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Agenda

 AvePoint Company Overview

 SharePoint Overview

 Scale, Migrate, Protect, Manage

 AvePoint - DocAve Connector

 Real World Examples
Introductions


            Garth Luke (MCSE, MCP)
            Vice President, Sales - AvePoint California
            GM, AvePoint Australia
            Twitter : @GarthLuke
            LinkedIn
AvePoint Company Overview
AvePoint Corporate Overview
  Global Leader – SharePoint Governance & Management


                 •      Founded and Debuted in 2001
                 •      World's Largest SharePoint-Exclusive Research & Development Team with 1,000
Specialize              Employees (600+ in R&D)
    d


                 •      World's Largest Provider of Enterprise-Class Governance and Infrastructure
                        Management Solutions
Experience •            25 Offices, 13 Countries in 5 Continents & 8000+ Customers
    d


                 •      Depth-Managed, Microsoft Certified Partner
                 •      Comprehensive SharePoint Governance & Management Platform
 Invested        •      Offering True 24 x 7 Support - Microsoft Certified Technicians




             © 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means,
                                                                without the prior written consent of AvePoint, Inc.
SharePoint Overview
Growing With SharePoint

                                                                Enterprise
                                                                 Content
                                                               Management
                                                   Line of
                                                  Business
More Valuable




                                                Applications

                             Collaboration
                                  Tool
                                                          Accelerated
                 Content                                   SharePoint
                Repository                                  Growth

                              More Complex

                                  AvePoint Confidential and
                                         Proprietary
SharePoint Needs




     No                                             Performance
               Deployment       Migration and                      SharePoint as
Information                                           and Cost
               of IA Strategy   Consolidation                        a Service
Architecture                                        Optimization




                                     Brought to you by:
SharePoint Lessons


• Information Architecture is ongoing
  – Changing Topology
  – Changing Taxonomy
• Consolidation is actively happening
  – Global Farms – Central Farms
• Service applications are the future
  – SharePoint as a Business O.S.




                          Brought to you by:
Scale, Migrate, Protect, Manage
SharePoint Implementation Journey



      Scale              Migrate               Protect        Manage


Infrastructure       Central Content    SLAs                Users
Load Balancing       Search enhanced    Corrupt Data        Permissions
Concurrently users   Collaboration      Disaster Recovery   Data growth




                                       Brought to you by:
Content Migration to SharePoint 2010 & Cloud




                                           Websites




                      Brought to you by:
Why migration doesn’t always make sense?

                                                                                • Problem
                                                                                  begins with
                                                                                  initial
Data in SQL Server




                                                                                  migration
                                                                                • Need data for
                                                                                  legal retention
                                                                                • SLAs still cover
                                                                                  ALL SharePoint
                     Year 0…




                                   Year 1…




                                                Year 2…




                                                                       Year3…
                                                                                  content

                               Active Content   Stale Content



                                                          Brought to you by:
Data Size & Composition




                                            SQL Storage
                                     Time




• Understanding the composition of your data is
  VERY important
• Data type usage is also equally important
• Both will help you make calculated
  architectural decisions

                       Brought to you by:
Storage costs can be challenging

Comfort level vs. Cost of Storage

• What makes the most sense for SharePoint
  Data?
                  Tier 1              Tier 2             Tier 3
                  SAN                  NAS               Cloud
 Storage               1 TB                       1 TB            1 TB

 Cost / GB /            $12                        $7              $1
 Month
 Storage Cost /    $12,000                  $7,000            $1,000
 Month
 Cost Savings /            -               $60,000          $132,000
 Year

                           Brought to you by:
                             Brought to you by:
SQL Performance becomes a challenge


                                SharePoint's Ability to                                                        SharePoint Scalability with Extended BLOBs
                                       Scale
                800                                                 40                                         800                                         40
                700                                                 35                                         700                                         35
                600                                                 30                                         600                                         30




                                                                                   Requests Per Second (RPS)
Requests Per Second




                500                                                 25                                         500                                         25




                                                                         Seconds
                400                                                 20                                         400                                         20




                                                                                                                                                                Seconds
       (RPS)




                300                                                 15                                         300                                         15

                200                                                 10                                         200                                         10

                100                                                 5                                          100                                         5

                      0                                             0                                            0                                         0
                          300 Threads   400 Threads   500 Threads                                                    300 Threads 400 Threads 500 Threads

                                  User Threads                                                                              User Threads
                                                                    Native RPS                                                                   RPS with Extended BLOBs




                                                              AvePoint Confidential
What is stored in SharePoint?




             =
                                    BLOB
                            (Binary Large OBject)
                                      Basically, a file




                      Brought to you by:
What is stored in SharePoint?




