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Useful Microsoft Office 2000 Shortcut
Keys
Product Activity Shortcut Keys
Access
Copy CTRL+C
2000
Access Display the database
F11
2000 window
Access
Find and replace CTRL+F
2000
Access Insert a carriage return in
CTRL+ENTER
2000 a memo or text field
Access
Insert the current time CTRL+:
2000
Insert the data from the
Access
same field in the previous CTRL+'
2000
record
Access
Insert today's date CTRL+;
2000
Access
Open a new database CTRL+N
2000
Access
Open an existing database CTRL+O
2000
Access
Paste CTRL+V
2000

2. Access
Print CTRL+P
2000
Access
Save CTRL+S
2000
Switch between the Visual ALT+F11
Access
Basic Editor and the
2000
previous active window
Access
Undo CTRL+Z
2000
Access Undo the changes you have
ESC
2000 made to the current field
Access Undo the changes you have ESC ESC (press ESC
2000 made to the current record twice)
Excel 2000 Alternate between
CTRL+` (single left
displaying cell values and
quotation mark)
displaying cell formulas
Calculate all sheets in all
Excel 2000 F9
open workbooks
Calculate the active
Excel 2000 SHIFT+F9
worksheet
Excel 2000 Copy CTRL+C
Create a chart that uses the
Excel 2000 F11 or ALT+F1
current range
Display the Format Cells
Excel 2000 CTRL+1
dialog box
Display the Go To dialog
Excel 2000 F5
box
Fill the selected cell range
Excel 2000 CTRL+ENTER
with the current entry
Excel 2000 Insert the current time CTRL+:
Excel 2000 Insert today's date CTRL+;
Move to the beginning of
Excel 2000 CTRL+HOME
the worksheet
Move to the last cell on the
worksheet, which is the cell
at the intersection of the
rightmost used column and
Excel 2000 the bottommost used row CTRL+END
(in the lower-right corner),
or the cell opposite the
home cell, which is
typically A1
Excel 2000 Open CTRL+O

3. Excel 2000 Paste CTRL+V
Paste a function into a
Excel 2000 SHIFT+F3
formula
Excel 2000 Print CTRL+P
Excel 2000 Save CTRL+S
Select all (when you are
Excel 2000 not entering or editing a CTRL+A
formula)
Excel 2000 Select the current column CTRL+SPACEBAR
Excel 2000 Select the current row SHIFT+SPACEBAR
Excel 2000 Undo CTRL+Z
When you enter a formula,
display the Formula Palette
Excel 2000 CTRL+A
after you type a function
name
FrontPage
Bold CTRL+B
2000
FrontPage
Copy CTRL+C
2000
FrontPage
Create a hyperlink CTRL+K
2000
FrontPage
Create a new page CTRL+N
2000
FrontPage Create an AutoThumbnail
CTRL+T
2000 of the selected picture
FrontPage
Display HTML tags CTRL+/
2000
FrontPage Display the Microsoft Script
SHIFT+ALT+F11
2000 Editor
FrontPage
Italic CTRL+I
2000
FrontPage
Open CTRL+O
2000
FrontPage
Paste CTRL+V
2000
FrontPage Preview a page in a Web
CTRL+SHIFT+B
2000 browser
FrontPage
Print CTRL+P
2000
FrontPage
Save CTRL+S
2000
FrontPage Underline CTRL+U

4. 2000
FrontPage
Undo CTRL+Z
2000
Outlook
Check for new mail F5 or CTRL+M
2000
Outlook
Copy CTRL+C
2000
Outlook
Delete a word CTRL+BACKSPACE
2000
Delete an e-mail message,
Outlook
contact, calendar item, or CTRL+D
2000
task
Outlook Make the Find a Contact
F11
2000 box active
Outlook Mark an e-mail message as
CTRL+Q
2000 read
Outlook
Open a contact CTRL+SHIFT+C
2000
Outlook
Open a meeting request CTRL+SHIFT+Q
2000
Outlook
Open a task CTRL+SHIFT+K
2000
Outlook
Open an appointment CTRL+SHIFT+A
2000
Outlook
Open an e-mail message CTRL+SHIFT+M
2000
Outlook
Open the address book CTRL+SHIFT+B
2000
Outlook Open the Advanced Find
CTRL+SHIFT+F
2000 dialog box
Outlook
Paste CTRL+V
2000
Outlook
Print CTRL+P
2000
Outlook
Select all CTRL+A
2000
Outlook
Switch to Inbox CTRL+SHIFT+I
2000
Outlook
Switch to Outbox CTRL+SHIFT+O
2000
Outlook
Undo CTRL+Z
2000

