Project workflow, features, and copyright issues. Presented at Internet Librarian October 24, 2012

1. Robin L. Chandler, Sue Chesley Perry
& Katie Fortney
Internet Librarian October 24, 2012

2. In the Beginning…..

3. Selection for Digitization:
Significance, Format & IP
Assessment

4. Metadata Creation:
Planning for the Crowd
• Name Authority File • Metadata Record

5. GDAO Collections:
Digitized In-House
15,000 Fan-Decorated
Envelopes
10,000 Photos
962 Tickets
900 Posters
316 Audio Recordings
(Interviews and Ads)
190 T-Shirts
160 Fanzine Issues
78 Laminates
50 Fan Art Contributions

7. User Submission Workflow
User
Submission
Publicly
Available, but
visually
distinguished
Users Flag
Inappropriate
Content, and Archivist
Curates
Curated
Objects
Preserved
in Merritt
Digital
Repository
Images
Viewable in
Omeka
standard
image viewer Audio Files Copied to
Kaltura and Embedded
in Omeka

8. UCSC Digitized Items Workflow
CONTENTdm
Metadata
Ingest to
Omeka
Image files
saved to
Shared Drive
Files accessed
by Image
Server
Derivatives
Cached
Imaged Served by
Djatoka
Image "Deep Zoom"
available with Open
Source Seadragon
Audio Files hosted
by Kaltura

9. Features: Map of Shows

10. Features: Milestones

11. Features: Artist and
Photographer Browse

12. Features: Media and Fan Art
Browse

13. Features: Dead News Blog

14. Features: Exhibits

15. Contributions
35 Submissions
• 5 Stories
• 30 Images
(photos, posters, tic
kets)

16. User Curation: Tagging
58 Tags Created
150+ Items Tagged

17. User Curation: Commenting
175+ Comments
~25 Spam and Inappropriate Comments

18. User Curation: Metadata
Correction

19. User Submissions & Copyright

20. Modern Collection = Copyrighted
Collection
(mostly)
Protected by
Copyright
• 15,000 fan envelopes
• 10,000 photographs
• 600 posters
• 200 T-shirts
• 160 periodical issues
• 150 audio recordings*
• fan art
• 50 backstage passes
• 20 album covers
Public Domain
• A few dozen posters
(published w/o
copyright notice pre-
1978/1989)

21. Online Archives of Modern
Materials Need Fair Use
Beebe, Barton. 2008. “An Empirical Study of U.S. Copyright Fair Use
Opinions, 1978-2005.” University of Pennsylvania Law Review 156 (3): 549-624.

22. Fair Use and GDA Materials
Stronger Cases
• Envelopes
• T-Shirts
• Album Covers
• Backstage Passes
• Tickets*
• Photos**
• Posters**
Weaker Cases
• Periodicals
• Documentary-style
video
• Documentary-style
audio

23. Attempts to Locate Rights
Holders
Not Found
No Response
Signed License
Refused

24. Basis for Posting at Launch
Fair Use
Permission: Band's
Deed of Gift
Permission:
Separate Licenses
Public Domain

25. Working with the crowd

26. Resources for Hosting Modern or
User-Submitted Content
• Code of Best Practices in Fair Use for
Academic and Research Libraries:
arl.org/fairuse
• 17 USC § 512 - YouTube uses it, why can't
you?
• If you want to get permission, you can adapt
our license or deed of gift:
http://bit.ly/gdaoforms

27. The Grateful Dead on Haight Street, 1966
Photo by Herb Greene
Thanks!
chandler@ucsc.edu
chesley@ucsc.edu
kfortney@ucsc.edu
http://www.gdao.org