This document provides information for parents about an upcoming school trip to France. It outlines key details such as staffing, travel arrangements, activities, accommodations, clothing recommendations, medical forms, and behavior expectations. Parents are thanked for meeting payment deadlines. Specific staff members are named as trip leaders and deputies. Travel will be via coach and ferry. Passports and medical insurance are discussed. The itinerary provides details of activities and visits each day. Room groupings try to accommodate friend requests. Consent forms must be returned by a deadline for students to participate.

1. Parents Information Evening
11th September 2013

2.  Staffing
 The itinerary
 Travel Information
 Chateau Layout
 Groups and room
Allocations
 Clothing and Equipment
 Medical forms &
medicines
 Spending money &
gadgets
 Communication
 Consent forms
 Behaviour expectations

3.  Before we start we
would like to say a big
THANK YOU for
keeping to the
payment schedule.
All payments have
now been made.

4. Mr Livesey ( Trip Leader)
Mrs Randles ( Deputy Trip Leader)
Mrs Davidson
Mrs Turner
At the castle
There will be staff on duty 24hr a
day .
Specific staff will be allocated to
look after our group throughout our
visit. Currently we are the only
group on site during this week.
during Outdoor and Adventure
activities each group will not
exceed 12 and each will have a
specifically trained member of staff
for that activity.

5. All those who said their children had a
UK passport will have to use them.
I will collect them in on the morning of
departure.
Whilst travelling I will look after each
passport. Upon arrival at the castle
they will be stored in a secure
location.
Those that applied for and filled in
the forms for the collective passport.
I have received confirmation from the
passport office.
Only the following children are
covered on the Collective passport.

6. Likewise I will need to
collect everyone's EHIC
card on the morning of
departure.

7. School Has travel insurance
for children when on school
trips which includes cover for
Medical expenses,
Death and permanent
disablement
Possessions and travel
documents
Personal liability
However if you wish you are
more than welcome to
purchase your own additional
insurance.

8. Sharpes of Nottingham will be the
coach company which will take us
to France. They will be with us
throughout the week for the
various visits.
They will pick us up outside the
front of School Sunday 20th
October
arriving at the castle by 16.00ish!
On Friday 26 October , we aim to
be back at school for
We will keep you informed as to
our journey progress via text
service.
23.45!!!!!
22.00!!!

9. We will also be using P&O ferry
from Dover to Calais.
Outward bound journey leaving
at 08.30
Return journey leaving 14.00
If your child suffers from travel
sickness
Please ensure appropriate
medication is taken before
travel and is available during
travel.
If you would like this medication
to be given on the return
journey please enclose details
on the medical form.

10.  All meals at the castle are included in the cost of the trip.
 However your children will need to bring with them a
disposable packed Breakfast and lunch ( named bags
please) for the Monday
 An evening meal will be provided on the Friday on the way
back.
 If your child has any food requirements please ensure these
are detailed on the medical questionnaire.

11. Date Morning Afternoon Evening
Monday
22/10/12
Travel Wheat farm visit Chateau Olympics
Tuesday
23/10/12
Visit town of Rue Onsite Activity Scavenger Hunt
Wednesday
24/10/12
Paris Paris Paris
Thursday
25/10/12
Onsite Activity Onsite Activity French Cuisine &
Disco
Friday
26/10/12
Etaples Market Travel Travel
Activities will include - orienteering, fencing, Initiative games, obstacle
courses, crows nest, rifles, archery and abseiling.

16. Last week all children were asked for the names of friends they would like to
share groups and rooms with. I have tried to make sure all children have at
least one friend in both their bedroom and day group. I’ll share group details
with the children closer to the time.

18. Children will share the
ensuite rooms
The children will need their
own sleeping bag, pillow case
and towels for their own
personal use.
Between the pupils rooms
there are staff rooms and
castle supervisor rooms.
These rooms are clearly
labelled

19. Hawes Side Educational Activities
France Trip 2012
RECOMMENDED CLOTHING AND KIT LIST
Luggage: Please restrict this to one case plus one piece of hand luggage. Metal framed rucksacks should be
avoided as they are difficult to fit into the coach.
Spending Money: This is not essential, but children may wish to have some money to spend on souvenirs (i.e.
T-shirts or postcards) or sweets, drinks. No more than E30 – to be handed in on Monday morning.
Torch: The children may find this useful.
Bedding: Children only require a sleeping bag & pillowcase.
Towels: All children require their own towels for personal use.
Clothing: Please ensure all clothes; shoes, bags etc are named, so that if they do get lost, we can forward them to
the owner. For children doing activities they require old clothing. The children will require long sleeve tops and long
trousers for a number of activities even in the summer months. They will not be able to take part in certain activities if
they do not have these. On an activity day the children would require a number of outfits. Clothing that dry easier would
be helpful.
Clothing List: 2 pairs of old trainers
Adventure Groups 3 pairs of old tracksuit bottoms
3 (at least) long sleeve tops/ sweatshirts
1 fleece or 2 woollen jumpers
1 waterproof/splash proof/rain jacket (ideally waterproof/splash proof trousers also)
1 towel
Woollen Socks
Woolly/fleece hat/gloves
Hair ties for students with long hair
A carrier for any medication
Footwear: All children doing activities require a pair of trainers (Open toe shoes are not allowed for safety reasons.
(children without suitable footwear will not be able to take part in the activities).
Items Discouraged: Radios, stereos, CD/mp3 players, mobile phones & game consoles. Please note these
items are not allowed to be taken to activities and the centre accepts no responsibility for loss, breakage or misuse of
this equipment.
Other useful items: Water bottle for use during activities.

20. Children are NOT allowed to bring
mobile phones on the trip.
Children will be able to communicate
to home via the blog which is already
up and running.
Before departure we will ensure you
have contact details for a member of
staff in case of emergency.
Like wise please ensure the details
you provide on the consent form are
accurate.

21. It is a very long journey so we will allow children to bring a small
toy, games console or MP3 Player for the journey BUT STAFF WILL NOT
BE HELD RESPONSIBLE FOR ANY LOSS OR DAMAGE TO THE SAID
ITEMS.

22. Parental Consent form in
your pack MUST be filled for
all children attending and be
returned by Wednesday 18th
September.

23. Medical
questionnaire
MUST be filled for
all children
attending and
again returned by
Wednesday 18th
September.

24. Hawes Side Educational Activities
Year 5 & 6 Residential week in France
Monday 22nd October 2012 to Friday 26th October 2012
Administering of medicines
If your child has to take prescribed medication during the visit the following actions have to
be undertaken:
•The parent must give explicit consent in a letter to the group leader for a teacher to
supervise a pupil taking medication.
•The letter needs to specify the name of the drug, dosage, frequency and state when the
end of a course of prescribed medication ends.
•All medication should be clearly marked with the pupil’s name and details of dosage.
•A year 5/6 in line with school policy is in charge of his /her own inhaler
•If a child needs to use an inhaler for asthma a spare inhaler needs to be taken in case one
becomes damaged or lost.
For the visit a named teacher will oversee any medication which has to be given to the child.
This will be recorded in a log book showing date, time and dosage given.

25. Pupil Code of Conduct
•The visit to France is an educational experience which requires your active
participation in conducted tours or visits to places of interest;
•It is necessary that you maintain the high standards of behaviour at all times;
I therefore agree that I will:
•Immediately respond to instructions given by teachers and supervisors.
•Co-operate with the staff and with other pupils to make this visit enjoyable,
trouble free and educationally rewarding for all;
•Keep a record, of visits and activities arranged during the trip;
•Dress appropriately and with sensible shoes suitable for walking ;
•Be punctual at all times, for meals etc;
•Behave quietly and sensibly in the accommodation to avoid inconvenience to the
centre management and other visitors;
•Remain in my room until the next morning after ‘lights out’ unless in an
emergency;
•Remain attentive and act sensibly at all times;
•Clearly label all my clothing and my baggage;
•I am aware that my parents/guardians will be contacted in the event of
misconduct or persistence misbehaviour and if this continues, I may be sent home
early, or my parents may be asked to collect me.

26. PUPIL CODE OF CONDUCT
Having studied the school’s Pupil Code of Conduct for the
France Residential Week, I am able to sign the following:
I have read and understood the Code of Conduct for the Year 5/6 visit to France
taking place from Monday 22nd October to Friday 26th October 2012 and
accept the rules set out.
Signed ( Parent ) …………………………………………………………….
Please print your name …………………………………………………………….
Signed ( Pupil ) ………………………………………………………………
Please print your name ……………………………………………………………..
Date: …………………………………………..
Telephone number Home…………………………………………………..
Mobile …………………………………………………
This also needs to be returned by
Wednesday 18th September .