2. At the end of the course, the student should be able to:
1. Prepare to receive client requirements relating to style,
presentation and storage of technology that are
identified prior to commencing the task.
2. Obtain and check correct operation of equipment and
materials needed for transcription .
Photo taken from: http://www.globalvis.com/services/transcription-servi
3. 1. Client requirements relating to style,
presentation and storage of technology are
identified prior to commencing the task.
2. Equipment and materials needed for
transcription are obtained and checked for correct
operation and safety.
4. • Transcription deals
in the process of
transcription, or
converting voice-
recorded reports as
dictated by
physicians or other
healthcare
professionals, into
text format.
5. • An aging population
• A trend away from handwritten reporting
• Providers’ need for streamlined administrative tasks that
allow for more patient care time
• Perceived greater efficiency
• Ease and speed of dictating versus other methodologies
• Correlation of improved accuracy and legibility to
transcribed reports
• Belief that dictation allows clinicians to document a more
comprehensive report in greater detail
• The need to integrate documentation with the EHR
6. • AHDI—Association for Healthcare Data Integrity
• AHIMA—American Health Information Management
Association
• BESR—Back-end speech recognition; the specific use of
speech recognition technology in an environment where the
recognition process occurs after the completion of dictation by
sending voice files through a server
• CPOE—Computerized physician order entry; a computer
system that allows direct entry of medical orders by the person
with the licensure and privileges to do so
• E-HIM—Electronic health information management
• EHR—Electronic health record
• FESR—Front-end speech recognition; the specific use of
speech recognition technology in an environment where the
recognition process occurs in real time (or near real time) as
dictation takes place
• HIM—Health information management
7. • IT—Information technology
• MT—Medical transcriptionist
• MTIA—Medical Transcription Industry Association
• MTSO—Medical transcription service operator
• NASSCOM—National Association of Software and Services Companies;
the premier organization that represents and sets the tone for public
policy for the Indian software industry
• PACS—Picture archival and communication system; a computer or
network dedicated to the storage, retrieval, distribution and presentation
of medical images
• PDA—Personal digital assistant
• P-HIM—Paper-based health information management
• PHR—Personal health record
• SRT—Speech recognition technology; technology that converts spoken
words to machine-readable input
• TAT—Turnaround time; defined in this paper as the elapsed time from
completion of dictation to the delivery of the transcribed document either
in printed medium or electronically to a repository
8.
9. • Computer and peripherals
• Pedal
• Earphone
• Manuals
• Medical dictionary/books
• Internet
• Drug references
• Audio Files – American/ESL Clinicians
12. • This is necessary to hear
the dictation more clearly
and block out other noises
in the background.
Photo taken from:
http://www.englishstudio-
net.com.ar/2011/05/dont-throw-away-
To connect,
insert the
earphone jack
to the
soundcard’s
line in jack
13. • These transcription foot
controls are for typists who
want to use a computer
controlled player to
transcribe dictations and
other voice recordings.
• These transcription pedals
connect to the computer
using a USB port.
• These foot pedals allow you
to seek through dictations
using your feet, keeping your
hands free to type out the
14. Photo taken from: http://www.startstop.com/powerplay.asp
There are three
pedal controls which
are setup for fast-
forward (right),
play/pause (center)
and rewind (left).
15. • Medical transcription
reference materials are
what make the job as easy
as it is. It is like having all
of the answers you need
right in front of you at all
times.
16. type the link on the
address bar
To browse the internet,
choose from among the
available web browsers.
Internet links:
• www.rxlist.com –
drugs and
pharmaceuticals
• www.google.com –
search engine
• www.steadmans.co
m – medical
terminology
24. • A transcription software
assists in the conversion of
human speech into a text
transcript.
• The primary meaning of
the term "transcription
software" has changed
over time, with the
introduction of new
technologies such as
natural language speech
recognition.
• References also depend
25. Step 1: Download Install File
• To start downloading the
software click on the link
www.nch.com.au/scribe/essetup
.exe
• The following screen may be
displayed when download
begins. We recommend that you
should click Run unless you
want to save the setup file to
your hard drive then choose
Save. (Note: You can skip Step
2 and continue with Step 3 if
you choose Run).
26. • Step 2: Open Setup
File
• If you clicked Run in
Step 1, you may
receive a security
warning, click Run
again if you receive
this warning and go
on to step 2.2.
27. • Step 3: License Terms
& Related Programs
• After you have clicked
run, the Express Scribe
Software License Terms
window will be
displayed as below:
Read the license terms
and if you agree with
them select "I agree
with these terms" and
click Next
28. • After the license
terms appear a
Related Programs
dialog will appear.
If you do not want
to try any of the
related programs
then make sure all
boxes are unticked.
Click Next to finish
the install
30. Refer to the Client
requirements as to the
recommended format
and style of the
transcription output
31. • Medical transcription begins with a
voice file, otherwise known as a
dictation, which most likely came from
the doctor him or herself.
• This file is either recorded on a
cassette tape or onto a digital recorder
where it is then prepared for
transcription.
• During this process, this dictation will
typically be transferred into a high-
quality WAV file for thorough
examination. This computer-based file
allows for repeated playback, without
the worry of losing essential
32. Waveform Audio (.wav)
• Waveform Audio (.wav) is a common file format. Created
by Microsoft and IBM, WAV was one of the first audio file
types developed for the PC. WAV files are defined as
lossless, meaning that files are large and complete;
nothing has been lost. Professionally recorded CDs are
also a lossless audio source.
