This document summarizes the objectives and tasks of the SEA1 work package for the EINS project. The work package aims to facilitate collaboration within the project through various online tools and channels. It will create a collaboration platform using Google Apps to share documents, maintain mailing lists and calendars. It will also develop an institutional website and use social media to disseminate information about the project's activities and engage relevant communities. The work package will focus on setting up these online resources in the first year and ensuring ongoing maintenance and evaluation.

1. SEA1 e-Presence, Dissemination and
Awareness Raising and Electronic Tools
Kick-off Meeting
Brussels, 21-22 December 2011
Cristobal Cobo & Oxford Internet Institute (OXF)
Name of Speaker & Affiliation (Acronym)
Network of
FP7-ICT-2011.1.6-288021 EINS Excellence in
Internet Science

2. WP Objectives
 SEA1 aims to facilitate virtual distributed
collaboration to support the implementation
of the EINS activities.
 Create different channels to provide public
and updated information related to the on
going activities developed within the NoE.
 Implement a proactive strategy to engage
with different communities and
stakeholders relevant for project.
EINS Kick-off Meeting Brussels, December 21-22, 2011

3. WP Tasks
Task S1.1 Collaboration platform (OXF,
CNR, UNIBO, CERTH, SIGMA)
Task S1.2 Dissemination and the public
relations of the NoE (OXF, CNR, UNIBO,
CERTH, SIGMA)
EINS Kick-off Meeting Brussels, December 21-22, 2011

4. WP Detailed Workplan (I)
 Level 1: Internal Information:
Collaborative environment, used exclusively
for the members (authentication required
mailing list, calendars; documents, etc.).
Work packages leaders will be able to
administrate their mailing list groups.
Google Apps https://www.google.com/a/cpanel/internet-science.eu
EINS Kick-off Meeting Brussels, December 21-22, 2011

5. WP Detailed Workplan (II)
 Level 2- Institutional website:
 Public and updated information related to
the on going activities developed within the
NoE.
 Thematic blogs created per each JRA, SEA,
news, events, publications.
http://www.internet-science.eu/
EINS Kick-off Meeting Brussels, December 21-22, 2011

6. WP Detailed Workplan (III)
 Level 3- Proactive Communication:
 Information and events are actively
disseminated (social networks tools) with
different communities.
 Contents are exported toward
complementary online platforms (app on
mobile devices) and mass media.
LinkedIn, Twitter, Academia edu, etc.
EINS Kick-off Meeting Brussels, December 21-22, 2011

7. EINS platform
Backend Google Drupal - Private Drupal – Public
Apps services • Editing your public • Public information
• Groups / Mailing profile about the project
Lists • Blogging (group • Member Directory
• Docs blogs etc) of public profiles
• Calendaring • Documentation of • RSS feeds
Services (Help & • Group blogs
FAQ) • Partners
• Deliverables
Repository
• Contact information
Brussels, December 21-22, 2011

8. < Not logged in Public Information:
About
JRA, SEA, IA
description
Partners Institutions
Members Profile
Working Groups
blogs
Events
Deliverables
Contacts
www.internet-
science.eu
@i_scienceEU
Brussels, December 21-22, 2011

9. < Logged in
Logged in permission:
Edit your profile (!)
Add blogs entries (!)
Administrator Create new
Email set up users or groups
Calendaring Working Update group
Shared Docs Group Leader memberships
Add external users
Groups (Mailing list) (mailing-docs.)
Accounts & Access EINS Create docs and
members share them
E-mails
www.google.com/a/cpanel/internet-science.eu
Brussels, December 21-22, 2011

10. WP Action List for the 1st Year
Dec. January February->
2011
-Beta website release. -Official website release. - Tighter integration
-Contents from proposal.
-Registration form for (Drupal & Google Apps).
-Account creation to
Working Groups Leaders EINS members - Evaluation of the platform.
(personal or internet-science.eu). - Exploration of other tool
-Set up Google Apps. &
mailing list. -WP start using Google (i.e. mobile apps or multimedia
-Creation of Twitter and Apps. & mailing list. resources., web conference)
Linkedin Groups. -Distributed production of - Periodical website reports.
contents (WP).
-Collective use of social
Tools (Twitter & Linkedin).
Task S1.2 (Dissemination)
TS1 Set up, improve and
Dissemination to strategic groups
update the collaboration
and communities.
platform
Promote open–ended participation.
{website-Google Apps}
Brussels, December 21-22, 2011

11. Interdependencies with other WPs
 Distributed creation of contents is
essential for the success of the
dissemination.
 WP leaders will have autonomy to
administrate their groups (JRAs, IA, SEA).
 Close liaison with the other “dissemination
and impact” WP (SEA3, Dissemination and Cooperation…
and SEA4, Organisation of call for proposals).
EINS Kick-off Meeting Brussels, December 21-22, 2011

12. WP Impact
 The goal of this WP is to enhance
interaction and the sharing of experience
and resources. The dissemination strategy
will offer added value both for the internal
community of this Network of Excellence
and other sectors of the society who are
interested in Internet Science.
 The platform will facilitate the exchange of
ideas and the networking with different
communities interested in the creation of
an Internet Science.
EINS Kick-off Meeting Brussels, December 21-22, 2011

13. Issues to be discussed and decided
 Don’t forget to register in the EINS platform!
www.internet-science.eu/registration
 Active and distributed updating of contents
based on JRAs and other activities.
 Feedback or ideas:
admin@internet-science.eu
cristobal.cobo@internet-science.eu
EINS Kick-off Meeting Brussels, December 21-22, 2011

14. EINS Kick-off Meeting Brussels, December 21-22, 2011

15. Internet-science.eu Other Registered
Account
Groups / Mailing Lists – groups.internet-science.eu
Send & Receive Email to Groups Yes Yes
Access Groups web archive Yes Yes
Manage their group preferences Yes Yes
Administer groups Yes (group leaders) No
Shared Docs – docs.internet-science.eu
Access Shared collection Yes Yes *
Create, Edit and Upload/Share Yes Yes
Calendaring – diary.internet-science.eu
Edit public calendar Yes * Yes *
Email – mail.internet-science.eu
Have firstname.lastname@ Yes No
Google Apps Administration
Administer User accounts / Domain level Yes No
Google Apps Settings
Brussels, December 21-22, 2011

16. 4 potential account types
 joebloggs@gmail.com
standard Google Account
(https://accounts.google.com/SignUp)
 joebloggs@company.com
Not associated with any Google Account
 joebloggs@company.com
This email registered as a Google Account
(https://accounts.google.com/NewAccount)
 joebloggs@company.com
company.com is a Google Apps registered
Domain
Brussels, December 21-22, 2011

17. Account Creation Workflow
 If you need to administer groups, users,
change permissions on behalf of a group
leader, require a @internet-science.eu
email, you will need an internet-science.eu
Google Apps Account.
 If you just require access to the Groups,
Docs, and the Drupal installation you may
use your existing Google Account, however,
you will need to be implicitly added to each
service as required.
Brussels, December 21-22, 2011