PowerPoint Lesson 20

1. Key Applications Module
Lesson 20 — Enhancing Presentations
with Multimedia Effects
Computer Literacy BASICS

2. Objectives
 Add information to a slide.
 Format text.
 Insert pictures and other graphics.
 Change the slide layout.
 Use Slide Masters.
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3. Objectives (cont.)
 Create transitions between slides.
 Change the order of slides in a presentation.
 Print handouts and notes to accompany a
slide show.
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4. Vocabulary
 Clip Organizer
 Exit effect
 Slide Master
 Transitions
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5. Adding Information to a Slide
 To add text to a slide or to edit the text on a
slide, it must be displayed in Normal view.
 If the slide contains a text placeholder, just
click in the placeholder and begin keying.
– You can type titles, subtitles, and body text in
placeholders.
– You also can resize the placeholders, move
them to another position in the slide, and add
formatting to the text. Computer Literacy
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6. Text Boxes
 Use the Text Box command on the Insert
menu to add a text box.
 Text boxes allow you to place text anywhere
on a slide, even outside a placeholder.
 You can add a border, fill, shadow, or three-
dimensional (3-D) effect to a text box.
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7. AutoShapes and Word Art
 You can use AutoShapes, such as callout
balloons and block arrows, to emphasize text.
– When you enter text in an AutoShape, the text
is attached to the shape and moves with it.
 Use WordArt to create ornamental text effects.
– With WordArt, you can stretch, curve, and
rotate your text to add even more elaborate
effects.
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8. Editing Text in a Slide
 To edit text in a placeholder:
– Position the insertion point where you want
to change the text.
– Make your changes.
 The contents in the Outline pane are
automatically updated when you add and
edit text in the Slide pane.
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9. Formatting Text
 When you use a design template, the format of
the text on a slide is predetermined, but you
can change any formatting.
 Use the Formatting toolbar or Font dialog box
to change the font, font size, and attributes
such as bold, italic, and underline.
 You can apply other attributes, such as color,
shadow, superscript, and others, in the Font
dialog box. Computer Literacy
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10. The Font Dialog Box
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11. Selecting Text
 To modify text appearance, you must first
select it.
 You can select a single character, a word,
a sentence, a paragraph, a block of text, or
a list.
 Once you select text, you can delete it,
replace it, change its appearance, move it,
copy it, and so on.
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12. Ways to Select Text in a Slide
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13. Type Styles on Slides
 Using too many fonts or too many different formats
can make the text harder to read.
 Serif typefaces (such as Times Roman) have
embellishments or curls at the ends of the letters.
– Serif typefaces are easiest to read and should be used
when there are many words on a screen.
 Sans serif typefaces (such as Arial) have plain
strokes with clear and simple curves.
– Sans serif typefaces are usually heavier and bolder and
are appropriate for titles and subtitles.
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14. Adjust Font Size to Fit a Slide
 To quickly increase the font size to the next
increment in the Font Size box, select the
text and press Ctrl + ] (closing square
bracket).
 Press Ctrl + [ (opening square bracket) to
decrease the font size to the previous
increment.
– Continue pressing the keys for additional
increases. Computer Literacy
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15. Graphics
 Clip art and graphic objects can be added to
your slides to add visual appeal.
 Pictures can be inserted from the Clip
Organizer.
 When you insert and select a clip art object,
sizing handles appear around the object to
resize it.
 You can also drag the border of the picture to
move it around on the slide. Computer Literacy
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16. Inserting a Graphic
 The icons in a graphic
placeholder allow you to
insert tables, charts, clip
art, pictures, media clips,
diagrams, and organiza-
tional charts.
 Click an icon to open a
dialog box to insert the
graphic type of your
choice.
Graphic placeholder Computer Literacy
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17. Inserting Clip Art
 Click the Insert Clip Art
icon in a graphic
placeholder to open the
Select Picture dialog box.
 Click in the Search text
box, key a word to
search, and click Go.
 Click any thumbnail
image to insert it on your
slide.
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18. Changing Slide Layouts
 You can change or add a slide layout in Normal
view.
 Select Slide Layout on the Format menu to open
the Slide Layout task pane.
 There are four categories of slide layouts:
– Text layouts
– Content layouts
– Text and Content layouts
– Other layouts Computer Literacy
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19. The Slide Layout Task Pane
 The default layout when you add a
new slide to a presentation includes
placeholders for a title and text.
