Presentation to accompany a 1 hour session on creating a Data Management Plan - with a focus on the AHRC Technical Plan.

1. JISC KAPTUR project
Data Management Planning
16th January 2013
16th January 2013 Data Management Planning 1

2. Learning Objective Session Outline
10 minutes each section:
• Create a Data 0. Introduction
Management Plan 1. Summary
2. Technical Methodology
3. Support
4. Preservation
5. DMPOnline
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3. 0. Introduction
(10 minutes)
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4. Terminology
• Why VADS and research
data?
• Data Management Plan
• DMP
• Technical Appendix
(AHRC)
• Technical Summary and
Technical Plan (AHRC)
• Visual Arts research data
• Visual Arts research outputs
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5. Why is it essential to manage research data effectively?
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6. Why is it essential to manage research data effectively?
 crucial to research and
innovation
 a fundamental part of
maintaining our continued
success in research
 aid the dissemination of art
and design research,
benefitting all
 because it is required by the
UK Research Councils (£3
billion of funding)
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7. What do the AHRC expect?
• AHRC support for Practice-led research through our Research
Grants – practice-led and applied route (RGPLA)
“We expect all of our research projects to have some form of
documentation of the research process, which usually takes the
form of textual analysis or explanation to support the research’s
position and to demonstrate critical reflection.”
• Professor: ‘some form of’ documentation compared to going on a
walking holiday and suggesting you bring ‘some form of’ shoes.
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8. What do the EPSRC expect?
• Engineering and Physical Sciences Research Council
“EPSRC expects all those it funds to have developed a clear
roadmap to align their policies and processes with EPSRC’s
expectations by 1st May 2012, and to be fully compliant with
these expectations by 1st May 2015.”
• EPSRC expectations
Institutions to make metadata describing the research data
(digital and non-digital) available within 12 months of the data
being generated - with the aim of enabling access to the data
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9. AHRC Technical
Summary
 Required for all AHRC
applications
 One section of the Case
for Support
 For digital and non-digital
outputs
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10. What should go in the Technical Summary?
 Yes digital outputs or  No digital outputs or
technologies technologies
- “provide a brief description of - state that your project will not
the project’s proposed digital use digital outputs or digital
outputs and/or digital technologies*
technologies”
- “complete a Technical Plan” - Technical Plan not required
* “web-pages containing information about the project”, use of “conventional software such as
word processing packages and ICT activities such as email” are not required to be stated in
the Technical Summary and do not require a Technical Plan 10

11. AHRC Technical Plan → Data Management Plan (Learning Objective)
• Separate attachment in Je-S* up to 4 sides of A4 in Arial font no
smaller than size 11
• Section 1: Summary of Digital Outputs and Digital Technologies
• Section 2: Technical Methodology
• Section 3: Technical Support and Relevant Experience
• Section 4: Preservation, Sustainability and Use
* Previously the AHRC Technical Appendix could be entered straight into
Je-S and character limits were specified for each section.
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12. 1: Summary
– What? and How?
– relationship to research
2: Technical Methodology
– 2a: Standards and Formats
– 2b: Hardware and Software
– 2c: Data Acquisition,
Processing, Analysis and
Use → workflow and
project management
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13. 3: Support
– roles and responsibilities
– managing risk
4: Preservation
– 4a: Preserving Your Data
→ for a minimum of 3
years → requires action
– 4b: Ensuring Continued
Access and Use of Your
Digital Outputs → selection
and awareness of costs of
continued access
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14. 1. Summary
(10 minutes)
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15. 1. Summary
• Define the digital outputs and/or digital
technologies that will be used in this
project.
• Why have they been chosen?
• Describe any source data or content.
• How will the outputs be used or the
technologies function?
• How do they relate to the research
questions?
• What type of access is envisaged?
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16. 2. Technical Methodology
(10 minutes)
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17. 2. Technical Methodology
• What file formats will be used and
why? State if different file formats
will be used for dissemination and
preservation.
• What standards will be used by
the project e.g. metadata schema,
controlled vocabulary, Web
standards for website creation?
• Ensure that hardware and
software selected is fit-for-
purpose.
• Outline the project workflow,
including back-up procedures.
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18. 3. Support
(10 minutes)
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19. 3. Support
• Consider project team roles and
technical expertise; outsource
technical support if required or
ensure appropriate training will be
received within the project timescale.
• Consult with the institution's IT
Department prior to the application
being submitted to AHRC to ensure
that appropriate support can be
provided e.g. back-ups, server
space.
• Consider any risks to the project
from lack of technical support.
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20. 4. Preservation
(10 minutes)
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21. 4. Preservation
• "freely available to the research community.“
for a minimum period of three years after the
end of the funding. For "on-line resources
this means keeping the full on-line system
working".
• What impact will your digital outputs have by
being made openly and publicly accessible
online?
• Intellectual Property, copyright, and/or
ethical considerations may define the limits
of sustainability or access.
• How will the resource be supported after the
end of the project funding? Is institutional
support available? Will the content require
updating? Will the technical system require
updating/maintenance/bug fixes? What
16th January 2013 costs are expected?

22. 5. DMPOnline
(10 minutes)
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23. 5. DMPOnline
https://dmponline.dcc.ac.uk/
 free Data Management Planning
tool – login with Athens!
 includes AHRC Technical Plan
as well as many other funder
plans
 share your plans with individuals
or the whole institution
 work with DCC to produce a
custom DMP for your institution
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24. Image Credits
4: Execution in Progress © Toby Simkin Available from Flickr
5: Stock Photo: Golden Egg
6: Vincent Van Gogh, Portrait of Alexander Reid © Culture and Sport Glasgow (Museums)
Available from VADS
9: Detail of fabric manipulation sample, 1970s or 1980s.
© Goldsmiths, University of London. Constance Howard Resource and Research Centre
in Textiles. Available from VADS
11: Lucie Rie, Sheet of sketches from Council of Industrial Design correspondence for
Festival of Britain, 1951. © Mrs. Yvonne Mayer/Crafts Study Centre. Available from
VADS
13: Sonia Boyce, The Audition (contact sheets), one of over 900 photographs taken on 17th
November 1997. © Sonia Boyce. Available from VADS
15: IWMPC poster Reproduced by kind permission of London’s Transport Museum ©
Transport for London (http://www.ltmuseum.co.uk) Available from VADS
17: Super Fashion for Super Heroes, 1966 © London College of Fashion/The Woolmark
Company Available from VADS
19: Photo: MTG
21: Milestone © Public Monuments and Sculpture Association Available from VADS
23: Mike Stubbs, Donut © Mike Stubbs Available from VADS 24

25. Marie-Therese Gramstadt
KAPTUR Project Manager
@MTG_work
mtg@vads.ac.uk
http://www.vads.ac.uk/kaptur
https://kaptur.wordpress.com/
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