This document provides an overview of the main PowerPoint toolbars and how to use them. It discusses the Standard, Formatting, and Drawing toolbars which contain buttons for common tasks like formatting text, inserting objects, and manipulating slides. It also describes how to move, dock, add, and remove toolbars. The document recommends introducing the toolbars to students one at a time to prevent clicking every button and keep them focused. It questions whether introducing the Office Assistant would be beneficial for all students based on their reading level and ability to navigate help files independently.
2. Finding the toolbars
The toolbars contain graphically illustrated buttons that you click
to perform specific tasks in a program. PowerPoint has four main
toolbars, which can help you create your presentations quickly
and easily.
The Standard Toolbar is located at the top of the PowerPoint
window, below the menu bar. It has buttons for common tasks
such as saving, printing, checking spelling, and inserting charts
and tables.
3. The Formatting Toolbar is located just below the standard
toolbar. Most of its buttons are for formatting text. Use these
buttons to change the font type or size, make text bold or italic,
indent text, and insert bullets.
4.
5. The Drawing Toolbar is located at the bottom of the PowerPoint
window. It has tools for drawing shapes, adding lines and curves,
and inserting text boxes and WordArt. It also has buttons for
manipulating and formatting the objects you draw.
6. Moving the toolbars to new locations
All PowerPoint toolbars can be moved or docked to any side of the
PowerPoint window. As well, docked toolbars, including the Standard
Toolbar, the Formatting Toolbar, and the Drawing Toolbar, can be
converted to floating toolbars. A move handle on the left or top of the
toolbar indicate that the toolbar is docked. A title bar indicates that the
toolbar is floating.
Here's how to move one of the toolbars to a new
location:
1. Click the move handle on a docked toolbar, or click the
title bar on a floating toolbar.
2. Holding down the mouse button, drag the toolbar to the
new location.
7. Docking a toolbar
Try docking a toolbar to the top of the PowerPoint window. This
will give you more working area on your PowerPoint window.
1. Click the title bar on the toolbar.
2. Drag the toolbar upwards, until the
toolbar outline snaps into place along the
edge of the program window.
If you see move handles on the toolbar, you know it is
successfully docked.
8. Adding and removing toolbars
PowerPoint has several other toolbars to help you accomplish your
tasks.
The Picture Toolbar has several buttons that are useful when you work
with images. There are buttons for Contrast, Brightness, and Cropping.
This toolbar will automatically appear when you insert clip art or
pictures.
9. The Animation Effects Toolbar has buttons for working with animations,
and the Web Toolbar helps you create presentations on the Internet.
There's also a Reviewing Toolbar, a WordArt Toolbar, and a Control Box
Toolbar. When you're a more advanced user, you may wish to add some of
these toolbars to your PowerPoint window. Let's say you want to add the
animation effects toolbar. Here's what you do:
1. Click the View menu, and then point to Toolbars.
2. In the submenu, click the check box next to
animation effects. An animation effects toolbar
appears in the PowerPoint window.
10. Removing a toolbar
PowerPoint lets you remove toolbars you don't need. Try removing
the animation effects toolbar you just activated.
1. Click the View menu, and then point to Toolbar.
2. In the submenu, click the check box next to
animation effects to deselect it.
The check mark disappears and the animation effects
toolbar is removed from your PowerPoint window.
11. Activating and using the Office Assistant:
The Office Assistant is an animated help system that answers your
questions, and offers tips and helpful suggestions as you work. The
standard Office Assistant character is Mr. Clipart an animated paperclip
but you can change the Office Assistant's character at any time.
To activate the Office Assistant, click the Office Assistant button on the
Standard Toolbar.
12. Or click the Help menu, then click Microsoft PowerPoint Help.
The Office Assistant appears, ready to assist you.
Once the Office Assistant is activated, it "observes" your work and
offers tips or suggestions. A yellow bulb above the Office Assistant
indicates that it has a tip.
13. You can ask the Office Assistant to help you perform tasks in
PowerPoint. Lets say you want to find out how to insert a graphic.