 You can select any slide layout to
apply to a slide by selecting the slide
in Normal view and then selecting the
layout you want to apply from the
Slide Layout task pane.
 Your content and formatting remain
and only the layout of the slide will
change. Computer Literacy
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20. Slide Masters
 A Slide Master is an element of the design
template that stores information about the
template.
 A Slide Master is automatically provided with
every design template in PowerPoint.
 You can keep formats, such as font styles and
background design, in a Slide Master.
 You can also add text or insert graphics that
will appear on every page. Computer Literacy
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21. View and Change a Slide Master
 To view a Slide Master, open the View menu,
click Master, and then select Slide Master from
the submenu.
 You can make formatting changes to a Slide
Master just as you would to any slide.
– The only text that should be entered on the Slide
Master is in the Header and Footer dialog box.
– Actual slide text, such as text, titles, and lists,
must be typed on individual slides in Normal view.
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22. Transitions
 Slidetransitions determine how the display
changes from slide to slide.
– You can make the current slide fade away
before the next one appears.
– You can have slides automatically advance
after a specified time period.
– You can play a sound effect as the slide
appears.
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23. Transitions (cont.)
 Transitions can be applied to single slides or
to all slides.
 Use the Slide Transition task pane to add
transitions.
– Open the Slide Transition task pane from the
Slide Show menu.
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24. Animation Effects
 You can apply animation effects, such as
exit effects, entrance effects, and emphasis
effects, to one slide or to an entire slide
show.
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25. Animation Effects (cont.)
 To add animation effects:
– In Normal view, open the Slide Show menu
and choose Custom Animation.
– Click the Add Effect button in the Custom
Animation pane to select a type of animation
and then select an effect from the submenu
that displays.
– Or select the More Effects option to open an
effect dialog box.
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26. The Add Exit Effect Dialog Box
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27. Reordering Slides
 Youcan rearrange one or more slides by
using drag-and-drop editing or the cut and
paste method.
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28. Reordering Slides (cont.)
 It is easier to use drag-and-drop editing in Slide
Sorter view, with all the slides in one screen, but
you can also rearrange slides in the Outline pane
in Normal view.
– Select the slide you want to move and then drag the
slide to the new location.
– The insertion point will be displayed as a long
vertical line between the two slides.
– When you release the mouse button, the slide will
be repositioned at the new location of the insertion
point. Computer Literacy
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29. Slide Sorter View
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30. Printing a Presentation
 There are several ways you can print a
PowerPoint presentation:
– Print individual slides.
– Print the slide show outline.
– Print handouts.
– Print speaker’s notes.
 You can use PowerPoint’s Help feature to learn
more about how to print a specific element of a
presentation.
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31. Printing Handouts
To print handouts for a presentation:
 Open the File menu and click Print Preview.
 Click the down arrow in the Print What text box to
see the options available.
 Select one of the Handouts options from the list.
 Click the Print button in the Print Preview window to
print the handouts.
– You can change the print options, such as the range of
pages to print, color or grayscale, and number of copies, in
the Print dialog box. Computer Literacy
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32. Summary
 To add or edit text, a slide must be displayed
in Normal view. When you add text or edit
text, the slide contents are automatically
updated in the Outline pane.
 If you want to change the way text looks on a
slide, you can select the text and apply
different formats. For example, you can
change the font style, font size, and font
color. Computer Literacy
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33. Summary (cont.)
 Pictures help to clarify the message of your
presentation. Graphics can make your audience
remember your message, and PowerPoint
makes it easy for you to add a picture to a slide.
 At any time in the process of creating a
presentation, you can change the layout of one
or all the slides in the presentation by selecting
a new slide layout in the Slide Layout task pane.
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34. Summary (con.)
A Slide Master is part of a design template
and is used to make uniform changes to slide
characteristics, such as background color
and font, or to add repeated text or graphics
to all slides in a presentation.
 The slide transition affects how each new
slide appears. You can apply transition
settings to a single slide or to all the slides in
the presentation. Computer Literacy
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35. Summary (cont.)
 PowerPoint provides special effects that can
enhance how a slide opens or closes or add
emphasis, animation, or sound.
 You can use drag-and-drop editing to quickly
change the order of slides in a presentation in
Slide Sorter view.
 PowerPoint provides several options for printing
a presentation, including handouts, notes pages,
and an outline of the slide show content.
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