            Metadata             BLOB




                       Brought to you by:
What is stored in SharePoint?




Content DataBase

 Metadata   BLOB   Metadata        BLOB            Metadata   BLOB



 Metadata   BLOB   Metadata        BLOB            Metadata   BLOB



 Metadata   BLOB   Metadata        BLOB            Metadata   BLOB



 Metadata   BLOB   Metadata        BLOB            Metadata   BLOB




                              Brought to you by:
AvePoint – DocAve Connector
The Basic Concept




                    Brought to you by:
Anticipate Growth from the Start

• Leverage RBS in SharePoint – 3rd party tools




                                                         Stub
• User and API driven


                    Connector
           Upload                                     Database

 User
                     Web Front-end
                                                        BLOB
• Transparent user access

• Transparent to development                          Disk Storage




                                 Brought to you by:
Architecture Scalability: Anticipate Growth

                        Web Front-End Servers




   Application Server                                      Application Server
                             Storage Manager

                                Connector




                                   Storage
                                                           Cloud
                                                          Storage

          File Server
                          Clustered SQL Server


                                     Brought to you by:
Backing up BLOBs

Because we’ve changed the storage location of the
  content (BLOBs)…

  • Database-based backup solutions will NOT
    capture the content, only the metadata.
  • Need a plan to backup BLOBs synchronously
     – Out of sync timer jobs could cause data corruption!




                             Brought to you by:
SharePoint Backup and Recovery


                                                       • Hive              • Solutions
• Content DB
                    Content                            • GAC               • Cust.
• Search Index
                                                       • Gallery           Features
• Web Application
                    Customisations                     • Site Definition
• Site Collection
• Site              SharePoint Configurations          • Central Admin DB
• List/Library                                         • Config DB
• Folder            Externalised Data (BLOB)
• Item/Document                                        • IIS Metabase

• Version
                    System Configurations              • IIS Settings

• Metadata          Binary File (OS /                  • Web.Config

                    SharePoint)                        • InetPub




                                  Brought to you by:
Real World Examples
•   Reduced total migration time to Microsoft's internal hosted SharePoint
    2010 environment by two months Consolidation is actively happening

•   Migrated 12,000 site collections from SharePoint 2007 to SharePoint 2010

•   Transferred approximately 200 lists to SharePoint 2010 while maintaining
    customizations, metadata, and field values

•   Minimized business disruption by scheduling migration jobs to
    automatically occur off-hours

http://www.avepoint.com/about/mtc-migration-to-2010/
                                      Brought to you by:
Partnered with:




A global oil and gas company headquartered in The Hague, Netherlands and
with its registered office in London, United Kingdom. The fifth-largest company in
the world (and the second-largest energy company)
Customer name is confidential.

Project Details:
•   Overall long term goal for SP : To use SharePoint as an ECM/Collaboration/Records Management
    platform;
•   4 Year migration project : Total volume : 300 TB of legacy content migration (1 year & 80TB completed
    thus far)
•   Multiple different sources of content migration to SP2010 on Premise, O365 Dedicated
    (Livelink, FileSystem, SP2003, SP2007)
•   Using DocAve for Livelink, FileSystem, SP2003 & SP2007 Migration. Also using AvePoint Content Manager
    and Replication to restructure content on the fly (*Please note, that ALL AvePoint DocAve Modules fall
    within the same Web Based User Interface)

Why was AvePoint Chosen over 8 other vendors?
•  A Genuine Global Presence;
•  The only vendor with real follow the sun 24x7 Support;
•  LAB resources that are accessible to the customer (Giving the ability to do like for like testing);
•  Ability & resources to do user acceptance testing;
•  Ability to architect a migration process as well as local resources to complete the work;
•  Single Vendor, Single UI, Single Automation UI : AvePoint’s DocAve Platform has 35+ Integrated
   Infrastructure Management Solutions within the same user interface;
•  The customer are able to use DocAve Migration Tools as well as their other DocAve modules to re-
   organise and manage their content. All through the same interface using other DocAve Modules;
•  During the first 3 month period, AvePoint delivered, tested and deployed 40 Design Feature requests.
   This is the power of AvePoint’s 600 man strong R&D Team (The Largest SP Dev team in the world).

http://www.avepoint.com/resources/case-studies/
Real World Scalability Examples




 • Access 15TB of file-share data within SharePoint
   without migration
 • Reduce project time by 9-12 months
 • Enabled full SharePoint presentation &
   management of legacy file-share content
   without extra storage cost


   http://www.avepoint.com/resources/case-studies/


                                  Brought to you by:
Real World Scalability Examples




 • SharePoint enabled 4,000 users (50% sales
   people), mobile access to legacy contents
   without changing user behavior
 • 7-8 TB of file-share data with customized
   fileshare rights management software
 • Heavy user access activity via File Explore view
   Saved 5-6 months project time without
   migration
   http://www.avepoint.com/resources/case-studies/


