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Hybrid 
Mee*ngs 
Made 
Simple 
and 
Affordable: 
Lower 
your 
costs 
per 
par.cipant 
by 
increasing 
your 
reach 
& 
engagement
TwiAer 
& 
Instagram: 
@GHeijkoop 
#IMEX14 
Photos, 
Findings 
& 
Ques*ons
My 
defini*on 
of 
a 
‘hybrid 
event’ 
An 
event 
where 
both 
a 
live 
and 
online 
audience 
are 
par.cipa.ng 
in 
the 
same 
experience 
at 
the 
same 
*me 
from 
different 
loca.ons
My 
defini*on 
of 
a 
‘hybrid 
event’
My 
defini*on 
of 
a 
‘hybrid 
event’
Where 
do 
you 
stand?
I 
have 
par*cipated 
in 
an 
event 
as 
an 
‘online 
delegate’ 
Disagree 
Agree
I 
will 
be 
involved 
in 
hybrid 
events 
in 
the 
future 
Disagree 
Agree
70% 
I 
will 
be 
involved 
in 
hybrid 
events 
in 
the 
future 
Disagree 
MPI 
Hybrid 
Mee.ng 
Survey 
-­‐ 
Sept, 
2012 
-­‐ 
1,800 
respondents 
Agree
51% 
I 
will 
be 
involved 
in 
hybrid 
events 
in 
the 
future 
Disagree 
MPI 
Mee.ngs 
Outlook 
-­‐ 
April, 
2014 
Agree
I 
know 
all 
there 
is 
to 
know 
about 
hybrid 
events 
Disagree 
Agree
I 
know 
all 
there 
is 
to 
know 
about 
hybrid 
events 
1. Why are you standing where you are standing? 
2. What would you need to move further to the right? 
Disagree 
Agree
why?
“In 
advance 
I 
was 
not 
sure 
of 
what 
to 
expect, 
but 
there 
was 
so 
much 
posi*ve 
energy! 
It 
brought 
people 
closer 
together, 
which 
really 
suits 
the 
values 
]of 
our 
brand” 
Mieke 
van 
Loenen 
Director 
of 
events, 
ICCA
Video 
link: 
hAp://bit.ly/IntertrafficLive
“Was 
on 
my 
way 
for 
skiing 
today, 
never 
got 
out 
– 
s*ll 
sidng 
here 
in 
my 
ski 
clothes 
watching 
#FRESH14 
online. 
Great 
conference!” 
Chris*an 
Middelthon, 
online 
par.cipant 
FRESH14
Increase 
your 
reach 
& 
engagement 
Target 
audience 
Online 
engaged 
Live 
delegates 
Associa*on 
Bidding 
85 
live 
delegates 
605 
online 
viewers 
from 
75 
countries 
FRESH 
Conference 
165 
live 
delegates 
880 
online 
viewers 
from 
102 
countries
Benefits 
are 
clear! 
1. Increased 
reach 
2. More 
engagement 
with 
your 
audience 
3. Sponsor 
opportuni.es 
4. Reduc.on 
of 
CO2 
& 
travelcosts 
5. Massive 
amount 
of 
marke.ng 
content
how?
Corporate 
Increase 
reach
How 
to 
design 
a 
hyrid 
event? 
Live 
event 
| 
Interac*ve 
broadcast 
Mee*ngselect 
Experience
Corporate 
Internal 
communica0on
How 
to 
design 
a 
hyrid 
event? 
Day 
2 
| 
Interac*ve 
broadcast 
DSM 
Innova*on 
Summit 
Day 
1
Assoca*on 
Increase 
reach
How 
to 
design 
a 
hyrid 
event? 
Amsterdam, 
Day 
1 
Day 
2 
Day 
3 
Netherlands 
Bangkok, 
Day 
1 
Day 
2 
Thailand 
Beijing, 
China 
P.R. 
Offices 
Mobiles 
Hybrid 
bidding 
seminar
How 
to 
design 
a 
hyrid 
event? 
Effec*ve 
Mee*ng 
Teams 
Day 
3 
Value 
of 
entertainment 
Conten 
Produc*on 
Day 
2 
Day 
1 
FRESH, 
Conference 
Amsterdam 
Offices 
Mobiles 
Mee*ng 
Teams
Assoca*on 
Increase 
engagement
Live 
& 
Online 
Formats
How 
to 
design 
your 
hybrid 
format? 
Pre-­‐Show 
LIVE 
Interac*ve 
session 
Amer-­‐Show
what?
What 
does 
a 
hybrid 
event 
cost?
Meet 
the 
crew 
…
Hybrid 
event 
crew: 
program 
designer
Hybrid 
event 
crew: 
camera 
crew
Hybrid 
event 
crew: 
presenter
Hybrid 
event 
crew: 
moderator
Hybrid 
event 
crew: 
produc*on-­‐assistant
Hybrid 
event 
crew: 
min. 
4-­‐6 
people!
So 
what 
does 
it 
cost 
… 
5% 
5% 
8% 
10% 
15% 
20% 
30% 
Streaming & Internet 
Post-production 
Marketing support 
Program design & content 
Projectmanagement 
Video Production 
Online Engagement Team 
7% 
Virtual platform
Revenue 
opportuni*es 
hybrid 
events 
ü Banners 
& 
logo’s 
ü Bumpers 
& 
instarts 
ü Pre-­‐roll 
& 
post-­‐roll 
ü Virtual 
Goodiebag 
ü Lead 
genera.on 
ü Paid 
par.cipa.on
Sponsors 
are 
seen!
#reflec*on 
apply 
to 
your 
own 
situa*on
Gerrit 
Heijkoop 
Partner 
LiveOnlineEvents 
Twi[er: 
@GHeijkoop 
#IMEX14 
Web: 
www.Live-­‐Online-­‐Events.com 
E-­‐mail: 
Gerrit@Live-­‐Online-­‐Events.com
Hybrid Meetings Made Simple & Affordable | IMEX America

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Hybrid Meetings Made Simple & Affordable | IMEX America