This document discusses project portfolio management and collaborative decision making for IT investments. It proposes a 6-step workflow to maximize the value of projects, including defining value based on 5 pillars (strategic alignment, impact on processes, infrastructure agility, cost/benefit, and risk), defining rules and an organization decision mechanism for the project portfolio, setting service level objectives, measuring and monitoring, optimizing the portfolio, and negotiating a benefit realization plan. An example process called Rithm of Business is presented for organizing an organization decision mechanism. The goal is to move IT from a cost center to a value building center by doing more projects with less through governance and collaborative decision making.

1. Project Portfolio Management as a
Form of Collaborative Value
Management
Apply Rules
IT Budget Allocation
Collaborative
Decision
Making
Manage Cost,
Risk and Time.
Manage
Benefits/Value
Enterprise Project Management
Projects Portfolio Management
By Giuseppe Mascarella

2. Collaborative Challenges in IT
Portfolio Decision Making
IT
Groups &
Suppliers
C I O
B O A R D
CFO
Business Unit
Managers
USERS

3. Rules/
Process
Organizational
Decision MechanismRights/Duties
Projects Managers Need
Governance!

4. Five Major IT Decisions Need
To Be Made
High level statements about how IT is used in the
business
Strategies for the base foundation for IT capability (both
technical and human), shared throughout the firm as
reliable services, and centrally coordinated (e.g., network,
help desk, shared data)
An integrated set of technical choices to guide the
organization in satisfying business needs. The
architecture is a set of policies and rules that govern the
use of IT and plot a migration path to the way business
will be done (includes data, technology, and applications)
Decisions about how much and where to invest in IT
including project approvals and justification
techniques
Specifying the business need for purchased or internally
developed IT applications
Center for Information Systems Research
IT investment and
prioritization
Business
application needs
IT architecture
IT infrastructure
strategies
IT principles

5. ROB (Rithm Of Business) for ODM
(Organization Decison Mechnism)
Week1 Week2 Week3Mid Year
Review
SCRUM SPRINT
W1Week4
Process / Tasks
Biz Opportunity
Management
ORB Committee
Meeting
Portfolio
Review
Resource Mngt
Time/Budget
Control
Deployment
Team
Q&A
VRF
PPM/Dev
SPRINT

6. 3. Service
Level
Objectives
4. Measure
Monitor
6. Negotiate& Communicate
Benefit Realization Plan
5. Optimize
Portfolio
1. Define
Value
2. Define
Rules & ODE
of Portfolio
INFRASTRUCTURE
MIT
Process and Capabilities:
6 Step Workflow to Maximize Projects Value

7. Step 1: Define Value
5 Pillars/Parameters
Value Assessment
0
20
40
60
1
2
3
4
5
6
Pilars
1. Strategic Alignment
2. Impact on Processes
3. Infrastructure Agility
4. Cost/Benefit (ROI)
5. Risk

8. 3. Service
Level
Objectives
4. Measure
Monitor
6. Negotiate& Communicate
Benefit Realization Plan
5. Optimize
Portfolio
1. Define
Value
2. Define
Rules & ODE
of Portfolio
INFRASTRUCTURE
MIT
Step 2: Define Rules & ODE
(Organization Decision Entity)
of Projects Portfolio

9. Step 2: Define Rules & ODE
of Projects Portfolio
Project 1
Pilar ODE Weight
Strategic Alignment
Balance
Scorecard Board
35%
Impact on Processes
Biz Analysts
Council
15%
Infrastructure Agility
IT Architect
Coucil
15%
Cost/Benefit (ROI) EVA
Benchmarking
Team
25%
Risk SOX SME, Risk
Committee
10%

10. Deep Personalized Insight
Immediate access to analysis and unstructured data
Drill down through KPIs for deeper insight
Empowerment and Productivity
Scorecard authoring and editing tool
Reduce reliance on IT for changes
and customization
Action-Driven and Collaborative
Work as a team to analyze issues
Add annotations and alerts to scorecards
Tight integration with Microsoft
collaboration platform
Integrated and Extensible
Add custom data to dashboards
Integrate into LOB applications
Extend through SharePoint Web Parts
Scorecard
Charting and
Analysis
Reports
Technologies:
Integration with Business Scorecard Manager
Action-driven and collaborative application

11. 4. RAI Television Case Study
CIO Challenges:
Move IT from Cost Center, “Business
Slowing” Perception Center to Value
Building Center
Do More Project with Less
Enable Project Manger to Suceed
Television