Here's what you do:
1. Click the Office Assistant. A
callout appears, asking you
what you want to do.
14. You can ask the Office Assistant to help you perform tasks in
PowerPoint. Lets say you want to find out how to insert a graphic.
Here's what you do:
2. Type in your request. For
example, type "insert a
graphic". A list of related help
topics will appear.
15. You can ask the Office Assistant to help you perform tasks in
PowerPoint. Lets say you want to find out how to insert a graphic.
Here's what you do:
3. Select a help topic from the list.
(Click See More for more options.)
The help topic is displayed.
16.
17. Using PowerPoint vocabulary
Here are some terms in PowerPoint 97 that are useful to know.
Slide: An individual screen in a slide show.
Presentation File: The file you save to disk that contains all the
slides, speakers notes, handouts, etc. that make up your
presentation.
Object: Any element that appears on a PowerPoint slide, such as
clip art, text, drawings, charts, sounds, and video clips. You can
refer to a clip art object, a text object, a title object, a drawing
object, etc.
18. Slide Show: A series of slides displayed in sequence. A slide show
can be controlled manually or automatically.
Transition: A special effect used to introduce a slide
during a slide show. For example, you can fade in from
black, or dissolve from one slide to another.
19. UNIT 1
Obviously you're a teacher with a pioneering spirit. So, no doubt,
you'll want to teach your students how to create multimedia
presentations using PowerPoint. Before you get your students all
excited about funky animations and nifty sound effects, you'll
have to equip them with a few PowerPoint essentials.
First and foremost, you have to talk the talk. Introduce your
students to PowerPoint vocabulary by doing a live demonstration
of all the different terms you will be using. Explain the difference
between a slide and an object. Show how a transition is a part of
a slide show. And just to make sure everyone is on the same
wavelength, follow-up your demonstration with a worksheet
20. PowerPoint comes with many toolbars-fifteen of them, to be
exact. Don't worry about introducing your students to all of them.
Concentrate on the four main toolbars that appear when you first
open the program.
You might want to consider introducing the toolbars one at a
time. To start, you can hide all of the toolbars. When your
students need to format text or add graphics, show them how to
add the appropriate toolbar and teach them the function of each
button.
The toolbar-by-toolbar approach sounds radical, but what better
way to prevent your students from clicking every button in sight.
Teaching PowerPoint one toolbar at a time also keeps your
students focused and gives you a nice, systematic way of
introducing the program's features and functions.
21. Before you introduce the Office Assistant to your students,
consider whether it will be beneficial to them. Will your students
be able to read and comprehend the words in Office Assistant?
Can they navigate through the Help files without your assistance?
Do you have enough class time to let students explore this
feature? Will your students become as addicted to animating with
the Office Assistant as you are?
Note: If you haven't discovered this yet, hold your mouse over the Office Assistant and click your
"right" mouse button. Choose Animate from the pop-up menu and be prepared for a surprise.
Take the Quick Quiz to test
your knowledge.
23. 1. You know a toolbar is successfully docked when...
a. it moves to the side of the page.
b. it turns a different color.
c. move handles appear on it.
d. a loud whistling sound comes from your computer
speakers.
Click on the correct answer
24. A toolbar is successfully
docked when move handles
appear on it.
25. 2. An individual screen in a slide show is called a(n):
a. object
b. presentation file
c. slide show
d. slide
Click on the correct answer
26. A SLIDE is an individual screen in a slide show.
27. 3. The animated help system that answers questions or offers
suggestions as you work.
a. iRobot
b. Office Assistant
c. Wall-E
d. Mr. Know-it-all
Click on the correct answer
28. The Office Assistant is an animated help system that answers your
questions, and offers tips and helpful suggestions as you work.
29. 4. How many toolbars does PowerPoint offer?
a. too many to count
b. not enough
c. 5
d. 15
Click on the correct answer
31. 5. A special effect used to introduce a slide during a slide show.
a. slide
b. transition
c. object
d. presentation file
Click on the correct answer
32. A TRANSITION is a special effect used to introduce a slide during a
slide show. For example, you can fade in from black, or dissolve
from one slide to another.
