Presentation of the Municipal and state archives of Vienna by Brigitte Rigele at the workshop "Österreichische Archive in Europa", 17th & 18th of October 2012 in the Austrian State Archives in Vienna
2. Historical development
„ Diesen Brief soll man hüten wie Gold!“ 1312
Holdings since the Middle Ages
Archive constituted 1863
Departement 1889, Provincial archive 1922
Change from administration to cultur 1939
MA 8 - Wiener Stadt- und Landesarchiv 1973
www.archiv.wien.at
3. Staff
Archivists Librarians Bookbinder
Cameraman Cartographer
Conservator Political scientists
Historians Staff for administrative
service
www.archiv.wien.at
5. Das Archiv im Gasometer D
• 6 Archivgeschosse
• Gesamtfläche ca. 16.000 m²
• Depotfläche ca. 10.000 m²
• 17 Depoträume
www.archiv.wien.at
6. Facilities
• Publik sector:
• Exhibition room
•researchroom (42 workstations)
• lecture hall for 130 persons
• Tecnical facilities:
• delivery service
• Storage for contaminated materials
• Restoration workshop
• digitisation facilities
www.archiv.wien.at
7. We are the archive for
• Political bodies
• Vienna City administration
• enterprises
• Federal authorities operating in Vienna
• Private institutions
• Privat persons
www.archiv.wien.at
8. Our Holdings
More than 50 Kilometers of shelves
charters
records
books
manuscripts
maps
fotos; films
electronical records
www.archiv.wien.at
9. Our Holdings
M u n ic i p a l a n d s t a t e a r c h i v e s
M u n ic ip ia l s ta te C o lle c t io n s
www.archiv.wien.at
10. M u n ic i p i a l a n d s t a t e a r c h i v e s
M u n ic ip a l s t a te c o lle c t io n s
S t ä d t is c h e Ä m t e r P a t r im o n i a l h e r r s c h a f t e n H a u p t a r c h iv
H i s t o r i s c h e R e g is t r a t u r e n S t a a t lic h e V e r w a lt u n g K a r t o g r a p h is c h e
S a m m lu n g
M a g is t r a t s d e p a r t e m e n t s S t a a t lic h e G e r ic h te F o t o s a m m lu n g
u n d M a g is tr a t s a b t e ilu n g e n
M a g is tr a t is c h e S t a a t lic h e A n s ta lt e n H a n d s c h r ift e n
B e z ir k s ä m t e r u n d U n te rn e h m u n g e n
L e it e n d e Ä m t e r P o liz e i N a c h lä s s e
u n d B e h ö rd e n
V e rtre tu n g s k ö r p e r K o n f e s s io n e lle B e h ö r d e n P a te n te
u n d A n s t a lt e n
S t ä d t is c h e A n s ta lt e n P o lit is c h e P a r t e ie n B io g r a p h . - G e n e a lo g .
und Fonds S a m m lu n g
S tä d t. U n te rn e h m u n g e n In n u n g e n u n d A d re s s e n
H a n d e ls g re m ie n
E h e m . G e m e in d e n P r iv a t e I n s tit u t io n e n A u to g r a p h e n
A lt m a t r ik e n R e c h t s a n w a lts k a m m e r B io g r a p h is c h e S a m m lu n g
Ä rz te k a m m e r u n d D o k u m e n ta t io n
T o p o g r a p h . S a m m lu n g
u n d D o k u m e n ta t io n
H is t o r is c h e K o m m is s io n
www.archiv.wien.at
11. Records on people in Vienna
• Online databases
• How to find birth, marriage, death
certification
• How to find coroner records
• How to find probate records
• How to find an adress
www.archiv.wien.at
12. When / where …
*≈ born
baptized
∞ married
∞ divorced
† died
burried
www.archiv.wien.at
13. Principles of Organisation
Basic rule:
• Provenance
• If possible the files are kept in the same
order as on the point of origin
www.archiv.wien.at
14. Our main tasks
• Allocation of duties
– Vienna archives law 2000
– Indexing of municipal council
and regional parliament
– Historical atlas
– Historical commission
– Specialised library
www.archiv.wien.at
15. Our main tasks:
• Appraise
• conserve
• To get available
... records
of the Province and the municipal of Vienna and of
federals authorities operating in Vienna (mainly the
courts of law)
www.archiv.wien.at
The holdings of the Archives go back to the 13.th century. On the reverse side of a document we found the sentence: This letter has to be guarded like gold It is one of the oldest evidences for the well known value of a document in Vienna, always protected in the townhall of Vienna. In 1863 the archive was seperated from the registration an in 1889 The modern City archives was founded as an institution. Since 1920/1922 , when the City of Vienna also became a province of Austria (Bundesland) with ist own legislation, it got also the function of state archives (Landesarchiv).
57 persons at the moment; 12 archivists, further on 2 librarians, a cameramann who looks after our more than 700 films from 1905 to 2010, Political scientists for the documentation of theVienna city council and the regional parlament. A lot of staff to fetch and bring back the documents in the depository, we have about 36,000 movements of documents every year.
The Gasometer – the 4 gasometers were built 1896 and they were in use till 1984. Look over the roofs, 8 floors of appartements, no possibility to enter the roof, they want to save their privacy
Decicion of the Municipal council 1998, violett floots belong to the archives Übersiedlung 2000/2001 Architekt: Clemens Holzbauer 21. Mill Euro Space for about 8- 10 years -
I want to give you a small summary over our facilities: you can see them tomorrow on your tour in the archives Back a lorry against a platform forestage (Hebebühne) Expertise how to handle the materials
Mayor and governor of vienna; eight administrative groups; city councillors; Chief executive office/MD; Municipal departements, special assignements; municipal district offices Enterprises: cemeteries, Wienkanal, Gas company, electric company and so on. Nachlass: estates, collections, most of all scientist, politicians, architects and viennese families (Felder, Hugo Breitner, Karl Seitz, Theodor Körner)
Magistratsabteilungen: MA 8; MA 35;
Geschäftseinteilung
Electronic ordering system We have switched to electronic ordering. Orders can be completed from any computer station. This makes ordering more efficient while supporting a data base of user data which provides the Archives with precise information on what is used, the frequency of use, the number of users and what days they attend. Telephone and personal inquiries are also registered this way. First enlightening assessments found that most users visit the Archives for legal information and more than 53 % do not return for more information. A mere 7.9 % return more than six times. This kind of user structure requires a good deal of consultation facilities. There has been a marked increase in the number of written requests, especially via e-mail. At the moment we don’t demand fees for research work, but we are thinking about it.