The City of San Angelo Water Utilities department ordered furniture from West Office Supply without following proper approval processes. Over several months from March to August, Water Utilities expanded their order and installation without City Council approval. In October, the City Council member asked for an investigation after West Office Supply had not been paid for five months for the $100,659.58 furniture invoice.

1. City of San Angelo
March 10 Furniture Fiasco July 18
West Office & Additional Water
Water Utilities Utilities furniture
June 22 installed
connect
Main Water
Utility order
installed
March 20
July 31
City Council approves
$230,000 for furniture Water Utilities
May 30 asks West for
Only $14,000 is for $100,659.58
Water Utilities Water Utilities
expands order invoice
May 14 August 29
May 10 West asks about
West acts on
Water Utilities ready initial order invoice payment
to order

2. City of San Angelo
October 16
Furniture Fiasco (cont.) October 2
City Council
West asks why approves
takes 5 months to purchase
be paid for
August 30 furniture
Water Utilities
states payment
would take 1
to 2 weeks October 18
October 2
Paperwork put back City Council
in Water Utilities box member asks for
for proper approval investigation
September 26
process
West Office Supply
asks again about
invoice payment
October 24
Water Utilities
October 2 submits purchase
CFO and Former requisition
September 30
Interim City Manager
Purchasing cites Michael Dane
three major issues identifies need for
with Water Utilities City Council approval
purchase

6. Discussion between Interim City Manager Michael Dane &
Assistant City Manager Elizabeth Grindstaff on City Council Agenda

7. Includes $14,000 in furniture for Water Department

11. $91,500.84 Original quote
$93,357.29 5-11-12 update
$99,353.55 5-30-12 additions
$100, 659.68 Final installation

24. Purchasing Manager

25. Furniture spreadsheet from 10-18-12 e-mail