5. PhotoDraw
Add text to a picture CTRL+T
2000
PhotoDraw
Copy CTRL+C
2000
Display a shortcut menu
PhotoDraw that shows a list of
SHIFT+F10
2000 commands relevant to the
selected object
PhotoDraw
Duplicate a selected object CTRL+D
2000
PhotoDraw Group two or more selected
CTRL+G
2000 objects
Hide the selection box and
PhotoDraw
resize handles of a selected SPACEBAR
2000
object
PhotoDraw Move a selected object CTRL+DOWN
2000 backward in the picture ARROW
PhotoDraw Move a selected object
CTRL+UP ARROW
2000 forward in the picture
Nudge the object that is
PhotoDraw RIGHT ARROW or
selected on the workspace
2000 LEFT ARROW
one unit to the right or left
Nudge the object that is
PhotoDraw UP ARROW or DOWN
selected on the workspace
2000 ARROW
one unit up or down
PhotoDraw
Open CTRL+O
2000
PhotoDraw
Paste CTRL+V
2000
PhotoDraw
Print CTRL+P
2000
PhotoDraw
Save CTRL+S
2000
PhotoDraw
Select all CTRL+A
2000
PhotoDraw Show or hide the Picture
F3
2000 List
PhotoDraw
Show or hide a workpane F2
2000
PhotoDraw
Undo CTRL+Z
2000
PhotoDraw
Ungroup objects CTRL+U
2000

6. PhotoDraw
Zoom to background F11
2000
PowerPoint CTRL+EQUAL SIGN
Apply subscript formatting
2000 (=)
PowerPoint Apply superscript CTRL+PLUS SIGN
2000 formatting (+)
PowerPoint
Bold CTRL+B
2000
PowerPoint
Capitalize SHIFT+F3
2000
PowerPoint
Copy CTRL+C
2000
PowerPoint
Delete a word CTRL+BACKSPACE
2000
PowerPoint ALT+SHIFT+RIGHT
Demote a paragraph
2000 ARROW
PowerPoint
Find CTRL+F
2000
PowerPoint
Insert a hyperlink CTRL+K
2000
PowerPoint
Insert a new slide CTRL+M
2000
PowerPoint
Italicize CTRL+I
2000
PowerPoint Make a duplicate of the
CTRL+D
2000 current slide
PowerPoint
Open CTRL+O
2000
PowerPoint
Open the Font dialog box CTRL+T
2000
PowerPoint
Paste CTRL+V
2000
PowerPoint
Print CTRL+P
2000
PowerPoint ALT+SHIFT+LEFT
Promote a paragraph
2000 ARROW
PowerPoint
Repeat your last action F4 or CTRL+Y
2000
PowerPoint
Save CTRL+S
2000
PowerPoint
Select all CTRL+A
2000

7. PowerPoint
Start a slide show F5
2000
PowerPoint Switch to the next pane
F6
2000 (clockwise)
PowerPoint Switch to the previous
SHIFT+F6
2000 pane (counterclockwise)
PowerPoint
Undo CTRL+Z
2000
PowerPoint
View guides CTRL+G
2000
Publisher Add a page after the
CTRL+SHIFT+N
2000 current page
Publisher
Begin a new paragraph ENTER
2000
Publisher
Check spelling F7
2000
Publisher
Copy CTRL+C
2000
Publisher
Copy formatting CTRL+SHIFT+C
2000
Publisher
Create a new publication CTRL+N
2000
End one line and begin
Publisher
another without starting a SHIFT+ENTER
2000
new paragraph
Publisher
Go to page... F5
2000
Insert a hyperlink for the
Publisher
selected object on a Web CTRL+K
2000
page
Publisher Make transparent or
CTRL+T
2000 opaque
Move between the
Publisher
background and the CTRL+M
2000
foreground page
Move between the current
Publisher
page view and actual size F9
2000
view
Publisher
Nudge down ALT+DOWN ARROW
2000
Publisher
Nudge to the left ALT+LEFT ARROW
2000
Publisher Nudge to the right ALT+RIGHT ARROW

