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- 1. Microsoft ® Office Excel ® 2003 Training How to use lists Peace River Distributing presents:
- 3. Overview: Lists in Excel 2003 How to use lists There’s a new List command in Excel 2003 that makes it easy to create orderly rows of data such as addresses, names of clients or products, and quarterly sales amounts. The new List command also makes it easy to total up values and to sort and filter data.
- 5. Lesson 1 Create a list
- 8. Use the List command, cont’d. How to use lists Creating a list The Create List dialog box appears. You confirm that your data has headers (column headings), and that the indicated data is what you want included in the list. Then the data becomes a list.
- 10. Now you have a list, cont’d. How to use lists The dark blue border indicates the range of cells in your list. You can have more than one list on a worksheet when you use the List command. The blue border distinguishes one list from another and helps you to tell list data from other worksheet data.
- 13. Add a row or a column to the list, cont’d. How to use lists List with an insert row You can add a column to the list by typing in the empty column to the right. The list automatically expands to include that column.
- 20. Lesson 2 Sort and filter a list
- 32. USING THIS TEMPLATE See the notes pane or view the full notes page ( View menu) for detailed help on this template.
Notas do Editor
- [ Note to trainer : For detailed help in customizing this template, see the very last slide. Also, look for additional lesson text in the notes pane of some slides.]
- The new List command in Excel 2003 also makes it easy to share data with others by publishing the list to a server that is running Microsoft Windows® SharePoint ® Services. That topic is not discussed in this course.
- [ Note to trainer : Steps—given in either numbered or bulleted lists—are always shown in yellow text.] You can also highlight a range of cells to use it for creating a list instead of clicking any cell within the data.
- You confirm by clicking OK in the dialog box. If your list does not have headers, Excel will create them for you. They'll say "Column1," "Column2," and so on.
- In earlier versions of Excel, you had to add the AutoFilter arrows yourself.
- The dark blue border changes to a light blue border if you click outside the list, and the AutoFilter arrows at the top of the list disappear if you click outside the list.
- If this method does not work, on the Tools menu, click AutoCorrect Options . On the AutoFormat As You Type tab, select the Include new rows and columns in list check box. Or clear the check box to turn off this feature. To delete a row and a column, on the List toolbar, click List . Point to Delete , and then click Row or Column .
- Excel adds an additional row with the word "Total" and with the sum. You can turn off the total by clicking the Toggle Total Row button again. Note that if the last column contained something that couldn't be summed, such as a column of names, Excel would count the number of items instead. You can do other types of calculations than Sum. Click a cell that has been summed. An arrow appears to the right. Click the arrow. Other functions appear in the list: Average, Max, Min, and so on. To do calculations in columns other than the last column, after you’ve summed the last column, click in the total row in another column. An arrow will appear to the right of that column. Click the arrow and select from the menu.
- [ Note to trainer : With Excel 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Excel, with instructions to guide you. Important : If you don’t have Excel 2003, you won’t be able to access the practice instructions.]
- Note: To sort the contents of more than one column at once, you would click Sort on the Data menu, and then choose which columns to sort and how to sort them.
- Or you could filter by date, to see how many sales were made on a particular day, and by whom. Whatever column you specified data for, Excel would show only the filtered rows, in that column and all other columns in the list. If you want to hide the AutoFilter arrows, you can point to Filter on the Data menu and then click AutoFilter . If you want to show hidden AutoFilter arrows, you can do the same thing.
- In previous versions of Excel, you could have AutoFilter arrows in only one list at a time. In Excel 2003, the AutoFilter arrows for each list are activated when you click inside that list. Note, however, that if you have two lists side by side and you filter one of the lists, the other list will look filtered as well, because AutoFilter hides the entire row, not just the row in the list that is filtered. To convert a list to a range: This simply means that you'll remove the special list functionality. Your data will still remain on the Excel worksheet. 1. If necessary, click in the list to activate the List toolbar. 2. On the List toolbar, click List . 3. Click Convert to Range . 4. You'll see a message asking whether you want to convert the list to a normal range. Click Yes . The data no longer has any of the special list functionality. It's just normal data in Excel.
- [ Note to trainer : With Excel 2003 installed on your computer, you can click the link in the slide to go to an online practice. In the practice, you can work through each of these tasks in Excel, with instructions to guide you. Important : If you don’t have Excel 2003, you won’t be able to access the practice instructions.]
- Using This Template This Microsoft PowerPoint ® template has training content about using the new List command in Excel 2003. It's geared for you to present to a group and customize as necessary. This template's content is adapted from the Microsoft Office Online Training course “Lists I: How to use Lists in Excel 2003.” Features of the template Title slide: On the very first slide, there are empty brackets over which you should type the name of your company. Or you can delete the text box altogether if you don't want this text. Animations: Custom animation effects are applied throughout. They'll play in previous versions back to Microsoft PowerPoint 2000. They include the entrance effects called Peek and Stretch . To alter them, go to the Slide Show menu, click Custom Animation , and work with the options that appear. Slide transitions: The Wipe Down transition is applied throughout the show. If you want a different one, go to the Slide Show menu, click Slide Transition , and work with the options that appear. Hyperlinks to online course: The template contains links to the online version of this training course. The links take you to the hands-on practice session for each lesson and to the Quick Reference Card that is published for this course. Please take note: You must have Excel 2003 installed to view the hands-on practice sessions. Headers and footers: The template contains a footer that has the course title. You can change or remove the footers in the Header and Footer dialog box (which opens from the View menu).