Introduction to Project Management given to VSO Nigeria National Volunteers in Kano in November 2012

1. Sheila Ash
Kano, November 2012
© 2012 Sheila Ash 1

2. 2. Logically
1. Projects
structuring
and Project
your project -
Management
Logframe
3. Scheduling
4. Justifying
your project -
your project
workplan
© 2012 Sheila Ash 2

3.  What is a Project?
 What characteristics do all projects have in
common?
 What is Project Management?
 What skills must a Project Manager possess?
© 2012 Sheila Ash 3

4.  A project is a series of activities aimed at
bringing about clearly specified objectives by
producing a set of precisely defined
deliverables within a defined time period,
within a defined budget and within defined
quality constraints
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5.  5 process groups  9 knowledge areas
◦ Initiating/Defining  Management of
◦ Planning ◦ Scope
◦ Executing ◦ Time
◦ Monitoring + ◦ Cost
Controlling ◦ Quality
◦ Closing ◦ Human Resource
◦ Procurement
◦ Integration
◦ Communications
◦ Risk
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6. Define Plan Implement Close
Risks
Monitor and Control
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7. © 2012 Sheila Ash 12

8.  We contract
A. 1 man to build the walls (3 days)
B. 1 man to put on the roof (3 days)
 The roofer (B) can only start work
after the walls are built
 TOTAL AMOUNT OF WORK: 6 days
 TIME TAKEN: 6 days
 BUT what if we have to complete
the project in 5 days?
© 2012 Sheila Ash 13

9. © 2012 Sheila Ash 14

10.  Need – the problem you are addressing
 Goal/ Purpose/ Objectives
 Outputs/Deliverables
 Outcomes/Impact
 Inputs/Resources
 Risks
 Learnings
 Monitoring & Evaluation
 Sustainability
© 2012 Sheila Ash 15

11.  The wider, longer term development goal.
 The desired state where a needs or problem
no longer exists or is significantly improved .
 The project will contribute towards this long
term impact, but will not achieve it itself.
 This might be a government objective or UN
MDG.
Example:
Decreased incidence and impact of diarrheal diseases
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12.  What change of benefit do we want the
project to achieve?
 Try to include both material benefits and
positive social change in the purpose
statement
 There should be only one.
 If you have >1 purpose, split the project into
2 projects sharing the same goal
Example:
Increased access to, and use of, safe water in the region
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13.  What outputs are needed to achieve the
purpose? i.e what will the project deliver?
 The project team has control over outputs
 Typically 3-6
Example:
Improved sources of safe water
© 2012 Sheila Ash 18

14.  How will we deliver the outputs?
 Likely to be a long list of activities to carry
out
 Activity statement should start with an active
verb
Example:
Upgrade current wells
Construct new wells
© 2012 Sheila Ash 19

15.  Human Resources – Labour, Expert skills
 Monetary Resources - ₦
 Material Resources - Bricks, Cement, Paper,
Pens, Fuel etc
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16. Problem •High infant mortality
Goal •Decreased incidence and impact of diarrheal diseases
Purpose •Increased access to, and use of, safe water in the region
•To improve the quality of the water supply to the community
Objectives •To pipe water into each household
•To equip every household with a latrine
•Improved sources of safe water
Outputs/Deliverables •Improved access to safe water for every household
•Latrines built for every household
•Upgrade current wells
•Construct new wells
•Install piping
Activities •Fit water filters
•Build latrines
•Run a Hygiene campaign
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17. Inputs / Outputs / Impact /
Resources Deliverables Outcomes
Labour 2 existing wells repaired
Every person has better
access to safe water
10 new wells built
Bricks, cement, wood etc
Water pipes reach every
household in community
Pipes, plumbing supplies
etc Latrines built for every
Decreased incidence
household
and impact of diarrheal
diseases in region
Money Hygiene campaign run
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18. Need / • You need to feed your family but
Problem money is scarce and food is expensive
• To reduce expenditure on food by
Purpose growing our own food
• Grow enough / X Kg corn to feed the
Objective family for a year
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19. Inputs / Outputs / Impact /
Resources Deliverables Outcomes
Labour
Harvested crop Family is fed
Fertilizer
Water
Money into
Seed Waste plant
savings to build
material
Money grain store
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