The document discusses the costs of deploying electronic invoicing. It states that while there is initial resistance due to changes in processes and technology, electronic invoicing can be implemented successfully by addressing partners' needs, demonstrating compliance and disaster recovery, and achieving over 80% acceptance within a year. Setup costs include collecting partner details and communication, while roll-out takes 2-10 days and ongoing usage costs $0.40-$0.075 per invoice plus $0.10 per invoice for 10 years of archiving. The document promotes Babelway's platform for enabling universal connectivity, transparency, reliability and security for electronic invoicing.

1. The Truth About the Cost of Electronic
Invoicing

2. Agenda
•• Introducing Babelway
Introducing Babelway
•• 6 E-invoicing Use Cases
6 E-invoicing Use Cases
•• Resistance to E-Invoicing, and How You Can Address This
Resistance to E-Invoicing, and How You Can Address This
•• The True Costs of Deploying Electronic Invoicing
The True Costs of Deploying Electronic Invoicing
•• Q&A
Q&A

3. About
INNOVATOR in B2B integration software
Founded in 2007 in Belgium
STRONG AND HEALTHY GROWTH
12 people
Over 200 customers
Over 500.000 messages every month

4. Our Business: B2B integration
B2B Integration is the activity of automating the exchange of data and documents
B2B Integration is the activity of automating the exchange of data and documents
between companies, so that they flow automatically from one company’s IT
between companies, so that they flow automatically from one company’s IT
system to another’s. Partners need to agree on aacommunication protocol (ex:
system to another’s. Partners need to agree on communication protocol (ex:
FTP) and aamessage format (ex: XLS).
FTP) and message format (ex: XLS).

5. Our Difference:
Babelway is an integration platform that enables users to build exchanges with
Babelway is an integration platform that enables users to build exchanges with
their partners in aaself-service mode, using any protocol or format. Users
their partners in self-service mode, using any protocol or format. Users
maintain full control over their environment, but can access the platform via web
maintain full control over their environment, but can access the platform via web
browers without any software to install
browers without any software to install

6. “Any-to-Any” Connectivity
Babelway maintains aacatalogue of ready-to-use connectors for different
Babelway maintains catalogue of ready-to-use connectors for different
technologies, applications and companies, to simplify connectivity and
technologies, applications and companies, to simplify connectivity and
deployment
deployment

7. Sending invoices – example 1
A Babelway customer can post an XML file in the Babelway platform, which will
A Babelway customer can post an XML file in the Babelway platform, which will
be translated to aaPDF
be translated to PDF

8. Sending invoices – example 1
This PDF will then be emailed to the end customer, and signed with the Babelway
This PDF will then be emailed to the end customer, and signed with the Babelway
certificate
certificate

9. Sending invoices– example 2
The Babelway platform is flexible in terms of choosing certificates, without
The Babelway platform is flexible in terms of choosing certificates, without
changing any issues of legal compliance. Instead of the Babelway certificate, the
changing any issues of legal compliance. Instead of the Babelway certificate, the
PDF invoice can also include aacertificate signed by the customer (in this case, aa
PDF invoice can also include certificate signed by the customer (in this case,
certificate from ODETTE)
certificate from ODETTE)

10. Sending invoices– example 3
In this example, GS1 makes use of the attachment function available in the PDF,
In this example, GS1 makes use of the attachment function available in the PDF,
including aastructured file (in this case, EDIFACT) that enables the invoice recipient
including structured file (in this case, EDIFACT) that enables the invoice recipient
to include this automatically in their accounting package
to include this automatically in their accounting package

11. Sending invoices– example 4
In this example, an XML format includes aaPDF format within. Because the XML file
In this example, an XML format includes PDF format within. Because the XML file
can be easily processed by aamachine, the end recipient can still view aaPDF
can be easily processed by machine, the end recipient can still view PDF

12. Receiving invoices – example 1
This customer posts an XML file to the Babelway platform, which organizes
This customer posts an XML file to the Babelway platform, which organizes
notification for the receiver that aanew invoice has arrived and submits that
notification for the receiver that new invoice has arrived and submits that
electronic file. This can be part of aaworkflow process, for instance for approval
electronic file. This can be part of workflow process, for instance for approval

13. Receiving invoices – example 1
In this example, the electronic file is submitted to the Exact software platform.
In this example, the electronic file is submitted to the Exact software platform.
This enables the receiver to see both aaPDF representation of their supplier’s
This enables the receiver to see both PDF representation of their supplier’s
invoice, as well as automatically populated fields with the correct values from the
invoice, as well as automatically populated fields with the correct values from the
voice, which the accountant can edit if necessary
voice, which the accountant can edit if necessary

14. Receiving invoices,– example 2
The supplier submits aaPDF file, and the Babelway platform transforms this PDF into aa
The supplier submits PDF file, and the Babelway platform transforms this PDF into
structured file that can be posted to an accounting system such as Exact.
structured file that can be posted to an accounting system such as Exact.
You have the ability to recognize & transform incoming PDF invoices and then
You have the ability to recognize & transform incoming PDF invoices and then
transfer them via the application connectors found in the Babelway catalogue
transfer them via the application connectors found in the Babelway catalogue

15. Why is there resistance to e-invoicing?
11
Changes in process and technology
Changes in process and technology
22
Uncertain regulatory environment
Uncertain regulatory environment
33
Total cost of operations
Total cost of operations
44
Poor partner collaboration
Poor partner collaboration

16. Key conditions for success
11
Ability to handle multiple channels efficiently
Ability to handle multiple channels efficiently
22
Strong will
Strong will
33
Meet partners’ needs
Meet partners’ needs
44
Proven compliancy and disaster recovery
Proven compliancy and disaster recovery

17. The true cost?
11
Set-up
Set-up
-- Collect partner contact details
Collect partner contact details
-- Communication
Communication
-- Exception management
Exception management
Acceptation level > 80% within a year
Acceptation level > 80% within a year
22
Roll-out
Roll-out
-- Process analysis of inbound/outbound flows
Process analysis of inbound/outbound flows
-- Design of functionalities
Design of functionalities
-- Implementation and testing
Implementation and testing
Between 2 and 10 days
Between 2 and 10 days

18. The true cost?
33
Usage charges
Usage charges
-- Monthly subscription
Monthly subscription
-- Between €€0,40 and € 0,075 per invoice based on volumes
Between 0,40 and € 0,075 per invoice based on volumes
-- Archiving: € 0,10 for 10 years
Archiving: € 0,10 for 10 years

19. The Babelway difference
11
Universal connectivity
Universal connectivity
22
Transparency
Transparency
33
Reliability
Reliability
44
Security
Security

20. Thank you
www.babelway.com
info@babelway.com
+32 10 390013
Francois Van Uffelen
francois.vanuffelen@babelway.com
+32 478 445 487