1. Public Procurement
A Global Management Solution
EPROCUREMENT, Vision for the Future
Global Forum 2011 Brussels, Nov. 7
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2. What European Union is saying about Public Procurement
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3. Reforming Public Procurement in Portugal – Towards a Sustainable
Structure
Public
Entities
Public UMC
Entities
ANCP
ANCP – “National Agency for UMC
Public Procurement”.
Established in 2007 to implement
and manage the SNCP – the
National Public Procurement
System, with the Ministerial
Purchasing Units (UMC).
Mission: to increase the efficiency
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and savings of the Portuguese
Public Administration
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4. Reforming Public Procurement in Portugal – Focus on E-Tender
Public budget
Aggregation Sourcing Order/Invoice/Pay
planning
Public Entities
Suppliers
e-Noticing e-Tendering e-Awarding
Mandatory from Nov. 2009
Web based tools – Report
public contracts awarded
Public Procurement Savings
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Management Fees
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5. Reforming Public Procurement in Portugal – Focus on E-Tender
• 2010 | First full year of mandatory e-Public Procurement
The success of the adoption of e-Public Procurement in Portugal was based on the commitment of all stakeholders, namely
the already established Public eTendering platform operators with several years of experience in the market. All
platforms are required to be certified according to specific legislation.
Players involved:
• Contracting Entities + Economic Operators + Public eTendering Platform Operators
• External Auditors for Platform’s compliance auditing
• National Certification Office of e-tendering Platforms – CEGER
• National Agency for Public Procurement - ANCP (delivering a framework agreement to contract platforms)
• National Portal for Public Contracts – InCI (www.base.gov.pt)
• Universities / Training Faculties
Security
Transparency •Introduction of e- signature
Process and e-registation
•Monitoring the value of •Workflow document
contracts above and below management
•Simplified the relation •Improve Data Auditing
thresholds;
Suppliers/Public Entities in processes;
•Improve auditing
Tendering Process;
•Processes– faster and
•Reduced Paper consume;
efficient.
•Improve standard
Tendering Process;
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•Improve communication;
•Operational management
change.
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6. Eprocurement – Set a New Trend of Public Management
Eprocurement
Eprocurement as support IT The Next Step Eprocurement as part of
Tool to procurement
public procurement strategy
management
Build common processes based
Each public entity invests in on functional design, business
technology, processes and control; process & supplier interfaces
 Investment in IT integration Create a shared value
instead of Process Optimization; sustainable solution reducing
Be reactive in data management investments for the Government;
instead of pro-active; Manage Procurement as a
Each public entity invests in their strategy area of Government
own human and functional skills. Promote corporate Governance
Global E-Procurement Investment needs (M€) in electronic Public Procurement.
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E-Procurement as a Global
4 Procurement Strategy
E-Procurement as Support IT
2 Tools
0
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Year 1 Year 2 Year 3 Year 4 Year 5 6

7. EProcurement Interoperability Platform
Public
Procurement
Common
Model
Data
integration
Source-To-Pay
Solution
Interoperability: From a Problem to a Solution
Identify the key interoperability data from Procurement Process that Service Oriented Architecture – Provide a Set
API
needs to be exchanged (e.g. Consulting a contract, receive a order of Services related with Public Procurement
buy, update a e-catalogue…); Business – Innovation Market Value.
Define Standard base solutions for IT Providers;
Integrating effective systems.
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e- e-tendering / e- e- e- e- e-
e-sourcing
aggregation e-awarding contract catalogue ordering invoicing payment
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8. Conclusions from eprocurement experience and learnings
Key factors to eprocurement Critical Success Factors and Dimensions
EProcurement as a new approach to define
Public Procurement Strategy and not an “IT Governmental Top-Down
Project, transforming procurement from
Tool support to public procurement” tactical to strategic.
investment.
Political
Investing in a Global Shared EProcurement Create a Corporate Governance model to
model optimizes management and Eprocurement and adapt Legislation to the
decreases waste and redundancy spends. new global trend.
Financial
E-Procurement success depends firstly on
simplicity, transparence, trustable Processes Improve a change management plan focused
and People skills, and only then on on Implementation.
Technology issues.
Social
EProcurement is not just “Savings”, it is also Deliver value and service (full visibility into
“Profits.” cost, risk, performance) to the Stakeholders
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and get economic and business compliance.
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