How to automate content submission into FileCatalyst Workflow

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The webinar covered how to automate content submission into FileCatalyst Workflow by using FileCatalyst HotFolder. It discussed the settings required in both FileCatalyst Workflow and HotFolder to submit jobs and files via a HotFolder task. Dragging and dropping files into a HotFolder allows automated submission without human interaction, supports large file transfers, and can upload files directly into file areas. Upcoming events from FileCatalyst were also listed.

Software

June Webinar: How to Automate Content
Submission into FileCatalyst Workflow
Presenter: John Tkaczewski

Agenda
• Overview: Automating Job Submission in Workflow
• Settings required in FileCatalystWorkflow
• Settings required in FileCatalyst HotFolder
• Using HotFolder to Submit Jobs and Files
• Using HotFolder to upload files only into File Areas
• Upcoming Events
• Questions
3 | © Copyright FileCatalyst, 2013

Overview: Automating Job
Submission in Workflow
• Submitting files using a web browser in Workflow is
easy BUT… it requires human interaction
• Ability to submit files by simply dragging and
dropping files into a folder
• Better handling of very large files (2GB or more) or
very long file transfers (2 hrs or more)
• Ability to automate file transfers into file areas.
4 | © Copyright FileCatalyst, 2013

Settings required in
FileCatalyst Workflow
• Make sure that you have a correct license
• Make sure that “Allow Job Submission through
HotFolder/Outlook/API/Mobile” for the user is
checked
5 | © Copyright FileCatalyst, 2013

Settings required in
FileCatalyst HotFolder
• Create a new site of Type FileCatalyst Web
• Specify complete URL to FileCatalyst Workflow
• Specify the user you created in Workflow in the
previous slide
• Create a task using the site
• Make sure that after you Save the task you click on
Edit – FCWEB Tab
6 | © Copyright FileCatalyst, 2013

Using HotFolder to Submit
Jobs and Files
• Execute Task or let the schedule start it.
7 | © Copyright FileCatalyst, 2013

Using HotFolder to upload
into File Areas
• Make sure that the user has access to a file area, for
either a group or personal
• Select in FCWEB Tab in the Hotfolder Task the File
Area
• Only files will transferred (no job will be created)
8 | © Copyright FileCatalyst, 2013

Upcoming Events:
- IBC, Amsterdam (Sept 13-17)
- FileCatalyst User Forum, NYC (Oct. 1st)
- Interop New York (Oct 2-3)
- Broadcast India, Mumbai (Oct 9-11)
- IP Expo, London, UK (Oct 16-17)
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How to automate content submission into FileCatalyst Workflow

1. June Webinar: How to Automate Content Submission into FileCatalyst Workflow Presenter: John Tkaczewski

2. Presenter Introduction John Tkaczewski • Co-Founder and President of Unlimi-Tech Software Inc – The creators of FileCatalyst products. • Oversees creative and technical vision for FileCatalyst Webmail and FileCatalyst Workflow • Blog: http://www.filecatalyst.com/blog 2 | © Copyright FileCatalyst, 2013

3. Agenda • Overview: Automating Job Submission in Workflow • Settings required in FileCatalystWorkflow • Settings required in FileCatalyst HotFolder • Using HotFolder to Submit Jobs and Files • Using HotFolder to upload files only into File Areas • Upcoming Events • Questions 3 | © Copyright FileCatalyst, 2013

4. Overview: Automating Job Submission in Workflow • Submitting files using a web browser in Workflow is easy BUT… it requires human interaction • Ability to submit files by simply dragging and dropping files into a folder • Better handling of very large files (2GB or more) or very long file transfers (2 hrs or more) • Ability to automate file transfers into file areas. 4 | © Copyright FileCatalyst, 2013

5. Settings required in FileCatalyst Workflow • Make sure that you have a correct license • Make sure that “Allow Job Submission through HotFolder/Outlook/API/Mobile” for the user is checked 5 | © Copyright FileCatalyst, 2013

6. Settings required in FileCatalyst HotFolder • Create a new site of Type FileCatalyst Web • Specify complete URL to FileCatalyst Workflow • Specify the user you created in Workflow in the previous slide • Create a task using the site • Make sure that after you Save the task you click on Edit – FCWEB Tab 6 | © Copyright FileCatalyst, 2013

8. Using HotFolder to upload into File Areas • Make sure that the user has access to a file area, for either a group or personal • Select in FCWEB Tab in the Hotfolder Task the File Area • Only files will transferred (no job will be created) 8 | © Copyright FileCatalyst, 2013

9. Upcoming Events: - IBC, Amsterdam (Sept 13-17) - FileCatalyst User Forum, NYC (Oct. 1st) - Interop New York (Oct 2-3) - Broadcast India, Mumbai (Oct 9-11) - IP Expo, London, UK (Oct 16-17) And of course don’t forget our monthly webinars...

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How to automate content submission into FileCatalyst Workflow

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