                                  Brought to you by:
Real World Scalability Examples




• Access 44 TB of file-share data within
  SharePoint without migration
• Have files > 2GB in size
• Challenge is very deep file structure and
  complex long file names, > 256 characters
• Complex permission structure

 http://www.avepoint.com/resources/case-studies/


                                Brought to you by:
Real World Scalability Examples




  • 5 Petabytes of
    unmanaged file share
  • Use Connector SDK to
    provision libraries
  • Leverage records
    management and search
    to organize
   http://www.avepoint.com/resources/case-studies/


                                  Brought to you by:
Thank-You




Garth Luke
Garth.luke@avepoint.com
Twitter @GarthLuke
LinkedIn

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AvePoint - Death of the FileShare, as you know it.

  • 1.
  • 2. Agenda AvePoint Company Overview SharePoint Overview Scale, Migrate, Protect, Manage AvePoint - DocAve Connector Real World Examples
  • 3. Introductions Garth Luke (MCSE, MCP) Vice President, Sales - AvePoint California GM, AvePoint Australia Twitter : @GarthLuke LinkedIn
  • 5. AvePoint Corporate Overview Global Leader – SharePoint Governance & Management • Founded and Debuted in 2001 • World's Largest SharePoint-Exclusive Research & Development Team with 1,000 Specialize Employees (600+ in R&D) d • World's Largest Provider of Enterprise-Class Governance and Infrastructure Management Solutions Experience • 25 Offices, 13 Countries in 5 Continents & 8000+ Customers d • Depth-Managed, Microsoft Certified Partner • Comprehensive SharePoint Governance & Management Platform Invested • Offering True 24 x 7 Support - Microsoft Certified Technicians © 2011 AvePoint, Inc. All rights reserved. No part of this may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, without the prior written consent of AvePoint, Inc.
  • 6.
  • 8. Growing With SharePoint Enterprise Content Management Line of Business More Valuable Applications Collaboration Tool Accelerated Content SharePoint Repository Growth More Complex AvePoint Confidential and Proprietary
  • 9. SharePoint Needs No Performance Deployment Migration and SharePoint as Information and Cost of IA Strategy Consolidation a Service Architecture Optimization Brought to you by:
  • 10. SharePoint Lessons • Information Architecture is ongoing – Changing Topology – Changing Taxonomy • Consolidation is actively happening – Global Farms – Central Farms • Service applications are the future – SharePoint as a Business O.S. Brought to you by:
  • 12. SharePoint Implementation Journey Scale Migrate Protect Manage Infrastructure Central Content SLAs Users Load Balancing Search enhanced Corrupt Data Permissions Concurrently users Collaboration Disaster Recovery Data growth Brought to you by:
  • 13. Content Migration to SharePoint 2010 & Cloud Websites Brought to you by:
  • 14. Why migration doesn’t always make sense? • Problem begins with initial Data in SQL Server migration • Need data for legal retention • SLAs still cover ALL SharePoint Year 0… Year 1… Year 2… Year3… content Active Content Stale Content Brought to you by:
  • 15. Data Size & Composition SQL Storage Time • Understanding the composition of your data is VERY important • Data type usage is also equally important • Both will help you make calculated architectural decisions Brought to you by:
  • 16. Storage costs can be challenging Comfort level vs. Cost of Storage • What makes the most sense for SharePoint Data? Tier 1 Tier 2 Tier 3 SAN NAS Cloud Storage 1 TB 1 TB 1 TB Cost / GB / $12 $7 $1 Month Storage Cost / $12,000 $7,000 $1,000 Month Cost Savings / - $60,000 $132,000 Year Brought to you by: Brought to you by:
  • 17. SQL Performance becomes a challenge SharePoint's Ability to SharePoint Scalability with Extended BLOBs Scale 800 40 800 40 700 35 700 35 600 30 600 30 Requests Per Second (RPS) Requests Per Second 500 25 500 25 Seconds 400 20 400 20 Seconds (RPS) 300 15 300 15 200 10 200 10 100 5 100 5 0 0 0 0 300 Threads 400 Threads 500 Threads 300 Threads 400 Threads 500 Threads User Threads User Threads Native RPS RPS with Extended BLOBs AvePoint Confidential
  • 18. What is stored in SharePoint? = BLOB (Binary Large OBject) Basically, a file Brought to you by:
  • 19. What is stored in SharePoint? Metadata BLOB Brought to you by:
  • 20. What is stored in SharePoint? Content DataBase Metadata BLOB Metadata BLOB Metadata BLOB Metadata BLOB Metadata BLOB Metadata BLOB Metadata BLOB Metadata BLOB Metadata BLOB Metadata BLOB Metadata BLOB Metadata BLOB Brought to you by:
  • 21. AvePoint – DocAve Connector
  • 22.
  • 23. The Basic Concept Brought to you by:
