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SharePoint 2010

Search Baby Search
Why is Search Important?
 Saves Time (which saves money)
   Average Industry Metric: Up to 25% of an employee’s
    time is spent looking for the same information
      Ouch. So an employee earning $40k a year is costing you
       $10k alone in time lost… multiple that by X and wow!
   And that other metric: Users spend 10% of their time,
    recreating information they can’t find
      Ouch. So that’s another $4k per year for that user, of which
       they are adding to crappy search results (adding to the
       clutter)
How Has Search Improved in 2010?
 Yeesh. How has it not improved?
   Wildcard Search
   Boolean (and/or/not) and Partial Word Search
   Refinement Panel
 More Flavours/Offerings:
   Search Server Express 2010
   SharePoint Server
   Fast Search
Searching vs. Filtering
 Search utilizes content that has been
  ‘crawled/indexed’)
   A search is performed using an input box and a
    button, placement is up to you
 Filtering is breaking down data real-time in a
  list or library
   You filter by using the columns in a list or library,
    by surfacing content on a dashboard or using the
    Filtering web parts (most of which are in the
    Enterprise CAL)
Search is Amazing But…
 There is no excuse for bad placement of data
    Security and sites are valuable
    Exclude content that doesn’t need to be searched
 Don’t simply migrate all your old content into SharePoint
 Site Navigation and Good Dashboard Design orient people
    Search is for finding content
The Line Up
 $ - SharePoint Foundation
   You get what you pay for
 $ - Search Server Express 2010
   You actually get what you don’t pay for…
 $$ - SharePoint Server (Standard and Enterprise)
 $$$$ - SharePoint Fast Search
SharePoint Foundation
You get what you pay for
   You can search within your site collection context
    only
   No Refinements
   No Search Centers or search page customizations
   Limited iFilter capabilities (difficult to implement)
   No Scopes, or sources other than SharePoint
    Content
SharePoint Server (Standard & Enterprise)
 Ability to define scopes, schedules and crawl other content including
  websites, File Shares, etc.
 Easily implement iFilters for PDF and other file types
 The Refinement Panel & Best Bets
 Search Reporting (Emails, etc.)
Search Server Express 2010
 You actually get what you don’t pay for… (thanks Google!)
    Make Foundation *better*
 Ability to define scopes, schedules and crawl other content
  including websites, File Shares, etc.
 Basically, the same search that ships with SharePoint Server –
  but it doesn’t scale the same (or much at all)
SharePoint Fast Search
• Lots of Content (100+ million items)
• Document Previews for .DOCX and .PPTX
3rd Parties
 Surfray Ontollica Search and Preview
The Traditional Home Page
 Content Driven Home Pages are fine but they require:
    Work (to keep them fresh)
    Someone to read them
    Resources (people to populate data, bandwidth to pull new content)
The Search Home Page (BAM!)
SharePoint 2010 Search

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SharePoint 2010 Search

  • 1. Powered by itgroove SharePoint 2010 Search Baby Search
  • 2. Why is Search Important?  Saves Time (which saves money)  Average Industry Metric: Up to 25% of an employee’s time is spent looking for the same information  Ouch. So an employee earning $40k a year is costing you $10k alone in time lost… multiple that by X and wow!  And that other metric: Users spend 10% of their time, recreating information they can’t find  Ouch. So that’s another $4k per year for that user, of which they are adding to crappy search results (adding to the clutter)
  • 3. How Has Search Improved in 2010?  Yeesh. How has it not improved?  Wildcard Search  Boolean (and/or/not) and Partial Word Search  Refinement Panel  More Flavours/Offerings:  Search Server Express 2010  SharePoint Server  Fast Search
  • 4. Searching vs. Filtering  Search utilizes content that has been ‘crawled/indexed’)  A search is performed using an input box and a button, placement is up to you  Filtering is breaking down data real-time in a list or library  You filter by using the columns in a list or library, by surfacing content on a dashboard or using the Filtering web parts (most of which are in the Enterprise CAL)
  • 5. Search is Amazing But…  There is no excuse for bad placement of data  Security and sites are valuable  Exclude content that doesn’t need to be searched  Don’t simply migrate all your old content into SharePoint  Site Navigation and Good Dashboard Design orient people  Search is for finding content
  • 6. The Line Up  $ - SharePoint Foundation  You get what you pay for  $ - Search Server Express 2010  You actually get what you don’t pay for…  $$ - SharePoint Server (Standard and Enterprise)  $$$$ - SharePoint Fast Search
  • 7. SharePoint Foundation You get what you pay for  You can search within your site collection context only  No Refinements  No Search Centers or search page customizations  Limited iFilter capabilities (difficult to implement)  No Scopes, or sources other than SharePoint Content
  • 8. SharePoint Server (Standard & Enterprise)  Ability to define scopes, schedules and crawl other content including websites, File Shares, etc.  Easily implement iFilters for PDF and other file types  The Refinement Panel & Best Bets  Search Reporting (Emails, etc.)
  • 9. Search Server Express 2010  You actually get what you don’t pay for… (thanks Google!)  Make Foundation *better*  Ability to define scopes, schedules and crawl other content including websites, File Shares, etc.  Basically, the same search that ships with SharePoint Server – but it doesn’t scale the same (or much at all)
  • 10. SharePoint Fast Search • Lots of Content (100+ million items) • Document Previews for .DOCX and .PPTX
  • 11. 3rd Parties  Surfray Ontollica Search and Preview
  • 12. The Traditional Home Page  Content Driven Home Pages are fine but they require:  Work (to keep them fresh)  Someone to read them  Resources (people to populate data, bandwidth to pull new content)
  • 13. The Search Home Page (BAM!)