8. 2000
Publisher
Nudge up ALT+UP ARROW
2000
Publisher Open an existing
CTRL+O
2000 publication
Publisher
Paste CTRL+V
2000
Publisher
Paste formatting CTRL+SHIFT+V
2000
Publisher Print part or all of a
CTRL+P
2000 publication
Return character
Publisher
formatting to the current CTRL+SPACEBAR
2000
text style
Publisher Save changes to a
CTRL+S
2000 publication
Select all text in a text
Publisher frame, the entire story in
CTRL+A
2000 connected text frames, or
all text in a table cell
Publisher
Undo CTRL+Z
2000
Word 2000 Bold CTRL+B
Word 2000 Change case SHIFT+F3
Word 2000 Copy CTRL+C
Word 2000 Delete a word CTRL+BACKSPACE
Word 2000 Find and replace CTRL+F
Go to page, section, line,
Word 2000 CTRL+G
etc.
Go to the beginning of the
Word 2000 CTRL+HOME
document
Go to the end of the
Word 2000 CTRL+END
document
Word 2000 Insert a hyperlink CTRL+K
Word 2000 Italicize CTRL+I
Word 2000 Open CTRL+O
Word 2000 Open the thesaurus SHIFT+F7
Word 2000 Paste CTRL+V
Word 2000 Print CTRL+P
Word 2000 Repeat your last action F4 or CTRL+Y
Word 2000 Save CTRL+S

9. Word 2000 Select all CTRL+A
Select to the beginning of
Word 2000 CTRL+SHIFT+HOME
the document
Select to the end of the
Word 2000 CTRL+SHIFT+END
document
Word 2000 Undo CTRL+Z
Microsoft Word Function Key
Combinations
Which function key combinations do you
want to use?
Function key
SHIFT+Function key
CTRL+Function key
CTRL+SHIFT+Function key
ALT+Function key
ALT+SHIFT+Function key
CTRL+ALT+Function key
Function key
Press To
F1 Get online Help or the Office Assistant
F2 Move text or graphics
F3 Insert an AutoText entry (after Word
displays the entry)
F4 Repeat the last action
F5 Choose the Go To command (Edit menu)

10. F6 Go to next pane or frame
F7 Choose the Spelling command (Tools
menu)
F8 Extend a selection
F9 Update selected fields
F10 Activate the menu bar
F11 Go to the next field
F12 Choose the Save As command (File
menu)
SHIFT+Function key
Press To
SHIFT+F1 Start context-sensitive Help or reveal
formatting
SHIFT+F2 Copy text
SHIFT+F3 Change the case of letters
SHIFT+F4 Repeat a Find or Go To action
SHIFT+F5 Move to a previous revision
SHIFT+F6 Go to the previous pane or frame
SHIFT+F7 Choose the Thesaurus command (Tools
menu, Language submenu)
SHIFT+F8 Shrink a selection
SHIFT+F9 Switch between a field code and its
result
SHIFT+F10 Display a shortcut menu
SHIFT+F11 Go to the previous field
SHIFT+F12 Choose the Save command (File menu)
CTRL+Function key
Press To

11. CTRL+F2 Choose the Print Preview command (File
menu)
CTRL+F3 Cut to the Spike
CTRL+F4 Close the window
CTRL+F5 Restore the document window size
CTRL+F6 Go to the next window
CTRL+F7 Choose the Move command (Control
menu)
CTRL+F8 Choose the Size command (document
Control menu)
CTRL+F9 Insert an empty field
CTRL+F10 Maximize the document window
CTRL+F11 Lock a field
CTRL+F12 Choose the Open command (File menu)
CTRL+SHIFT+Function key
Press To
CTRL+SHIFT+F3 Insert the contents of the Spike
CTRL+SHIFT+F5 Edit a bookmark
CTRL+SHIFT+F6 Go to the previous window
CTRL+SHIFT+F7 Update linked information in a Word
source document
CTRL+SHIFT+F8 Extend a selection or block (then
press an arrow key)
CTRL+SHIFT+F9 Unlink a field
CTRL+SHIFT+F10 Activate the ruler
CTRL+SHIFT+F11 Unlock a field
CTRL+SHIFT+F12 Choose the Print command (File
menu)
ALT+Function key

12. Press To
ALT+F1 Go to the next field
ALT+F3 Create an AutoText entry
ALT+F4 Quit Word
ALT+F5 Restore the program window size
ALT+F7 Find the next misspelling or
grammatical error. The Check spelling
as you type check box must be selected
(Tools menu, Options dialog box,
Spelling & Grammar tab).
ALT+F8 Run a macro
ALT+F9 Switch between all field codes and
their results
ALT+F10 Maximize the program window
ALT+F11 Display Microsoft Visual Basic code
ALT+SHIFT+Function key
Press To
ALT+SHIFT+F1 Go to the previous field
ALT+SHIFT+F2 Choose the Save command
(File menu)
ALT+SHIFT+F9 Run GOTOBUTTON or
MACROBUTTON from the field
that displays the field results
ALT+SHIFT+F11 Display Microsoft Visual Studio
code
CTRL+ALT+Function key
Press To
CTRL+ALT+F1 Display Microsoft System
Information

13. CTRL+ALT+F2 Open command
(File menu)