  • 24. Anticipate Growth from the Start • Leverage RBS in SharePoint – 3rd party tools Stub • User and API driven Connector Upload Database User Web Front-end BLOB • Transparent user access • Transparent to development Disk Storage Brought to you by:
  • 25. Architecture Scalability: Anticipate Growth Web Front-End Servers Application Server Application Server Storage Manager Connector Storage Cloud Storage File Server Clustered SQL Server Brought to you by:
  • 26. Backing up BLOBs Because we’ve changed the storage location of the content (BLOBs)… • Database-based backup solutions will NOT capture the content, only the metadata. • Need a plan to backup BLOBs synchronously – Out of sync timer jobs could cause data corruption! Brought to you by:
  • 27. SharePoint Backup and Recovery • Hive • Solutions • Content DB Content • GAC • Cust. • Search Index • Gallery Features • Web Application Customisations • Site Definition • Site Collection • Site SharePoint Configurations • Central Admin DB • List/Library • Config DB • Folder Externalised Data (BLOB) • Item/Document • IIS Metabase • Version System Configurations • IIS Settings • Metadata Binary File (OS / • Web.Config SharePoint) • InetPub Brought to you by:
  • 28.
  • 30. Reduced total migration time to Microsoft's internal hosted SharePoint 2010 environment by two months Consolidation is actively happening • Migrated 12,000 site collections from SharePoint 2007 to SharePoint 2010 • Transferred approximately 200 lists to SharePoint 2010 while maintaining customizations, metadata, and field values • Minimized business disruption by scheduling migration jobs to automatically occur off-hours http://www.avepoint.com/about/mtc-migration-to-2010/ Brought to you by:
  • 31. Partnered with: A global oil and gas company headquartered in The Hague, Netherlands and with its registered office in London, United Kingdom. The fifth-largest company in the world (and the second-largest energy company) Customer name is confidential. Project Details: • Overall long term goal for SP : To use SharePoint as an ECM/Collaboration/Records Management platform; • 4 Year migration project : Total volume : 300 TB of legacy content migration (1 year & 80TB completed thus far) • Multiple different sources of content migration to SP2010 on Premise, O365 Dedicated (Livelink, FileSystem, SP2003, SP2007) • Using DocAve for Livelink, FileSystem, SP2003 & SP2007 Migration. Also using AvePoint Content Manager and Replication to restructure content on the fly (*Please note, that ALL AvePoint DocAve Modules fall within the same Web Based User Interface) Why was AvePoint Chosen over 8 other vendors? • A Genuine Global Presence; • The only vendor with real follow the sun 24x7 Support; • LAB resources that are accessible to the customer (Giving the ability to do like for like testing); • Ability & resources to do user acceptance testing; • Ability to architect a migration process as well as local resources to complete the work; • Single Vendor, Single UI, Single Automation UI : AvePoint’s DocAve Platform has 35+ Integrated Infrastructure Management Solutions within the same user interface; • The customer are able to use DocAve Migration Tools as well as their other DocAve modules to re- organise and manage their content. All through the same interface using other DocAve Modules; • During the first 3 month period, AvePoint delivered, tested and deployed 40 Design Feature requests. This is the power of AvePoint’s 600 man strong R&D Team (The Largest SP Dev team in the world). http://www.avepoint.com/resources/case-studies/
  • 32. Real World Scalability Examples • Access 15TB of file-share data within SharePoint without migration • Reduce project time by 9-12 months • Enabled full SharePoint presentation & management of legacy file-share content without extra storage cost http://www.avepoint.com/resources/case-studies/ Brought to you by:
  • 33. Real World Scalability Examples • SharePoint enabled 4,000 users (50% sales people), mobile access to legacy contents without changing user behavior • 7-8 TB of file-share data with customized fileshare rights management software • Heavy user access activity via File Explore view Saved 5-6 months project time without migration http://www.avepoint.com/resources/case-studies/ Brought to you by:
  • 34. Real World Scalability Examples • Access 44 TB of file-share data within SharePoint without migration • Have files > 2GB in size • Challenge is very deep file structure and complex long file names, > 256 characters • Complex permission structure http://www.avepoint.com/resources/case-studies/ Brought to you by:
  • 35. Real World Scalability Examples • 5 Petabytes of unmanaged file share • Use Connector SDK to provision libraries • Leverage records management and search to organize http://www.avepoint.com/resources/case-studies/ Brought to you by: