This document provides instructions for using various proofreading tools in PowerPoint, including how to use the spelling checker to check words as you type or the entire presentation. It describes how to right click an underlined word to get suggestions and add it to the dictionary, or open the spelling dialog box to check the whole presentation. Additional proofreading tools covered are the research, thesaurus, translate, and language tools, as well as accessing proofing options in PowerPoint.
2. Do you have trouble spelling? Could you use help choosing words sometimes? Are you a bad typist? If so, don't be worried. PowerPoint provides you with several proofing features that will help you produce a professional, error-free presentation. In this lesson you will learn about the proofing in PowerPoint, including how to use the spelling tool in various ways.
3. To Use the Spelling Check Feature: Right-click the underlined word. A menu will appear. Select the correct spelling of the word from the listed suggestions. Left-click the word. It will appear in the document. You can choose to Ignore an underlined word, add it to the dictionary, or go to the Spelling dialog box.
4. To Add a Word to the Dictionary: Right-click the underlined word. A menu will appear. Select Add to Dictionary. Once the word is added to the dictionary, it will not appear underlined when it is used again.
5. To Spell Check the Entire Presentation: Select the Review tab. Click the Spelling command in the Proofing group. A dialog box will appear.
7. Decide whether you want to Ignore the word or Change it. f you want to Ignore the word, click Ignore or Ignore All, to ignore all instances of the word. If you want to change the word, select the correct spelling from the Suggestions list. Click Change or Change All, to change all instances of the word. Continue through the spell check process until the entire presentation is checked. A dialog box will appear letting you know the presentation has been checked. Click OK. There are additional buttons in the Spelling dialog box. You can add a word to the dictionary, close the dialog box, look for other suggestions, and more.
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9. Other Proofing Commands Research: Opens a task pane on the right side of the PowerPoint window. From here you can search dictionaries, encyclopedias, and other material for information about a selected word or phrase. Thesaurus: Opens a Research task pane with the thesaurus tool selected. You can use the thesaurus to identify words that have a similar meaning to another word. Translate: Opens a Research task pane with the translation tool selected. This tool translates text from one language to another .Language: Opens a dialog box where you can set the language the PowerPoint Spelling tool will use to check the presentations.
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11. Proofing Options In addition to the proofing tools on the Review tab, there are proofing options that you can set in your PowerPoint Options dialog box.
12. To Access Your Proofing PowerPoint Options: Click the Microsoft Office Button. Click PowerPoint Options. The dialog box will appear.
13. Click Proofing on the left side of the PowerPoint Options dialog box.
14. From here, you can edit your proofing options that determine how the proofing features operate in PowerPoint.
