be in control of the materials, buttheyoutsource the storing and preservation. Digital materialsmustbeproduced, managed, and exploitedusingacceptedpolicies and methods Need for PAS servicesmayvaryaccording to the resources and readiness of organizations Organizationswillcover the costs of preservation.

16. Timeline Long-termpreservationReport: June, 2010 Pre-Implementationproject: 2011-2014 Implememtationproject: 2015-2016 earliest Pre-implementationprojectwillberunby CSC – IT Centre for Science (http://www.csc.fi)

17. Why common PAS services? Supportedbyriskanalysis Supportedbycost and benefitanalysis Is in accordancewith general principles of government-level ICT architecturestrategies