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Reviewing requirements
1.
Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 1© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. © Copyright IBM Corporation 2013 Reviewing requirements Contents Module overview -2 Preparing a review -3 Reviews -4 Why use reviews? -5 Reviews and approvals -6 Types of reviews -7 Reviewer roles -8 Review lifecycle states -9 Creating a review from a collection -10 Creating a review of individual artifacts -12 Completing a review -13 Open reviews -14 Completing a review -15 Monitoring a review -19 Finalizing a review -20 Review of a module -21 Lab : Conducting a review -22 Review -23 Module summary -24
2.
Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 2© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 2 © Copyright IBM Corporation 2013 Module overview After you complete this module, you should be able to do these tasks : Prepare a requirements review. Complete a requirements review.
3.
Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 3© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 3 © Copyright IBM Corporation 2013 Topics > = Current topic > Preparing a review Completing a review
4.
Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 4© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 4 © Copyright IBM Corporation 2013 Reviews When you are ready for team members to review requirement artifacts, you can create a review. In reviews, team members review requirement artifacts, record comments about them, and approve or disapprove them within the context of the project. A review can contain individual artifacts or can be based on a collection. You can add team members to reviews, assign them specific roles, and set up automatic email notifications.
5.
Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 5© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 5 © Copyright IBM Corporation 2013 Why use reviews? 0 20 40 60 80 100 120 R equirem entsD esign C ode Test O perations Rework can consume 30-50% of development costs. Requirement errors account for 70- 85% of rework costs. Preventing requirement errors and catching them early can greatly reduce rework. Wiegers, 2003. Relative Cost to Correct a Defect See also: Lindner, Richard J. & Tudahl, D. "Software Development at a Baldrige Winner,“ Proceedings of ELECTRO `94, Boston, Massachusetts, May 12, 1994, pp. 167-180.
6.
Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 6© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 6 © Copyright IBM Corporation 2013 Reviews and approvals Generally, a review and approval process includes these steps: Presenting and making the information available Defining the review criteria Reviewing or inspecting the requirement artifacts Collecting comments and feedback for improvement Gaining acceptance of the requirements Getting formal sign-off for the requirements, if required Generate review documents only in these circumstances: • When there is value to both the stakeholders and development team • When your organizational process requires them; for example, for archival purposes or for using your organization’s content-management system and approval process • When other parties who do not have access to the project area need information • For contractual purposes With the Requirements Management (RM) application, teams can reduce their dependence on large specification documents.
7.
Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 7© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 7 © Copyright IBM Corporation 2013 Types of reviews Type Description When to use Formal Reviewers see versions of artifacts that were current when the review was created Artifacts are in flux and you want controlled reviews on static versions You need specific versions of artifacts to be approved Informal Reviewers see the latest version of the artifacts when they start the review Artifacts are not changing You do not need specific versions to be approved Use informal reviews to provide feedback when team members are jointly authoring requirements. In a formal review, the version of embedded artifacts is "frozen" in the artifacts that are in the review.
8.
Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 8© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 8 © Copyright IBM Corporation 2013 Reviewer roles The review creator adds team members to the review and assigns a role to each reviewer. Role Required action Approver Must approve, disapprove, or abstain from reviewing each artifact in the review for the review to move forward. Reviewer Must review or abstain from reviewing each artifact in the review for the review to move forward. Optional reviewer Optionally review or abstain from reviewing the artifacts. The review moves forward even if optional reviewers do not respond.
9.
Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 9© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 9 © Copyright IBM Corporation 2013 Review lifecycle states State Description Draft The initial state of the review as it is being created. In progress The state of the review after the creator starts the review. Participants are notified. Paused The review creator can pause the review to add participants or roles, or to change artifacts. Reviewed Reviewers have marked the review as complete. Finalized All required reviewers have marked the review complete, and the review creator has clicked Finalize Review. The review can move through these states.
10.
Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 10© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 10 © Copyright IBM Corporation 2013 Creating a review from a collection From the edit menu of a collection , select Create Review from Collection. Name the review, select the review type, and click OK.
11.
Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 11© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 11 © Copyright IBM Corporation 2013 Creating a review from a collection (continued) Indicate a due date and include instructions to reviewers. Add participants and assign roles. Optional: Send email notifications to participants. Add or remove artifacts. When you are finished creating the review , save it. Click Start Review to begin the review. Optional: To send a review request, select one or more participants, and click Send Email. The email addresses of the selected users are added to the recipients list of the new email message. Add text as required in your email program, and then send the message. When you are finished setting up the review , save it. The review is in draft state until you click Start Review.
12.
Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 12© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 12 © Copyright IBM Corporation 2013 Creating a review of individual artifacts Create a review of individual artifacts from the Artifacts page, from the Artifact editor, or from the right sidebar. You can create reviews on individual artifacts or include several individual artifacts in a review. You can create a review in these ways: •On the Artifacts page, select the artifact or artifacts to include in the review, and then select Create Review Containing Artifact from the edit menu. •From an artifact that is open in the Artifact editor, click the Create Review icon. •From the Reviews sidebar in an open artifact.
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Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 13© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 13 © Copyright IBM Corporation 2013 Topics > = Current topic Preparing a review >Completing a review
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Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 14© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 14 © Copyright IBM Corporation 2013 Open reviews You can see active reviews in the Reviews widget on the project dashboard or in the Reviews section of the right sidebar. Click the review to open it. If you have the Reviews widget on your dashboard, you can see your active reviews in that widget. You can also see your active reviews listed in the Reviews section of the right sidebar. Click the Show my active reviews icon. To open a review and begin the review process, click the title of the review from either the dashboard or the sidebar.
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Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 15© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 15 © Copyright IBM Corporation 2013 Completing a review Participants in the reviewer role have the option to click Reviewed or Abstain for each artifact .
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Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 16© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 16 © Copyright IBM Corporation 2013 Completing a review (continued) Participants in the approver role have the option to Approve, Disapprove, or Abstain each artifact. You can click Approve, Disapprove, or Abstain for an artifact from this screen or click the artifact to open it and review its contents. Review each artifact in the review. From this page, you can click Approve, Disapprove, or Abstain for each artifact To open an artifact, click its name. If you select the check box at the beginning of the table to select all artifacts, only the artifacts that are listed on the page are selected. If additional artifacts are on subsequent pages, you must repeat this step on each page.
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Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 17© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 17 © Copyright IBM Corporation 2013 Completing a review (continued) When the artifact is open, you can add comments. Navigate back to the review.
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Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 18© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 18 © Copyright IBM Corporation 2013 Completing a review (continued) When you are finished with the review, click Done. After you click Done, you cannot make further changes. You must mark the review as done when you are finished. After you mark the review as done, you cannot make additional changes. The status bar at the bottom of the page indicates the overall status of the review.
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Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 19© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 19 © Copyright IBM Corporation 2013 Monitoring a review Team members can monitor the progress of the review. The review creator and other team members can monitor the progress of a review.
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Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 20© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 20 © Copyright IBM Corporation 2013 Finalizing a review After all of the participants have clicked Done, click Finalize Review. The review creator finalizes the review after all of the participants are done. When the review is finalized, it cannot be modified. If a reviewer does not finish a review, the review creator might need to select all of the artifacts that are not marked as done and change their status to done before finalizing the review.
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Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 21© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 21 © Copyright IBM Corporation 2013 Reviewing a module Placing a module under review places only one artifact in review: the module. •A formal review baselines all of the artifacts within it. •An informal review allows the artifacts to be edited .
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Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 22© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 22 © Copyright IBM Corporation 2013 Lab: Conducting a review After you finish this lab, you should be able to do these tasks: Create a formal review from a collection Log in as review approver, and complete a review Log in as review creator, and finalize a review
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Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 23© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 23 © Copyright IBM Corporation 2013 Review What are the two types of reviews that you can create? When would you use one type versus the other? What participant roles are available for reviews and what are their required actions?
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Essentials of IBM®
Rational® DOORS Next Generation V4.01 Reviewing requirements 24© Copyright IBM Corporation 2013 Course materials may not be reproduced in whole or in part without the prior written permission of IBM. 24 © Copyright IBM Corporation 2013 Module summary In this module, you learned how to do these tasks : Prepare a requirements review Complete a requirements review